At UC, students are our first priority.
We strive to provide the best academic accommodations to all students registered with our office. One of our goals is providing services that allow you to take ownership of your own education and help you achieve the academic success you are capable of achieving, despite any challenges you face.
Disability Services Office Documentation Guidelines (pdf version)
In order for our office to provide the most appropriate, most reasonable accommodations, we would prefer to receive documentation that follows the guidelines listed below. Once the documentation is provided, an intake will follow to discuss the impact of the disability within the academic environment. Please review and contact our office if you have any questions or comments.
Documentation such as Individual Education Program (IEP), Summary of Performance (SOP), Teacher Observations, full psychological evaluations, psycho-educational evaluations (with test scores), physician’s medical records, etc. may be submitted to our offices for review. Documentation should be relevant and from a qualified professional or professionals that are licensed or credentialed with expertise in the diagnosed area of disability, i.e., a psychologist should not diagnose an orthopedic disability.
We prefer documentation (even from multiple sources) that offers the following information:
- A diagnosis of disability or impairment that limits a major life activity
- How the condition will impact the student within the academic environment
- Provide a listing of reasonable, appropriate accommodations that will lessen the impact of the disability within the academic setting
NOTE: Disability Services maintains the ability to ask for more documentation to clarify how the disability will impact the student within the academic setting.
Documentation can be faxed or mailed (see below) to our office. Our fax number is: 513-556-1383. If you have any questions, please feel free to contact our office at: 513-556-6823. Thank you.
Your responsibilities as a DSO student
After your intake interview, you will begin receiving the appropriate accommodations.
After a few weeks, meet with your accommodation coordinator for a progress check to evaluate your situation and make adjustments as necessary.
At the beginning of each term, pick up your accommodation form during the first week of classes.
If you have academic problems or other concerns, make an appointment with your accommodation coordinator as soon as possible.
Keep your contact information updated with our office.
Listed below are descriptions of some of the academic accommodations we provide. This list is not exhaustive, and you may receive other accommodations that are not listed. Your accommodations coordinator will work with you to determine the best accommodation(s) based on your needs. Please note that it is your responsibility to use the accommodations and to follow our guidelines for each accommodation (listed in italics).
Readings in Digital Format:
Reading assignments are placed on Blackboard for later download and listening. These assignments may be from textbooks, newspaper articles, journals or web sites.
You can click here or the Digital Textbook Procedure link to the left for more information.
CART (Communication Access Real-time Translation):
A lecture can be read from a computer screen in real time. A CART writer will sit with you to provide this service.
Be sure your CART writer knows you are present in class. If you will be absent from class, please contact your writer first or the CART Coordinator, Katherine Vance. CART writers leave after 15 minutes if you are not present. Always be courteous to your writer and respectful of her equipment. Actively attend to the lecture.
Extended testing time/Quiet testing rooms:
You may be allowed extra time or a reduced-distraction room for tests or other assignments.
To take an accommodated test, you must schedule two days in advance by using the Testing Services Web App. We cannot guarantee an individual room. Tests will be scheduled at the same time that the class takes the test, and you may not use that testing time for additional study. You are responsible for communicating with your instructor regarding the test.
Open or closed captioning of classroom videos:
You can see the words on the screen as spoken in the video. Open captions (always on) and closed captions (can be turned off and on) can help facilitate your understanding.
Professors who show in-class videos can have their videos captioned through the DSO at no charge (with two weeks' notice).
A fellow classmate takes notes and provides a copy to you. The note-taker will volunteer for this service and can use the volunteer hours to fulfill community service requirements.
Please see our Notetaker Procedures for more information.
Readers can read exams aloud to the student if necessary.
To use a reader, indicate need when registering on Testing Services Web App.
Scribes can write for you if you need assistance. They will not assist with answers to test questions or write assignments; they will write what you instruct them to write.
To use a scribe, indicate need when registering on Testing Services Web App.
Sign language interpreter:
An interpreter uses a manual language system to communicate with individuals for whom sign language is necessary. Interpreters can also be used in conjunction with CART.
If you will be absent or late for class, please let your interpreter know or contact the interpreter coordinator, Katherine Vance.
A writer will provide a near-verbatim transcript of the lecture. Many students who use sign language interpreters also receive Supernotes or realtime.
Be sure your writer knows you are present in class. If you will be absent from class, please contact your writer first or the CART Coordinator, Katherine Vance. Supernotes writers leave after 15 minutes if you are not present. Always be courteous to your writer and respectful of her equipment. Actively attend to the lecture.