Payroll Tax FAQs
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1. How do I get a copy of my Form W-2?
You may request a duplicate copy of your Form W-2 by visiting http://www.uc.edu/hr/hraspforms/w_form.asp. Please indicate whether you prefer that we mail your Form W-2 to your current address, or hold it for you to pick up at our Human Resources office (University Hall, room 340).
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2. Why are some of the amounts reported on my Form W-2 different from the year-to-date amounts shown on my last pay stub for the year?
Several items may cause your taxable wages reported on your Form W-2 to differ from your year-end gross wages. Items that lower your taxable wages include pre-tax deductions, such as health insurance, tax-deferred savings plans, parking and other benefits. Items that increase your taxable wages include but are not limited to group term life insurance, taxable tuition remission benefits, and personal use of University-owned vehicles or assets.
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3. What does "EE GTLI" mean on my pay stub?
This stands for Employee Group Term Life Insurance, and represents your taxable income attributable to the premiums paid by UC for the portion of your life insurance coverage in excess of $50,000.
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4. I am married, but my check stub shows Married for federal income tax withholding and Not Relevant for state income tax withholding. Why?
Ohio uses one set of withholding rates that apply to everyone, regardless of their marital status. All UC employees are coded as Single for Ohio withholding purposes.
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5. I have an additional tax amount withheld from each pay check, but my pay stub seems to indicate it was only withheld one time. How can I verify this?
Federal income tax withholding is displayed on two lines of the pay stub. The first line shows your marital status, number of withholding allowances, and additional amount, if applicable. The second line shows the Current and the Year-to-Date amounts withheld.
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6. I live outside Ohio, but I am having Ohio taxes withheld. Can I have only taxes withheld for my home state?
Yes, if you live in Indiana or Kentucky, you can have only your home state's taxes withheld. To do so, sign into ESS and change your state taxes to those for your home state.
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7. I live in a city outside Cincinnati, but I am not having any of my home city's taxes withheld. Should I change that?
Not all cities have a resident tax, and some that do have a 100% credit for someone paying taxes for the city in which they work. Our Data Operations section can verify the locality in which you are liable for tax. Please contact our Human Resources Service Center at (513) 556-6381.
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8. I am not having any federal income tax withheld from my pay check. Why?
This may be because your total earnings are below the withholding threshold, or because you claimed a large number of withholding allowances on your Form W-4. You can adjust the amount of federal income tax we withhold from your pay checks by submitting a new Form W-4 through ESS.
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