Division of Administration & FinanceUniversity of CincinnatiDivision of Administration and Finance

Division of Administration & Finance

Guide to Centralizing Personnel Records

For All Administration and Finance Units

In an effort to ensure that Administration and Finance’s personnel records are in compliance with University Rules and are consistently and cost-effectively managed, the division began to centralize all personnel records effective July 1, 2012, in accordance with the Personnel Records policy drafted by Human Resources. The policy defines appropriate contents of a personnel file and sets forth procedures relating to the maintenance, retention, and examination of such files.

As noted in the policy, one centralized electronic personnel file for each employee will be maintained by the central human resources department. A&F units shall not maintain separate electronic or paper personnel record files, but shall follow the policy and the procedures outlined on this page.

Process Map