All bidders are expected to thoroughly review their quotations and to abide by the terms and conditions contained therein and on the purchase order or term contract that may result.
Informal Bids - These are date and time stamped upon receipt and tabulated after the due date. They are not opened in the presence of bidders.
Formal Bids - Also called "sealed bids" - these are always accompanied by an identifying blue envelope in which (or with which) the bidder submits his/her quotation. Formal bids are advertised in local newspapers and are opened on an appointed day and hour. They are opened in the presence of anyone who wished to attend and may or may not be read aloud. Award decisions are not always announced at that time.
Protest of Award - Any protest of an award should be made within 48 hours and directly to the Buyer. Verbal protests alone are insufficient and will not warrant further investigation. All letters of protest must contain a statement of the facts and reasons which form the basis of the protest. Vendors are assured that the lodging of any written protest will be promptly investigated and respectfully answered.
Late protests which will prejudice the university or the successful vendor will not be accepted.
