Modules and Federal Aid; Partial or Complete
Withdrawing from modules can be a partial or a complete withdrawal. Modules are any flex-class, flex-term, mini-term, mini-session where a class or classes in a program do not span the entire length of the school’s payment period used in disbursing federal grants and loans, or in other words, do not stretch from the first day of the term to the last day of the term.
Specifically, this is referring to the university’s A, B, C, D, E, and F modules students take during any term. Though typically many of those modules are only offered in the summer, F modules are offered year-around often to distance learning students. This chart uses the summer of 2011 to demonstrate the various modules offered by the university.
|11U.F (varies throughout the term)
On October 29th, 2010, the Department of Education published final regulations on program integrity. These final regulations made some significant changes to the Title IV regulations. Tile IV funds affected by these regulations are Federal Pell Grants, FSEOG, assorted other grants and federal loans, i.e., Perkins and Stafford Loans.
One of the new regulations that will significantly change the way the university has done things in the past is referred to as R2T4 and Modules, which references the Return of Title IV (R2T4) Funds when the student withdraws from a modular term. This new regulation which was effective July 1, 2011basically states that a student is considered withdrawn when the student has not completed all the days he or she was scheduled to attend in the payment period.
To determine if the student is a withdrawal or not the government has given us three questions to ask and answer. They are:
- Did the student withdraw from a class, or not attend a class he or she had enrolled to take? If answered “no” this is not a withdrawal; however, if answered “yes” go to question 2.
- Is the student currently attending or active in another class? If answered “yes” this is not a withdrawal; however, if answered “no” go to question 3.
- Did the student confirm intent to attend a future class during the same term?
Question 3 from the above set deserves its own explanation. The new regulation also states that the university is not required to treat a student who ceases to attend a modular class as a withdrawal if the student gives the university written confirmation of his or her intent to attend a later modular class in the term. The university’s web registration/withdrawal system is designed to record this written consent from the student.
Example: In a summer term, Bobby Bearcat enrolls in one 3 hour class each in the A, B and C modules. Bobby completes the A module class, but two days into the B module class he withdraws from it. To determine if this is a withdrawal, apply the 3 questions to it.
- Did the student withdraw from a class? The answer is “yes”, as the student dropped the B module class. Go to question 2.
- Is the student currently attending or active in another class? The answer is “no” as he only had 1 class during the B module and once he withdrew from it he was not currently attending or active in any class. Go to question 3.
- Did the student confirm intent to attend a future class during the same term? The answer is not known, but the student would have given the university the answer to the question during the web withdrawal. Assuming Bobby indicated that he was not going to take the C module class, this would be a withdrawal, and Bobby’s aid would have to be recalculated based on the actual days he attended.
Had Bobby indicated it was his intent to take the C module class, and later chose not to attend it, his aid would be adjusted based on the date that he dropped the B module class.
Example: In a fall term, Bobby Bearcat enrolls in one 3 hour full term (parent-term) class and two distance learning modular class that each run back-to-back through ½ the term each. Bobby completes the first modular class, but drops the second modular class before it starts. To determine if this is a withdrawal, apply the 3 questions to it.
- Did the student withdraw, or not attend a class? The answer is “yes” as Bobby did not start the second modular class.
- Is the student currently attending or active in another class? The answer is “yes” as bobby is still enrolled in the parent-term class; therefore, this is not a withdrawal. There is no need to answer question 3.
Example: In a fall term, Bobby Bearcat enrolls in three modular classes. Two of the classes run the first half of the parent-term and the third class runs the last half of the parent-term. Bobby completes the first two classes receiving passing grades in both, but does not attend the third class or second half of the parent-term. To determine if this is a withdrawal, apply the 3 questions to it.
- Did the student withdraw, or not attend a class? The answer is “yes” as Bobby did not attend the third class for which he had registered.
- Is the student currently attending or active in another class? The answer is “no.” The classes Bobby took at the first of the term are over. He is no longer attending or active in a class.
- Did Bobby confirm his intent to attend a future class during the same term? The answer is “no” as there are no more future terms to take a class. This is a withdrawal.
Prior to 7/1/2011 neither the above first or third example would have been withdrawals. This new regulation makes it more important than ever for students to take only the classes they need and to finish those classes.