Catalyst Glossary

Glossary

 

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Catalyst (Campus Solutions) Glossary

A

Academic Career - Represents a body of work undertaken with a specific academic objective in mind and contains characteristics of students, courses and terms. For courses, careers are used to distinguish undergraduate from graduate course levels. UC has four academic careers: (undergraduate, graduate, law and medicine). Depending on the Academic Career, applicants are eligible for specific Academic Programs, Plans and Sub-Plans that fall underneath the career. (UniverSIS equivalent: Credit Level)

Academic Institution - An individual university or college, working with the same course catalog and showing on the same transcript. UC is one academic institution, referred to as UCINN.

Academic Interest - A subject area in which a prospect or applicant has indicated interest.

Academic Group (“group level” Academic Organization) - The highest level within an academic institution offering courses; the Group is the entity that offers the course. (UniverSIS equivalent: College)

Academic Organization - For data entry, the UC college is what is entered in the Academic Organization field. In this context, you can think of the Academic Organization as the administrative unit that manages courses offered within a specific academic subject.

Academic Plan - An area of study within a Career/Program resulting in awards that are directly associated with the Plan. (UniverSIS equivalent: For undergraduates, this is the major, minor and/or certificate. For graduates, this is the program or certificate)

Academic Program - An academic entity to which a student applies, is accepted, and from which the student graduates. Programs drive business rules and allow for differentiation between admission rules, graduation processing, academic level/load rules, enrollment rules, financial aid eligibility and disbursement rules and priority rules for students in multiple programs. (UniverSIS equivalent: 15BA)

Academic Structure - The group of setup tables in the PeopleSoft system that defines your institution to the PeopleSoft Student Administration system. It is the foundation for all components of the system, representing the institution's physical and logical academic structure.

Admissions and Recruitment - PeopleSoft’s Campus Solutions Admissions module.

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B

Bio/Demo Data - Information that identifies a person, such as: name, birth date, gender, citizenship, ethnicity, address and telephone number; biographical/demographical data.

Breadcrumbs - The navigation shown across the top of the workspace that allows for backwards and forward navigation from any point in the navigation path.

Business Process - Written descriptions of steps to be followed to accomplish a specific business-related task.

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C

Campus - Defined within an institution as where the academic groups manage their courses. It also refers to the place where students can receive a full complement of services. (UniverSIS equivalent: Uptown Campus)

Campus Community - The central repository of the Catalyst system for data that is shared across different areas of Student Administration. It is used to manage biographical and demographical information on people and organizations, known as Bio/Demo data. All the processes and activities performed in Catalyst are performed in relation to records for individuals in Campus Community.

Campus ID - Unique student identifier by which a student's record is accessed. (UniverSIS equivalent: UCID or M number).

Campus Solutions - PeopleSoft's term for its Student Information Services software module. 

Career - See Academic Career.

Career/Program/Plan Stack (Also known as CPP Stack) - A combination of a student's academic career, academic program and academic plan. A student will need to have an available career/program/plan stack in Catalyst to be eligible to enroll in a term.

Component Page - A page or group of pages that appear when you perform a search. Multiple pages in a component must share the same high-level key.

Constituent Relationship Management (CRM) - A software tool that provides the university new and enhanced capabilities to send personalized communications to constituents using multi-channel communication technologies. The institution can: Establish and strengthen relationships with constituents throughout the entire student lifecycle; deepen its understanding of the students' interests and individual needs; and deliver comprehensive events planning and management, and yield analysis.

CRM - See Constituent Relationship Management.

Customization - Also called extension, a technical change to an out-of-the-box PeopleSoft system. For example, adding fields to a page, changing the logic of the application, and rearranging a page are all examples of customization. These can range from simple to very complex. Also known as modification.

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D

 

E

Effective Date - Catalyst uses effective dating to retain historical data, view data changes over time and store future data. It enables us to maintain and view a complete chronological record of historical, current and future data. Not all data in Catalyst is effective dated.

EMPLID - Unique identifier for each person entered into Campus Solutions. (UniverSIS equivalent: Person ID or GQL Foreign Key)

Event - A program sponsored by UC that can have one or more meetings with specific times and locations.

Event Type - A generic category attached to multiple specific events.

External Org ID - Unique system-generated number when a new external organization is first added and saved.

External Organization - Entities that are outside of UC, such as schools, businesses or non-profits with which UC does business. In Admissions and Student Records, this would be a high school, college or university.

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F

Filter - In student reporting dashboards, a dynamically-applied restriction on data previously returned by the processing of a report. Also known as a local limit.

Financial Aid - PeopleSoft’s Campus Solutions Financial Aid module.

Fit/Gap - The process of analyzing where a new system "fits" with an organization's business processes and where there are "gaps" between the system's functionality and the organization's business needs. A "fit" occurs when the organization's needs are met by the new system. A "gap" occurs when variances exist between the organization's needs and what the new system delivers. Functionality variances deemed critical to UC’s mission can typically be addressed by end user training, interfaces between systems or system modifications.

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G

Go-Live - The moment in time when a new module is first made available online for end-users.

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H

Hyperlinks - A way of connecting different web pages together by clicking on an image or highlighted word.

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I

Interface - A computer program whose purpose is to transfer data from one system to another.

Integration - Coordinating data from different sources so it moves seamlessly from one module to another.

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J

Just-in-Time Training - Training on any given task that is offered as closely as possible to the actual time when a user will begin using the new system to accomplish that task.

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K

 

L

Legacy Systems - The computer software structures that have evolved over the years at UC such as UniverSIS.

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M

Major - See Academic Plan.

Minor - See Academic Plan.

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N

 

O

Oracle PeopleSoft - A provider of Enterprise Resource Planning software for large organizations.

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P

PeopleBooks - Reference materials provided by PeopleSoft, accessible through the “Help” link in the upper right corner of most pages.

PeopleSoft - See Oracle PeopleSoft.

Plan - See Academic Plan.

Portal - A web page that serves as an entry, or portal, that allows a user access to multiple databases with only one sign-on.

Program - See Academic Program.

Program/Plan Stack (Also known as PP Stack) - A combination of a student's academic program and academic plan. Just like a student needs to be in a program with a major in UniverSIS, a student will need to have an available program/plan stack in Catalyst to be eligible to enroll in a term. (UniverSIS equivalent: The combination of academic program and major, e.g. 15-BS-BIOL)

Purge Process - A set of steps the system executes to remove values from tables in the database.

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Q

Query - A limited-access reporting tool that allows a user to create simple, ad hoc reports.

Query Limits - In student reporting dashboards, restrictions on data to be returned which are applied to a report before processing.

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R

Results - In student reporting dashboards, the raw data returned to the user after running a query.

Report - A printable version of results which have been read and returned from a database.

Role - Job function or title that identifies the specific PeopleSoft functions that an individual is able to access by class or type of user.

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S

Search/Match - Examines all records in the database to identify possible duplicates, but does not post unduplicated records.

Search/Match/Post Process - Examines all records in the database to identify possible duplicates and posts unduplicated records, if you have selected the Post option.

Self-Service - Self-Service applications provide an easy-to-use interface to UC’s administrative and academic database systems. Self-Service applications are designed for a wide range of users, such as instructors, advisors, faculty, staff, students, parents and alumni. In this context, if an application is defined as Self-Service, it is intuitive to use, it provides access to data through a commonly-used interface, such as a web browser, and it does not require the user to install additional software.

Session (also Term Session) - A time period within a term designed to support the various enrollment periods within a term. Each session has distinct beginning and ending dates to drive selected key processing activities such as early registration, drop/add and grading periods. (UniverSIS equivalent: 14FS.E for Second Half Semester for Fall 2014)

Set Letter Code - An identifier for the group of letter codes to which a particular letter code belongs.

Single Sign-on - Refers to the ability of users to navigate freely within a system of multiple applications after only being authenticated once.

Standard Letter Code - An identifier for a particular outgoing document or publication.

Student Financials - PeopleSoft’s Campus Solutions Student Financials module.

Student Records - PeopleSoft’s Campus Solutions Registration and Records module.

Student Reporting Dashboard - A web-based application for querying databases using pre-defined reports. It is part of the Hyperion Brio Performance Suite family of software.

SME - Subject matter expert.

Sub-Plan - An area of further specialized studies directly within an academic plan. Sub-plans must be tied to Plans. (UniverSIS equivalent: Concentration/Specialization)

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T

Term - A period of time containing sessions for enrollment, fees for billing, and academic statistics for students and the institution. It is usually equivalent to a semester or quarter. In Catalyst, sessions are time elements that subdivide a term into multiple time periods during which classes are offered. (UniverSIS equivalent: 14FS to represent 2014 Fall Semester)

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U

University - See Academic Institution.

UPK - User Productivity Kit. This is an Oracle tool used to produce documentation and training materials.

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V

 

W

 

X

 

Y

 

Z