In a April a schedule of spescific dates will be widely distributed by Financial Services. 

UNIVERSITY OF CINCINNATI

APPROXIMATE FISCAL YEAR CLOSING TIMETABLE

Early May                         Open new Fiscal Year. Begin new fiscal year Purchase Order processing

Last Friday in May      Complete and deliver to           
                                        Government Cost Compliance all PAF's requiring a
                                        Salary Expense Transfer to be written by that office.

Second Friday in June Complete all purchase requisitions and have in Purchasing to ensure current
                                        fiscal year processing.

Following Tuesday     A-21, Salary Expense Transfers (Departmentally Prepared) to Government Cost
                                        Compliance.

Third Monday in June Complete and have in Central Stores all requisitions (A-164) to ensure current
                                        fiscal year processing. Complete and have in the Bookstore all requisitions
                                        (A-300) to ensure current fiscal year processing.

Fourth Friday in June  Complete and have in indicated offices the following (to ensure current fiscal
                                        year processing):

A-111, Invoice Billing Request to Accounts Receivable

A-112, Travel Authorization to Accounts Payable

A-113 and A-114, Expense Reimbursements to Accounts Payable

A-115, Small Order Form to Accounting Resource Center

A-123, A-155 Recommendation for Administrative or Local Fund Action to Budget or Capital Finance.

A-150, Petty Cash Form to Cashiers (Beecher Hall).

A-151, A-152, Remittance Advices to Cashiers

A-169, A-170, Expense Transfer/Billing to Financial Services.

Tenth Working Day in July Close 12th Month  Include all closing transactions.

Third Friday in July, P.O. Rollover: The process by which old purchase orders

Tuesday before last Friday in July complete and deliver any year-end adjustments to Financial Services.

Last Wednesday in July complete the second closing.

Following Monday Distribute 13th month ledgers.

Last Monday in August - Compile annual report.

Following Monday Give rounded, numbered preliminary report to external auditors in final annual report format.

Fourth working day in October External auditors receive and review final annual report

October eighth both formats working (printed and diskette reclassification day for State CAFR). Annual report to State Auditor for review and sign-off.

October 15  Annual Report received in Columbus.