An A-151 is used to deposit cash and/or checks
into revenue, balance sheet, or reimbursement of expense accounts.
Enter the date and any narrative comments or descriptive information. Itemize your deposit on the lines provided. Enter the account number into which the funds are to be deposited. You may allocate the payment to as many accounts as you wish by using multiple forms. Indicate if a new fund needs to be established (See A-123 procedures). If a new fund needs to be established, the funds will be deposited temporarily into an unassigned cash account and will be transferred to the new account when it is established. For West Campus, send the first and second copies to the Cashier's Office along with the cash and checks. For East Campus, send the form intact to the Cashier, Medical Center Office of Administrative Services along with the cash or checks. DO NOT SEND CASH BY MAIL. The originating department should retain the final copy. You will receive a confirming copy from the Cashier.
When reimbursing a budget line for an expense, enter the fund, area, organization, function, object and sub-object codes corresponding to the original expense (also attach a copy of the ledger or a screen print of OLGL from CUFS containing the original expense). Enter the description of the transaction and the line amount.
Enter the balance sheet account number. Enter the description of the transaction and the line amount.
Checks or cash received in payment of University invoices should be sent to the Accounts Receivable Office. DO NOT DEPOSIT INTO YOUR DEPARTMENTAL ACCOUNT.
If you have questions concerning the use of this form, please call the appropriate East Campus or West Campus office.
All "A" forms are available from Central Stores at no charge.