Use the A-323 to establish a new sponsored
program account/award or increase/decrease current funding level. (Note: If the
revenue is being received from a foreign source (see Guidelines for Accounting
for Outside Revenue in Policy Section.)
Complete the A-323 form upon written notification of a new sponsored program award. Follow instructions for completion on the reverse side of the form. Attach original award notification or contract (if not previously provided).
Use the A323 form to establish a new account/award where no formal written notification has been received, but is expected in the near future. The form must be accompanied by a written statement of obligation by the administrator responsible for the department's budget and countersigned by the appropriate Sponsored Program Office.
The A323 form may also be used for an increase/decrease in funding of an already established Sponsored Program account. Complete only information that has changed. Attach a copy of the revised award notification, other pertinent paperwork or use the "Comment" section of the form to state its purpose.
Send the form to the appropriate Sponsored Programs Office for approval. They will forward to Sponsored Program Accounting.
After processing, Sponsored Program Accounting will fax a copy of the completed A323 to the appropriate Sponsored Program Office, who is then responsible for further distribution.
If you have any questions concerning this form, call Sponsored Program Accounting.
All "A" forms are available from Central Stores at no charge.
REFERENCES:
Awarding Agency Guidelines/Policies must be adhered to.