The CL-1 letter is sent from the Sponsored Program Accounting Office (SPA) to the department business contact and Principal Investigator notifying them that a grant or contract has ended and a final report of expenditures must be filed. It delineates certain required steps that must be certified as having been performed in order for SPA to proceed with the close-out of an award. The date for confirmation of response is indicated on the CL-1 letter.
The CL-2 letter is sent from SPA to the department business contact and Principal Investigator notifying them that there are unresolved circumstances that must be responded to so that SPA may proceed. Usually a time limit of 30 days is given after which the appropriate Research Incentive Award (RIA) account is used as necessary to close out the award.
A sampling of unresolved circumstances:
| No documentation of additional/questionable expense. |
| No alternate source identified for overdraft. |
| No alternate source identified to move encumbrance. |
| No cost-sharing documentation provided. |
