About this Query

A document or batch number must be specified.  Operational offices, such as Accounts Payable and Financial Services, mainly utilize this query to locate the microfilm for a specific document or group of documents that were filmed earlier.  Microfilming takes place in the Accounting Resource Center (ARC).  The main source of documents are the offices of Accounts Payable and Financial Services.

The microfilm index includes the fiscal years from 1996 through 1999.  Beginning with fiscal year 2000, the documents are scanned into an imaging system located in ARC.

In well over 70 percent of the cases, the filmed documents are Payment Vouchers (PV's) and the document numbers are based on the preprinted number found on the voucher jacket or label.  Others, such as Travel Authorizations, Petty Cash Reimbursement and Cash Receipts, also utilize a preprinted document number from the document itself.  Accounting documents, such as JV, TV and IX documents are identified by the fiscal period (month-year) in which they were processed.