Semester ConversionSemester ConversionUniversity of Cincinnati

Semester Conversion

Course Construction (C-1) FAQ

Professor explaining an equation on a blackboard.


Are there guidelines available for the C-1 question regarding "Instructional Method?" For example, I am not sure if a lab is a "science only" lab. Could lab also mean a "computer lab"?

Yes, guidelines are available from the OBR. Faculty may select more than one instructional method for a course. Also, a lab can refer to a science lab or a computer lab.

Why does the C-1 (course template) need to include a question asking for student learning outcomes (SLOs)?

The main external impetus towards gathering this information comes from the Higher Learning Commission (HLC), which noted in the “Advancement Section” of its report to UC following its site visit here:

The development and implementation of assessment efforts across the university has been noteworthy in the past two years, however, documenting the influence of assessment on student learning is in the early stages. The visiting team recommends that in order to understand the university assessment activity as a whole, UC should create a university-wide planning process for academic assessment with over-arching goals and time tables.

Elsewhere in this same report, the HLC reviewers emphasized the need for UC to “create widespread consensus on a definition of assessment that involves help in understanding how to assess student learning outcomes. The faculty must own and value the process.”

For many UC courses, defining SLOs for a course or program will be a routine matter because those will already exist through documents prepared for other accreditation processes, in the form of well-crafted outcomes for TAG courses, or through the standards and guidelines of national professional organizations. The process of defining SLOs thus rests upon conventions and expectations that not only already exist throughout much of the disciplines and professions but that are also steadily increasing in importance.

In terms of our own hopes that a “conversion from quarters to semesters truly means a transformation of teaching and learning at UC,” the identification of SLOs plays a major role in achieving that vision. We see this process as helping faculty to be more purposeful in aligning course content and assignments with the stated outcomes; and also helping students to focus their own learning in more effective ways. Carefully defined SLOs can thus allow both instructors and students to be more efficient within the teaching and learning process.

If we are to be serious about the task of assessing student learning, we need to put in place the SLOs that will be necessary for such assessment ever to take place. Amidst the various questions on the C-1 form, the one about SLOs is the most important that we ask.

What is the new course numbering system?

Course number guidelines are located on this semester conversion web site.

Can I add a cross college agreement (CC-1) after the course (C-1) has been entered into eCurriculum?

If a C-1 is in the course submitter stage, the submitter can go to “add cross college agreement” and enter the CC-1 information. The system will prompt with questions about the C-1 which will end up “linking” the CC-1 and the C-1 together.

If a C-1 is in another approval stage, that “approver” (such as Program Director, Unit Head, Dean) should go to "view my courses," select the C-1 course, select “request modifications,” and write a comment such as “rerouting course to faculty submitter for CC-1 creation.” The faculty submitter can then “add cross college agreement” similar to the paragraph above.

Is there a way to print out the C-1 course template before the course is submitted (when C-1 is in draft form)? My college would like to meet in groups/committees to discuss courses before they are submitted.

Yes. There is a printer-friendly option where you can print the C-1 in the draft stage. To successfully save a draft form of the C-1, it must contain the credit level, course number, name, description, and learning outcomes.

Can I delete a course (C-1) and a cross college agreement (CC-1) that have been submitted?

Courses (C-1) can be deleted by your Associate Dean's office only. The reason for this is that your course may be associated with a cross college (CC-1) agreement, other system interfaces, or prerequisite information.

To delete a CC-1 that has a course (C-1), the stage in the C-1 approval process is the key to getting this done. The C-1 must be in the "course submitter" stage before the CC-1 can be deleted. For example, if the C-1 is in the Program Director approval stage, the Program Director can go to "view my courses (C-1)," select the course, select "request modification," and insert a comment such as "sending course back to submitter to delete the CC-1 agreement." The course is then "free" for the CC-1 submitter to select "view my cross college agreements," select the course, and delete the CC-1 agreement. The corresponding C-1 will not be changed.

Can I work on my course (C-1) even though the cross college agreement (CC-1) is not complete?

It is best to first complete the CC-1 because its data (such as course description and student learning outcomes) will interface with your C-1 course. You can however, begin a draft copy of your C-1, and update it appropriately when the CC-1 is complete.

What are the course section attributes of H, S, I, and R found on the course construction template?

Effective Fall Semester 2012, a new "course attribute" functionality will be implemented where pre-approved alphabetic attributes may be assigned at the class-section level for display on both the online Schedule of Classes and the official transcript.

Course attributes will not be permanently affixed to the course number for all class sections but term-to-term may be associated with one or more class sections of the course (or to none) at the department’s discretion. Course attributes will be approved by the Provost Office. To date, the following have been approved: "H" (honors), "I" (international/education abroad), "R" (research), and "S" (service-learning).

When a Program Director (or any other unit or office) is reviewing a C-1 course, how will they know who submitted the course?

A link to the submitter’s email will appear in the upper right corner of the “Add Course C-1” page.

In the C-1 review/approval routing system, how will each “level” (faculty, Program Director, Unit Head, etc.) know that they have a course to review?

UCit has developed an automated email system, so the appropriate person in each level will receive an email and a link to the course that needs reviewing. If there is no response, the person will get a reminder in 10 days.