The University of Cincinnati is converting to the semester system in Fall 2012. With the academic calendar due to change, policies and procedures such as admission dates must also change to reflect the new term dates.
You will find the new semester policies and procedures on this page as they become available. If you have a question about a policy or procedure listed below, use the Ask a question feature.
Original (quarter-based) policy: Class levels for students at the University of Cincinnati are determined based upon a student’s academic program and the total number of credit hours accumulated (total transfer hours plus UC hours earned) at the start of the quarter.
A student’s class is determined as follows:
| Academic Programs | Freshman | Sophomore | Pre-Junior | Junior | Senior |
| Associate degrees | 0-44.5 | 45+ | NA | NA | NA |
| Baccalaureate degrees (non-co-op) | 0-44.5 | 45-89.5 | NA | 90-134.5 | 135+ |
| Social Work | NA | NA | NA | 0-134.5 | 135+ |
| Baccalaureate degrees (co-op) | |||||
| Engineering | 0-44.5 | 45-74.5 | 75-104.5 | 105-134.5 | 135+ |
| Design and Planning | 0-44.5 | 45-89.5 | 90-119.5 | 120-149.5 | 150+ |
| Non-degree undergraduate | 0-44.5 | 45-89.5 | NA | 90-134.5 | 135+ |
New (semester-based) policy: Class levels for students at the University of Cincinnati are determined based upon a student’s academic program and the total number of credit hours accumulated (total transfer hours plus UC hours earned) at the start of the semester.
A student’s class is determined as follows:
| Academic Programs | Freshman | Sophomore | Pre-Junior | Junior | Senior |
| Associate degrees | 0-29 | 30+ | NA | NA | NA |
| Baccalaureate degrees (non-co-op) | 0-29 | 30-59 | NA | 60-89 | 90+ |
| Baccalaureate degrees (co-op) | 0-23 | 24-47 | 48-71 | 72-92 | 93+ |
| Non-degree undergraduate | 0-29 | 30-59 | NA | 60-89 | 90+ |
Changes made to the policy: The semester-based credit hour breakdowns are based upon the provost-mandated minimum of 120 credit hours for a baccalaureate degree.
Original (quarter based) schedule for applying for a UC International grant. If you would like to talk to our staff about grant and scholarship opportunities for study abroad please refer to the following schedule. Click here to apply for a Student Grant using our online form.
Online Proposal Due: |
For international activities beginning after: |
January 15th |
February 1st |
April 15th |
May 1st |
July 15th |
August 1st |
October 15th |
November 1st |
New (semester based) schedule for applying for a UC International grant. If you would like to talk to our staff about grant and scholarship opportunities for study abroad please refer to the following schedule. Click here to apply for a Student Grant using our online form.
Online Proposal Due: |
For international activities beginning after: |
March 15th |
April 1st |
June 15th |
July 1st |
November 15th |
December 1st |
Fall semester deadline: Dates may vary by college and program. Please visit the Undergraduate Admissions Application Deadlines page for more information.
Spring semester deadline: Apply by Nov. 1; confirm by Dec. 1.
Example: For freshmen admission in Spring 2013, apply by Nov 1, 2012.
Summer semester: Apply by March 1; confirm by April 1.
Example: For freshmen admission in Summer 2013, apply by March 1, 2013.
Fall semester deadline, College of Design, Architecture, Art, and Planning (DAAP): Apply by June 1; confirm by July 1.
Example: For transfer admission to DAAP in Fall 2012, apply by June 1, 2012.
Fall semester deadline, all other uptown colleges: Apply by July 1; confirm by Aug. 1.
Example: For transfer admission to the College of Business in Fall 2012, apply by July 1, 2012.
Spring semester deadline: Apply by Nov. 1; confirm by Dec. 1.
Example: For transfer admission in Spring 2013, apply by Nov. 1, 2012.
Summer semester deadline: Apply by March1; confirm by April 1.
Example: For transfer admission in Summer 2013, apply by March 1, 2013.
Original (quarter-based) policy: At the end of spring quarter each year, the academic records of all students who are receiving or applying for federal financial aid will be reviewed.
New (semester-based) policy: At the end of spring semester each year, the academic records of all students who are receiving or applying for federal financial aid will be reviewed.
Changes made to the policy: Since the spring semester will end at an earlier date than the spring quarter, SAP (satisfactory academic progress) will be reviewed at an earlier date. Under the current quarter calendar, SAP is reviewed in late June/early July. Under the new semester calendar, SAP can be reviewed in early June.
Original (quarter-based) policy: Federal, state and institutional aid is distributed ten days prior to the first day of the quarter.
New (semester-based) policy: Federal, state and institutional aid is distributed ten days prior to the first day of the term.
Changes made to the policy: In practice, distribution dates are now based on the semester calendar.
Original (quarter-based) policy: Federal financial aid is “locked” based on the student’s registration as of the 15th day of each quarter.
New (semester-based) policy: Federal financial aid is “locked” based on the student’s registration as of the 15th day of each term.
Changes made to the policy: Text change in policy from “quarter” to “term.” In practice, “lock in” dates are now based on the semester calendar.
Undergraduates
Current loan period: 3 weeks 3 renewals Equivalent to 12 weeks
New loan period: 3 weeks 4 renewals Equivalent to 15 weeks
Faculty/Graduates/Staff
Current loan period: 1 Quarter 3 renewals Equivalent to 1 year loan period if no holds on item
New loan period: 1 Semester 2 renewals Equivalent to 1 year loan period if no holds on item
The deadline will not change due to semester conversion.
Cincinnatus Scholarship information is available at http://www.financialaid.uc.edu/cincinnatus.html.
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