ECurriculumE-CurriculumUniversity of Cincinnati


Build a Course (C-1)

You must have "CourseSubmitter" level access to create a new course.

Before you get started:

While first designing/envisioning a new course offering, you might benefit from reviewing the C-1 to identify all the pieces of information that will be needed.  More importantly, design the course with a strong description, logical placement in the curriculum, careful discussion with the appropriate colleagues and units offering similar courses, and carefully write learning outcomes.

See the CET&L website for designing a new course, syllabus, and writing learning outcomes (click here).

Before building your course, you should review existing C-1 forms to become familiar with other ones, as well as to ensure that your new course will not duplicate content already delivered under another course number.  Click "View All Courses (C-1)" to search through all existing courses.

Tip: Save frequently using the "Save Draft and Continue" or "Save Draft and Exit" buttons.

Get started!

1.  In the Navigation pane, click "Add a Course (C-1)"

2.  Select a credit level.

  • Undergraduate: Your course can only be taken for undergraduate credit typically as part of a bachelor's or associate's degree program. Graduate students might enroll, but they cannot take the course to earn graduate credit towards their advanced degree program.
  • Undergraduate and Graduate: This is also called dual-level credit. Your 5000-level course will be available to either undergraduate or graduate students. Graduate students will have some distinct assignments/instruction to earn advanced credit. All students will select either (U) undergrad or (G) grad credit when adding your course.
  • Graduate: Your course can only be taken for graduate credit typically as part of a master's or PhD program. Undergraduate students might take the course, but cannot apply the graduate credit towards their undergraduate degree program.
  • Law: Your course will be taught by the College of Law.

3.  Select a Subsidy Level.  Note this is very important information reported to the Ohio Board of Regents. See the OBR definitions (click here).

4.  Select the Available Term.  Generally, this should be as early as possible (usually the first option available on the drop menu).  This term is the first term when the course could conceivably be offered, although not necessarily when it will definitely be taught for the first time.  Tip: It will be IMPOSSIBLE UNDER ANY CIRCUMSTANCES to offer the course before the begin term that you select here.  However, it will not be mandatory to offer the course in this begin term; it could be any later term.  Therefore, it is best to select an early term.

5.  Indicate if your course is either a combined lecture/laboratory course or a stand-alone laboratory course.

  • Combined Lecture/Laboratory (C) courses are those in which a single grade will be assigned in the course to work students complete both through their laboratory as well as through lecture.  For example, a combined course might meet for two hours per week in a lecture, then three hours per week in a laboratory.
  • Stand-Alone Laboratory (L) courses are those in which the grade is based solely on work completed through the laboratory meetings.  Laboratory courses often have a separate lecture course number, resulting in two separate grades (one for the laboratory course, and one for the lecture under a different course number).

6.  Select a Course Number.  Use the drop menu to select the academic area of the course, i.e. ENGL for English, PSYC for Psychology, etc.  Next, carefully select the appropriate 4-digit number for the course.  See the example below.  Tip: Be sure that the number you select fits logically into your department's convention for identifying courses, and that you do not use a number if there is a chance it might be need in the future.  For example, if a course number AREA1010 already exists, then there is a chance that the professor might create a course numbered AREA1011 to follow it.  You should avoid using 1011 so that this possibility remains.

C-1 Number and Title screen

7.  Select a Course Title and Abbreviated Course Title for Transcript.  Each will appear in several places visible to students.  The course title can be quite long, up to 100 characters.  However, the abbreviated course title is limited to 19 characters maximum and must appear in all-caps.  Tip:  The abbreviated title will be printed onto students' official transcripts and seen by external institutions.  For this reason, it must accurately reflect the content of the course and serve as a shortened version of the long title.  See the example above.

8.  Select a Course Home College.  This is typically the college that houses the academic department whose faculty will teach this course.  Tip: Your course does not need to be housed under University Honors Program to be approved as an honors course.  Later in the C-1, you will be given the opportunity to select the honors, H, attribute.  Other colleges can teach courses for honors credit.

9.  Indicate if the course will have other Course Teaching College(s) other than the home college previously selected.  In other words, will any other college offer class sections of this same course?  Tip:  Selecting an additional offering college will include that college's faculty and deans office in the approval process.  You should consult with the other college before selecting this option.

10.  Indicate whether the course can carry the alternate title at the class section level.  In other words, will the same course number be used with differently worded course titles?  Examples include special topics courses.  Tip:  You previously entered the abbreviated course title.  This is the default title of the course.  If you wish to make it possible to alter that abbreviated course title for a specific class section during one semester, then you should select yes.  If you will always want that abbreviated title to be printed on all students' transcripts regardless of when they take the class, then you should select no.

11.  Carefully enter the Student Learning Outcomes.  The learning outcomes refer These will be particularly important during the course approval process.  Click here and refer to the CET&L resources for writing effective learning outcomes.  CET&L provides this definition:

Sometimes called “goals” and/or objectives the phrase “student learning outcomes” in this context refers to knowledge, skills, abilities, or attitudes that students should have achieved by the end of the course or a formal educational experience, ones that are both observable and measurable. The emphasis of student learning outcomes is on what students can do with what they have learned, resulting in a product that can be evaluated.

12.  Carefully enter the Course Description.  The description should objectively describe the academic content being delivered in the course.  External institutions will use the course description to determine the appropriate credit award, and to see what the student has already completed.  Additionaly, students will read this course description on OneStop's website when registering.

13.  Make the appropriate selection for Semester Credit Hours.  You have three options:

  • Fixed Credit.  Most courses are fixed credit.  This means that all students will earn the same number of credits every time that the class is offered.  Most courses are 3 fixed credits.
  • Variable within a section by student.  This option very flexibly gives each student the ability to select any number of credits within the range that you specify here.  When the student registers for your course, they must enter a number of credits that they wish to take.  Each student might select a different number, even if they are taking the same class section number.
  • Variable by class section only.  This option means that the department will need to select the number of credits each time that the class is ordered for a certain semester.  No students will have the ability to select the number of credits, and instead must take the class for the number of credits associated with that particular class section.  However, the number of credits might change from one semester to the next, always falling within the range that you specify here.

Tip:  Be very careful making this selection, particularly if your course can be taken for variable credit.  Consult with your department or other colleagues among the faculty/staff familiar with other examples.

14.  If you are building an undergraduate course at the 1000-3000 level, then you must indicate if this is a Foundation Course.  Most 1000-level and many 2000-level courses are foundation courses.  Tip:  You MUST select yes if you wish to assign a General Education BoK code to your course.

15.  If you selected "yes" for Foundation Course above, then you will be asked if the course is intended to be coded as a General Education Breadth of Knowledge (BoK) course.  These are: DC, SE, TI, QR, FA, HP, HU, NS, and SS.  Tip:  This selection strongly impacts the approval process as well as the students who will take the class.  By placing a BoK code on a course, it will fulfill a GenEd requirement and therefore might fulfill a degree requirement for enormous numbers of undergraduate students.

16.  Select any applicable Course Attributes.  Note that (with the exception of Foreign Language) selecting an attribute does not mean it will always apply every time the class is offered.  Your department will need to indicate whether the attribute is applicable to each particular class section.

17.  Indicate if the course could be cross listed.  Here, cross listing means that two separate course numbers will be created.  They will share the last 4 numerical digits, but will have different academic areas.  For example, if History and Geography cross listed a course, then it would become a single course number as both HIST1234 and GEOG1234.  Then, each department would have the ability to create class sections using their course number.  Students would register for a space in HIST1234, or GEOG1234, depending on which number the student wished to appear on their transcript.

18.  In Courses Required by Other Majors, indicate if the course's primary purpose is to be taken by students from another college (other than the home college, and/or offering colleges indicated above).

19.  For undergraduate courses, select any General Education Baccalaureate Competencies that are applicable.  Tip:  Students will be able to view responses when registering, but these answers do not typically affect the course fulfilling GenEd requirements.  The BoK code (listed above) already addressed the graduation requirement.  The Baccalaureate Competencies section primarily provides internal data for the university to identify where students are exposed to the competencies.

20.  Under Quarter System Course Grade Replacements, indicate if the course is entirely new for semesters, and (if not) then indicate any quarter courses eligible for a grade replacement using this course.  If a student failed a certain quarter course, then could this new semester course serve as a replacement should the student wish to take it over?

21.  Under Quarter System Course Genealogy, indicate if the course is entirely new for semesters, and (if not) then indicate any quarter courses which contributed any part of the content.  This flexibly allows you to identify any quarter courses whose content is carrying over into semesters, without more specific consequences.

22.  Under Quarter System Course Substitutions, indicate if the course is entirely new for semesters, and (if not) then indicate any quarter courses that should be considered equivalent substitutes for this semester course.  If a student completed these quarter course(s), then they will be exempted from taking this semester course, having already earned the equivalent credit.  This prevents students from taking the course having already finished it on the quarter system.

23.  Indicate the Grading Policy of the course, selecting the most appropriate option.

  • Course graded traditionally.  This is the most common selection.  This option allows you to award the standard letter grades, and also allows for awarding a grade of P in a pass/fail class when appropriate.
  • Course eligible for In-Progress grading.  This option is unique in allowing for the award of the SP or UP grades, indicating that the student is making satisfactory progress or unsatisfactory progress.  This option should only be used for a course if the final grade cannot be determined at the end of a semester, such as with a two-semester sequence.
  • Zero credit course eligible for In-Progress.  This option allows for the award of the SP or UP grade in a zero credit hour course.
  • Zero credit course.  This option is used for zero credit courses.
  • Course is eligible for Non-Proficient grading.  This option is only available for undergraduate courses and is very rare.  It is only used in approved courses such as in introductory English Composition courses needing to award the NP "Not Proficient" grade.  You should discuss this option with your unit and dean before selecting.

24.  Under Course Sequencing or Subject Matter Grouping, indicate if your course is a part of a sequence or grouping.  A subject matter grouping might include a series of courses not necessarily taken in sequence, such as a course titled "Intro to Multidisciplinary Study of Asia" set up similarly to "Intro to Multidisciplinary Study of Africa".

25.  Instruction Method.  Select the appropriate instruction method(s), and indicate if these apply every time that the class is taught, or differs from one class section to the next.  Tip:  Click here to read the OBR's guidelines for instruction methods.

26.  Indicate the Frequency of Course OfferingTip:  This information will feed the Course Planning Guide where it will be visible for students and advisors.  You will have the ability to update the information again in the future, so please remember to keep the information up to date should offerings change in the future.

27.  For undergraduate courses only, indicate General Education Touch-Point Classification (if any)Tip:  Responses can determine whether your course meets the degree requirement for a program in your college.  Click here to see more information about capstone courses.

28.  Under Prerequisites, indicate any specific requirements that students need to have completed before registering for this course.  Tip:  If you select options, these will be strictly enforced when students attempt to register for the course.  The registration system will exactly follow the existing prerequisite rule and return an error message if the student does not precisely fulfill the requirement.  Try to keep it simple and avoid overly restrictive prerequisites.  Note that "permission only" will make it impossible for any student to register without a special permission processed in the student information system.  Consult with your department and staff before selecting this option.

29.  Carefully review all of your responses.  Submit for approval and await responses from reviewers.  After your course is approved at all levels, it will be possible for your department to use the course number when ordering class sections for a specific semester.