Conference and Event ServicesUniversity of Cincinnati

Conference and Event Services

Program Management

Program Planning and Development

  • Develop and clarify content
  • Identify the skills participants will take away
  • Format and structure the program so that it flows smoothly and meets participants' needs
  • Explore delivery options that maximize impact of content

Marketing and Promotions

  • Locate and create targeted mailing lists
  • Design and print all promotional materials
  • Handle advertising, new releases, and media relations
  • Create and manage a web site
  • Develop programs, abstracts, and proceedings

Financial Services

  • Develop a comprehensive financial plan
  • Collect fees from participants, sponsors, and exhibitors
  • Pay all bills promptly and accurately
  • Maintain detailed income and expense records
  • Provide a final financial report
  • Manage the account established exclusively for your program

Facility Arrangements

  • Contract negotiations
  • Meeting rooms
  • Accommodations
  • A/V and meeting technology
  • Meals, banquets, and special food functions
  • Exhibit management
  • Parking arrangements
  • Tours and guest programs
  • Off-site events
  • Local, state, national or international venues 
     

Speaker Arrangements

  • Honoraria payments
  • Online abstract submission 
  • Accommodations
  • Travel arrangements 
  • Handouts

Continuing Education

  • Complete and manage application process for CME and other continuing education
  • Prepare certificates
  • Maintain records

On-Site Services

  • Staff registration desk throughout program
  • Work with facility for room sets, audiovisual/technology, and catering