|2015-2016 Academic Year|
|Fall Semester||After August 10, 2015|
|Spring Semester||After December 16, 2015|
|Summer Semester||After May 7, 2016|
Rooms & Buildings
|Building Name||Name in 25Live||Room #’s|
|60 West Charlton||60WCHARL||115, 119, 120, 125, 130, 135, 140, 215, 220, 227, 270, 273, 277|
|Baldwin Hall||BALDWIN||544, 641, 643, 645, 648, 649, 660, 661, 741, 749, 750, 755, 757, 760, 764|
|Blegen Library||BLEGEN||214, 219, 308|
|Braunstein Hall||BRAUNSTN||201, 300, 301, 309, 312, 316, 324, 325, 326, 426|
|Campus Recreation Center||RECCENTR||3200, 3210, 3220, 3230, 3240, 3250|
|Crosley Tower||CROSLEY||113, 300, 601, 801|
|Dyer Hall||DYER||UNDER CONSTRUCTION|
|Edwards Hall||EDWARDS||6120, 6126, 6130, 6132, 6134, 6142, 6144, 7120, 7124, 7136|
|French West||FRENCH-W||2109, 2225, 4622|
|McMicken Hall||MCMICKEN||6, 26, 27, 43, 46, 47, 53,114, 127, 205, 211, 221, 250, 252, 253, 255, 256, 323, 324, 354, 368|
|Old Chemistry Building||OLDCHEM||525, 527, 530, 531, 532, 601, 602, 605, 623, 702, 704, 708, 724, 801, 804, 835|
|Rieveschl Hall||RIEVSCHL||422A, 422B, 422C, 422D, 422E, 422F, 423A, 423B, 423C, 502, 615B, 616A, 616B, 616D|
|Swift Hall||SWIFT||500, 508, 516, 519, 520, 608, 616, 619, 620, 716, 719, 720, 800, 808, 816, 819, 820|
|Teachers College||TEACHERS||UNDER CONSTRUCTION|
|Zimmer Hall||ZIMMER||305, 308, 309, 310, 311, 312, 400, 413, 414|
Please contact Public Safety, at 513-556-4923, to determine if security is necessary for your event. If Public Safety determines that security will be required for your event, you will receive an email advising you of the approximate cost and number of officers to expect. Account information will be requested before the event, but will not be processed until after the event so an exact total can be determined. Request a cost estimate for security.
Public Safety is NOT responsible for opening classrooms rooms for an event unless an officer is assigned to the event. Public Safety’s responsibility is to insure that the exterior building doors leading to the classrooms are open; you will need to make other arrangements to open the classroom door. If you are faculty/staff, you can bring your ID to the Keys & ID’s office and get a general classroom key.
The other option to unlock classrooms is to call on the day of your event, 513-556-1111 [non-emergency] to request the door be unlocked. As long as you have a copy of the scheduled event, the officer should unlock the door for you. Note that the response time can vary depending on other emergency and non-emergency requests ahead of yours. Unlocking classroom doors is a very low priority for the officers. You or the event holder must have the confirmation from Conference & Event Services with him/her to have the door unlocked.
Classroom Food/Beverage Policy
The University of Cincinnati has a policy of no food or drink in labs and classrooms. In labs, lab monitors enforce the policy. The policy is in the student handbook as well. Food at events must be placed outside the classroom, and it is your responsibility to notify our office so this detail can be noted in the event reservation. The sponsoring organization is responsible for cleaning up, so that the next use of the classroom is free from debris and trash. Organizations that fail to clean up are eligible for cleaning charges.
Definitions of Event Types
University Events Expand
A University Event is internally sponsored and coordinated by a University of Cincinnati department, faculty member, recognized student organization, and is planned primarily for members of the University of Cincinnati community and/or for the benefit of the university. A University Event is generally exempt from room rental if no admission/registration costs are charged to attend, or there is no exchange of fees. Any University Event that requires registration payment and/or admission cost to attend, or has an exchange of fees are subject to room rental rates as designated in the ‘University Rates’ category of the 2015-16 Facility Rental Rate Sheet.
*Additional charges may be assessed based on your event, security, set-up, and venue. Regardless of arranged rental fees, cancellation fees will be incurred per the policy.
University Co-Sponsored Events Expand
A University Co-Sponsored Event is a program or event that involve two parties: a University of Cincinnati entity (i.e., academic department, administrative unit, or recognized student organization) and an organization (public or private) external to the university.
A University Co-Sponsored Event is a program or event that involve two parties: a University of Cincinnati entity (i.e. academic department, administrative unit, or recognized student organization) and an organization (public or private) external to the university.
A University Co-Sponsored Event is subject to room rental rates as designated in the ‘University Co-Sponsored’ category of the 2015-16 Facility Rental Rate Sheet.
The following criteria must be met for an event to be considered a University Co-Sponsored Event:
- An individual member of the university department or student organization must be designated as the University Host
- The room/venue reservation must be executed by the University Host.
- The University Host will be the primary contact between the external group and UC Conference & Event Services.Financial obligations can be paid by either the outside organization or the University Host.
Should the university incur any financial liability associated with a program or event co-sponsored by a university department in partnership with an outside organization, the responsibility for all liability, personal injury, and/or property damage resulting from the program or event, will be the sole responsibility of the external organization as designated in the contractual agreement.
Non-University Events Expand
A Non-University Event is defined as a program or event organized by individuals, groups, businesses, or organizations not included in the organizational structure of the university (e.g., weddings, receptions, charity events, corporate meetings and events, youth camps, conferences, social activities, expositions, etc.)
An External Event requires a contractual arrangement, along with proper proof of insurance as outlined in the contractual agreement, with the university.
UC Conference & Event Services will be primary contact for the external group, and will work directly with university service providers for event needs.
|University Events||UC Co-Sponsored Events||Non-University Events|
|Classrooms < 100||$150||$225||$300|
|Classrooms > 100||$250||$325||$500|
|Lindner Center 450||$250||$325||$500|
Programs scheduled outside of standard building hours will be assessed an hourly fee. Building hours change per academic schedule.