Constitution & Bylaws

University of Cincinnati Flying Club

Constitution

ARTICLE 1 - NAME

• The name of this club shall be the University of Cincinnati Flying Club, hereinafter referred to as UC Flying Club.

ARTICLE 2- PURPOSE

· To promote, educate and advance the knowledge and skills of the members in aeronautical, navigational, and piloting subjects.

ARTICLE 3 - MEMBERSHIP

· There shall be two classes of members: voting and non-voting.

· Voting membership shall be open to any full or part time graduate or undergraduate students enrolled in any of the colleges, schools, or divisions of the University of Cincinnati.

· Non-voting membership shall be open to any member of the University faculty, staff, or alumnus of any of the colleges, schools, or divisions of the University of Cincinnati.

· The total number of non-voting members together shall not exceed the number of voting members.  The number of graduate voting members shall not exceed the number of undergraduate voting members.

ARTICLE 4 – OFFICERS

• The officers of the UC Flying Club shall include President, Vice President, Secretary and Treasurer. Hereinafter referred to as Board of Directors.

• The Board of Directors shall be elected by the Club membership at the first meeting at the start of the fall quarter. The Board of Directors shall hold office for twelve (12) months or until a qualified successor is elected.

· Each officer shall be a voting member and a matriculating undergraduate student achieving and maintaining a 2.0 quarterly grade point average and in good standing with his/her respective college.

• Each officer of the Board of Directors shall serve without compensation or reward.

• The Treasurer shall not be bonded unless otherwise specified by the Board of Directors.

ARTICLE 4 – MEETINGS

· Every attempt will be made to hold regular meetings of the UC Flying Club once per quarter. Times and locations of such meetings shall be determined by the Board of Directors.

· Special meetings of the UC Flying Club may be called at any time by the Board of Directors upon one week's notice to each member or by a petition of a majority of the voting membership, submitted one week before the scheduled meeting.

ARTICLE 4 – UNIVERSITY ADVISOR

• The UC Flying Club shall have a University Advisor who shall be a full time member of the University faculty, staff, or administration.  The University Advisor shall be selected by the Board of Directors and kept current of all club activities.

By-laws

ARTICLE 1 – BOARD OF DIRECTORS

PRESIDENT

• The President shall be the Chief Executive Officer of the UC Flying Club. He shall preside at all meetings of the UC Flying Club and Board of Directors. He may call special meetings of the members of the UC Flying Club and Board of Directors and shall have, subject to the advice and consent of the Directors, general charge of the business of the UC Flying Club. The President shall execute with the Secretary, in the name of the UC Flying Club, all Memberships, contracts, and instruments, other than checks, which have been first approved by the Board of Directors.

• The President shall be responsible to the Board of Directors for the operation of the UC Flying Club. He shall make and enforce decisions regarding the suitability of all equipment and the qualifications of all members for every type of flight operations. He shall recommend for the approval of the Board of Directors all operational rules of the Club and shall report with recommendations all violations of such rules by any member of the Club.

• The President shall preside at all meetings of the UC Flying Club and shall act as spokesman for the club in all matters pertaining to it.

VICE PRESIDENT

• The Vice President shall be vested with all of the powers and shall perform the duties of President in the case of the absence or disability of the President.

• The Vice President shall also perform such duties connected with the operations of the Club as he may undertake at the suggestion of the President.

· The Vice President shall act for the President when he is unable to serve, and carry the President's vote by proxy.

SECRETARY

• The Secretary shall keep the minutes of all proceedings of the members and Board of Directors in books provided for that purpose. He shall attend to the giving and serving of notices of all meetings of members and the Board of Directors and otherwise. He shall keep a proper membership book showing the name of each member of the Club, the book of By-Laws and such other books and papers as the Board of Directors may direct. He shall execute with the President, in the name of the UC Flying Club, all certificates of membership, contracts, and instruments, other than checks, which have been first approved by the Board of Directors.

• The Secretary shall maintain a record of each member’s qualifications.

• The Secretary shall also perform such duties connected with the operation of the UC Flying Club as he may undertake at the suggestion of the President.

· The Secretary shall handle all correspondence pertaining to the UC Flying Club business including the Club's publications (rosters, field rules, copies, etc.).

TREASURER

• The Treasurer shall execute in the name of the UC Flying Club all checks for the expenditures authorized by the Board of Directors. He shall receive and deposit all UC Flying Club funds in the bank selected by the Board of Directors, which funds shall be paid out only by check as herein before provided. He shall also account for all receipts and disbursements, and balance on hand.

• The Treasurer shall also perform such duties connected with the operation of the UC Flying Club as he may undertake at the suggestion of the President.

• The Treasurer shall collect and keep a record of all moneys due, received and disbursed. He shall procure a checking account in the UC Flying Club's name, using his own and the President's signature

ARTICLE 2 - TERM OF OFFICE

• All officers of the UC Flying Club shall serve for one year from date of election.

• The election of officers shall be done annually at the September meeting. Official Ballots will be published to the membership via the list server. Voting will take place at the September meeting through the Official Ballots.

ARTICLE 3 - VACANCIES

• Vacancy in any office except President and Vice President shall be filled by appointment by the Board, such appointee to serve until the end of the term for which his predecessor was elected. Vacancy in the office of President will be filled by the Vice President and he shall appoint a new Vice President. In the event the President and Vice President both vacate at the same time, the Board will appoint a new President only. The new President will then appoint his Vice President.

ARTICLE 4 - MEETINGS

• At any UC Flying Club meeting, a quorum shall be defined as one-fifth of the total voting membership and two officers. At any Board meeting a two-thirds majority vote shall be required for motion passage.

ARTICLE 5 - DUES AND FEES

· The billing cycle starts on September 1^st. Payment is due to the Treasurer by the last day of the month. No late fees will be charged. Members will be grounded if their dues are not paid.

· Dues will paid as follows;

UC Students

Pilot $100

Non-Pilot $10

UC Alumni

Pilot $300

Non-Pilot $30

ARTICLE 6 - SPECIAL FUNDS

• The Treasurer is authorized to receive contributions or specially obtained funds from any individual or institution to be applied to the operating expenses of the UC Flying Club.

ARTICLE 7 – INSURANCE

· The UC Flying Club does not provide personal liability, property, or aircraft insurance for its members. Pilots are strongly urged to check with their FBO to determine the amount of hull coverage necessary to satisfy the FBO’s insurance policy. Pilots and members are also strongly urged to check their personal life insurance policies as most have exclusions for and require a separate rider for General Aviation.

· Students and Alumni Pilots that rent aircraft are bound contractually to that FBO. The UC Flying Club will make monetary payments to the FBO to cover hourly rental, fuel surcharges, and other expenses pertaining to normal operations of said aircraft. The UC Flying Club is not responsible for any charges above and beyond club authorized activities. Any fees or charges that arise from misuse or bad judgment made by the pilot will be the responsibility of the pilot.

ARTICLE 8 – PILOTS

· All FAA requirements must be satisfied. e.g.

Pilot certificate
Current medical certificate
Current flight review
FBO Currency requirements
Any required endorsements

ARTICLE 9 - AMENDMENTS

• Amendments may be made to this Constitution and By-Laws by majority vote of those members present at an official meeting, provided, however, that prior notice of proposed changes are published on the web site and notification sent to members on the list server.