Group Budget
Award
This award is meant to be used for events or purchases
that a GSA deems necessary for community building amongst their
constituent graduate students. Every GSA is entitled to a fixed amount
each year, based on their student enrollment. The GSGA Vice-President
is in charge of allocating this amount to each of the groups, as well
as notifying each group of their fund amounts. There is no pre-approval
required to use this award. Groups can use the allocated amount in one
go or spread it over the entire GSGA year. This amount has no bearing
on individual student awards.
Please click on the following
link to see the amount of Group Budget funding
available to each group this fiscal year.
General Rules
Please read ALL these general rules before planning an
event.
·
No computers /
technology items / alcohol / gift card purchases can be reimbursed. It
is a good idea to check with the GSGA Vice-President or Treasurer
before planning to spend the budget amount.
·
If you are making a
Group Budget related purchase through UC Bookstore, Classic Fare
Catering, Mick & Mack's, Caminetto, Faculty Club, CenterCourt,
MarketPointe, Housing Services, Kingsgate Conference Center, MainStreet
Operations, Campus Recreation Center, Campus Vending Services, UC
Printing and Duplicating, or Summer Conferencing, GSGA can pay for these directly. Please contact the GSGA Treasurer [treasurer.ucgsga (at)
gmail.com] before placing your order for more information.
·
In the instance that
multiple people paid for items for an event, each payee must submit
their own envelope with the below materials.
·
Late submissions will be
summarily rejected. NO exceptions!
1. After
the event/purchase, each individual who paid for an
item(s) must collect the following:
-all original itemized receipts,
which must include the method of payment (cash, credit, check)
-a list of attendees if applicable
-a completed Group Budget
Claims form
2.
All of those documents
need to be submitted in an A114 envelope (aka "Request for Payment"
envelope, available outside the GSGA office), within 14 days of
event/purchase. You only need to fill in the following fields on the
A114 envelope:
-Payee’s
name, mailing address, additional street address (if necessary),
city/state/zip code, M-Number
-Amount to
be paid
-Payment
description (For example, you may write something like "Food for
a Nursing Graduate Student Association meeting.")
-Submitted by (print name and sign),
date
-Organizational unit (name), phone,
and mail location
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