• Scholar speaker events
• Journal publication
• Poster competition
• Symposium/Conference

Group travel to conference, buying products/subscriptions and non academic (fun/socializing) events will not be funded via the GGA. Please utilize the Group Budget for such activities. In general the GGA funded events must be :

• Free/equally available to the entire UC community
• Further graduate student research / academics of all applicant GSA members
• Beneficial mainly to graduate students
• Not primarily be a fundraiser of any kind

Since there is only a fixed amount of money available for funding such events, the GGA is made a competitive award. There are 8 deadline spread across the year catering to events/activities spanning the entire year. Each deadline has an associated dollar amount - which is the maximum GGA that can be awarded at that time. The dollar amounts have been assigned based on past experience of the GSGA and may vary every year. Awards for specific events will depend on the merit of the event and number of applications for the deadline. A Group Grant Review Committee (GGRC) instituted by the GSGA executive board and chaired by the GSGA VP, reviews all applications and makes a decision. The GGRC will inform award decisions within 7 calendar days of the deadline. Make sure you allow time for this when planning the event. The GGRC decisions are final and binding, arrived at on good faith based on information provided by applicants. Unused money from previous deadlines of the current year may be moved to the future deadlines in the same year as per the GGRC's discretion.

General Rules

Please read ALL these general rules before planning an event and submitting for the award.

• Funding (in part or total) for your event/activity is not guaranteed. Please DO NOT spend money before an approval notice from GSGA.

• No proposal will be funded if it is submitted after purchase and/or the event.

• Your approval email will list the actual expenses funded by GSGA and the corresponding amounts. Reimbursements must be applied accordingly. Any change in that must be pre-approved, in writing, by the GSGA-VP.

• GSAs which generate profits from activities funded by GSGA are to return all profits to GSGA, not exceeding the amount given by GSGA.

• For expense items over $500, please submit three competitive bids from university-acceptable vendors.

• All expenses listed in the proposed budget must be supported with proper documentation.

• ALL grant requests should be informed to the GSA members before submission and approved by a majority of the GSA members.

• GGRC reserves the right to ask for more supporting documents as deemed necessary.

• Any graduate student can submit a proposal, but it must be signed off by the entire GSA committee.

Group Grant Award Application Process

Please read and follow all the steps below completely. This ensures a quicker approval and money payment process. Contact the GSGA VP with any/all questions before submitting an application.

• Decide when you want to have an event and submit all documents by the applicable deadline stated below. Keep the decision date too in mind before planning the event.

• Complete the GGA application (Adobe PDF format) and obtain the required signatures. Here is an MS Word 2007 version of the same application (unzip the file).

• Obtain a supporting letter from your group's faculty advisor on UC letter head.

• Scan the signed application and all other relevant documents and email them to the GSGA VP (Peggy  - shannopy(at)email.uc.edu) on/before the deadline applicable.

• Submit the original application in the GSGA office (683 Steger) or send it via UC Mail (ML 0193) by 5pm on the applicable deadline.

A submission is considered complete only if we receive the original paper and scanned version of the whole proposal. Make sure you mention the deadline name as given below in your application.

GGRC is not responsible for delays caused due to incomplete applications.

Group Grant Award Claims Process (After Approval)

All reimbursement requests associated with group grants must be submitted to the GSGA Treasurer.

• Fill out and submit the claims form with every reimbursement request.

• Submit a print out of the approval email with every claim.

• Submit a list of all attendees for group expense claims, eg : dinners, speaker events etc.

• If you have a speaker/guest at an event whose honorarium is being paid by GSGA, have them complete this Limited Services Engagement form and submit it to the GSGA Treasurer.

• Reimbursement requests must be submitted within 14 calendar days of the end of event / activity.