Constitution

Preamble

The needs of graduate students are separate from those of undergraduates, and whereas there is no other mechanism on the campus of the University Of Cincinnati to be the voice of the collective graduate students, be it therefore enacted that we, the graduate students, do hereby establish this constitution of the Graduate Student Governance Association.

ARTICLE I
OBJECTIVES

Section 1. To promote the academic (research and educational) goals of graduate students at the University of Cincinnati .

Section 2. To establish effective communication among graduate students, other student groups, and the academic and administrative units of the University.

Section 3. To be the administrative and financial advisor to all member groups affiliated with the GSGA.

Section 4. The GSGA shall not endorse political issues which do not directly concern the welfare of graduate students at the University of Cincinnati and shall not, therefore, be considered a political organization.

ARTICLE II
CONSTITUENCY

Section 1. The GSGA represents all University of Cincinnati graduate students.

Section 2. Graduate students are herein defined as University of Cincinnati students enrolled in any graduate program offered by the University, either full- or part-time.

ARTICLE III
MEMBERSHIP

Section 1. Graduate students may form Representative Member Groups, herein defined as academic groups (by graduate program or college), who apply for membership to the GSGA and meet the criteria of the Constitution and its Bylaws .

Section 2. GSGA Member Groups shall elect a representative to the Graduate Student Assembly (GSA) and may elect an alternate for their representative.

Section 3. Member Groups must have "active status" to receive the full benefits of GSGA.  "Active status" entails regular representation at GSGA meetings and completion of registration requirements.

ARTICLE IV
GRADUATE STUDENT ASSEMBLY

Section 1. The Graduate Student Assembly (GSA) shall be the policy-making body for the GSGA, and shall abide by all University, state, and Federal laws.

Section 2. All graduate students at the University of Cincinnati have a right to attend meetings.

Section 3. GSGA meetings (the GSA) shall consist of Representative(s) from each Member Group (GSA members), as well as the President, the Vice-President, and the Treasurer of GSGA, East and West Campus representatives and GSGA committee chairs.  Voting privileges are reserved for designated GSA representatives.

Section 4. Each Representative shall have one (1) vote. Alternates may attend GSA meetings, but may vote on any business conducted by the GSA only in the absence of the Representative for the respective Member Group. An Alternate serving in the place of the respective Representative has full rights, duties, and privileges accorded each member of the GSA.

Section 5. All Representatives and Alternates shall serve a term of one year. Re-election will be in accordance with Member Groups' Constitutions.

ARTICLE V
OFFICERS

Section 1. The GSGA shall have 3 officers and 2 campus representatives elected by the GSA. The officers are a President, a Vice-President, and a Treasurer elected by the GSA. The representatives are an East and West Campus Representative elected by the GSA.

Section 2. Officers and campus representatives must be matriculating graduate students, registered in an approved / official graduate program and be in good academic standing with their respective colleges during term of office.

Section 3. The elected GSGA officers shall preside over all GSA meetings.

Section 4. The President, Vice-President, Treasurer, and East and West campus Representatives shall serve on the Executive Board.

Section 5. The term of office for all GSGA officers and campus representatives shall be one (1) year, commencing with summer quarter and ending at the conclusion of the following spring quarter of the same academic year.  Officers and campus representatives may be re-elected up to three terms. Officers and campus representatives may serve an additional term if a three-quarters majority of the GSA so approves.

Section 6. Officers are compensated as follows: in-state tuition remission and fees (for academic year) an honorarium and single coverage university health insurance. Representatives are compensated with an honorarium .

Section 7. Officers and campus representatives are paid over a twelve (12) month period that includes summer duties.  If an officer is unable to perform duties over the summer she/he does not get summer compensation.

ARTICLE VI
MEETINGS

Section 1. Meetings of the GSA shall be held monthly during the autumn, winter, and spring quarters. The GSGA officers will schedule meetings. In September, all GSA representatives shall be notified, in writing, of the date, time, and location of all regular meetings scheduled for the year.

Section 2. Special meetings of the GSA may be called when deemed necessary by the Executive Board.  GSA members must be given at least forty-eight (48) hours notice prior to the meeting.

Section 3. All graduate students have speaking privileges at GSA meetings.  All speakers must be recognized by the presiding officer at the meeting.  Presiding officer has the right to limit discussion to designated GSA representatives.

Section 4. In the event of a disturbance of the GSA meeting, the President is empowered to clear the meeting of non-voting members and/or to adjourn the meeting.

Section 5. All meetings shall be conducted according to Parliamentary Procedure, except as stated in the GSGA Bylaws , Section 6.

ARTICLE VII
BYLAWS

Section 1. This Constitution and the GSGA Bylaws shall be the rules of the GSA and the GSGA.

Section 2. The Bylaws may be amended by a majority of the GSA voting membership present.  (There must be a GSA quorum.)

Section3. Proposals to amend the Bylaws can be presented by any official representative of a Member Group or by a GSGA officer.

ARTICLE VIII
GSGA GRANT REVIEW COMMITTEE

Section 1. The GSGA Grant Review Committee (GRC) is composed of the GSGA Executive Board and two (2) GSA Representatives, with the Vice-President presiding.

Section 2. The two (2) GSGA Representatives are selected from a pool of applicants.  Selection is based upon previous GSGA experience or other relevant experience.  Efforts should be made to add Member Group / College variety to the committee.

Section 3. The GRC will meet and assess submitted grant proposals.  The GSGA-GRC will make a decision and notify the submitting group in writing within three (3) weeks of receiving the grant.

Section 4. GRC selects grants based upon rules set forth on the GSGA Grant Application form, and by rules established by the GRC at the beginning of the academic year.

Section 5. If two or more members of the committee are from the same department, they vote as a single vote on grants related to their department.

ARTICLE IX
UNIVERSITY ADVISOR

Section 1. The GSGA shall have a University Advisor who shall be a full-time member of the University faculty or administration.

Section 2. The University Advisor shall be selected by the Executive Board and approved by the GSA by a majority vote.

Section 3. Any change made in the University Advisor takes place at the beginning of the next academic year.

ARTICLE X
GSGA GRADUATE GROUP OF THE YEAR

Section 1.   The GSGA Executive Board will select from the Member Groups nominated for the GSGA Graduate Group of the Year Award.

Section 2. The GSGA officers will award a certificate to the selected GSGA Member Group and add the Group's name to the GSGA Graduate Group of the Year Plaque located in the GSGA office.

ARTICLE XI
AMENDMENTS

Section 1. A motion to amend this Constitution may be made by petition of one half (½) of the GSA voting Representatives.

Section 2. A motion to amend shall be voted on within five (5) weeks after said motion has been made.  A motion to amend this Constitution can only be tabled once.

Section 3. Amendments to this Constitution shall be declared ratified and adopted following a three-fourths (75%) affirmative vote by all voting Representatives present.  (There must be a GSA quorum.)

ARTICLE XI
RATIFICATION

Section 1. This Constitution shall be ratified and adopted following a three-fourths (¾) affirmative vote by all voting GSA Representatives present.  (There must be a GSA quorum. See section 6c of GSGA Bylaws for definition of quorum.)

Section 2. This Constitution shall be effective upon ratification.

Section 3. The officers at the time of ratification shall remain in their respective positions until the next regularly scheduled election of officers.