Housing Agreement Cancellation Information

Refer to 2007-08 Terms & Conditions for current cancellation information.

2008-09 Housing Term
Prior To Occupancy

Cancellations from returning Residents are accepted, but only in the event the cancellation is made in writing by the Resident or submitted using the link provided below and sent directly to HFS in accordance with the scheduled outlined below. All cancellations are subject to the terms of the Housing Agreement. Cancellations may also be mailed to:  Office of Housing & Food Services, ATTN: Cancellations, PO BOX 210045, Cincinnati, OH 45221-0045. Cancellations sent to any other university office does not cancel the Housing Agreement. HFS strictly enforces the cancellation dates. When the cancel date is in question, the date of the postmark is used as the official date. HFS refunds the room reservation fee according to the schedule listed in section I, subsection A, of the Housing Agreement.

• Housing Agreements cancelled prior to 5 PM May 1, 2008. • Housing Agreements cancelled prior to 5 PM June 1, 2008 and within 15 days of submittal. • Housing Agreements cancelled within three (3) business days of submittal and prior to taking occupancy.	$100 refund of Room Reservation Fee
• Housing Agreements submitted prior to May 15 and cancelled prior to 5 PM June 1, 2008.	No Refund
• Housing Agreements cancelled after 5 PM June 1, 2008 and prior to taking occupancy.	No Refund of Room Reservation Fee and $200 Penalty

Residents who are not required to live in the residence halls and those entering partial-year housing agreements are subject to the following cancellation schedule for 2008-09:

Winter quarter contracts signed prior to December 10, 2008 must be cancelled by December 15, 2008.

Other Winter quarter contracts must be cancelled within five (5) days after the contract is received at HFS and prior to taking occupancy of the room.

Spring quarter contracts signed prior to March 10, 2009 must be cancelled by March 15, 2009.

Other spring quarter contracts must be cancelled within five (5) days after the contract is received at HFS and prior to taking occupancy of the room.

A change in quarter arrival does not negate the Housing Agreement, nor change the cancellation dates. The student must abide by the cancellation schedule that is in effect when the Housing Agreement is initially returned to HFS.

After Occupancy

HFS is aware that unforeseen circumstances may prevent a Resident from fulfilling the Housing Agreement, and agrees to work individually with these Residents. In these circumstances, the Resident is responsible for contacting HFS and should be prepared to discuss and document, in specific terms, their inability to fulfill the Housing Agreement. Petitions to be released from the Housing Agreement must be received in HFS by the dates specified to be considered for the following quarter: fall quarter (August 13, 2008); winter quarter (November 12, 2008); and spring quarter (February 18, 2009).  PETITIONS SUBMITTED AFTER THESE DATES WILL NOT BE CONSIDERED.  Any early release from the Housing Agreement results in a forfeiture of the $100.00 deposit.  A link to the Petition to be released for the Housing Agreement is provided below.

Residents who are not required by university policy to live in a residence hall may terminate their contracts for subsequent quarters without cause upon payment of a termination fee equal to 50% of their room rate multiplied by the number of quarters remaining on their Housing Agreement and forfeiture of their $100.00 housing deposit. 
For example:

You have a room in Turner Hall and wish to buy out for spring quarter.  Your buyout costs would equal:

$2075 X 50% X 1 =  $1037.50+ forfeiture of $100.00 deposit.

You must submit your petition to HFS in writing to buy out your contract.

Links to Forms

Prior To Occupancy Online Cancellation Form

Petition to be Released

Complete 2008-09 Housing Agreement Terms & Conditions