Tuition Remission

Our Tuition Remission Program enables the employee, his/her spouse, children, and/or domestic partner to benefit from the many educational opportunities offered by the university. This program will pay the instructional fee for university course work; however, it does not cover any extra fees, such as late fees or room and board.  If the employee enrolls in graduate courses, he/she will be subject to income taxes on the value of the tuition remission, if in excess of $5,250 in a calendar year. Graduate tuition remission for eligible dependents and a domestic partner is taxable regardless of the value. Undergraduate tuition remission for a domestic partner is also taxable. The taxes will be deducted from the employee's paycheck.

TUITION REMISSION ELIGIBILITY CHART
	For Employee:	For Spouse/Domestic Partner/Children:
Regular Full-Time Employees (80-100% FTE)	6 credit hrs per term*	Unlimited credit hrs per term (up to 216 undergraduate credit hrs)
Regular Part-Time Employees (less than 80% FTE)	3 credit hrs per term	N/A
Post Doc Fellows	3 credit hrs per term	N/A
Full-Time Equivalent Faculty	6 credit hrs per term*	Unlimited credit hrs per term (up to 216 undergraduate credit hrs)
Part-Time Faculty	3 credit hrs accrued per term taught (Must be used within 12mos. of accrual)	N/A
Affiliated Faculty/ROTC	6 credit hrs per term*	Unlimited credit hrs per term (up to 216 undergraduate credit hrs)
Student Employees/ Graduate Assistants	N/A	N/A
Temporary/ Seasonal/ Volunteer Employees	N/A	N/A

              *Eligible for Additional Hours with Vice-President Approval.

ELIGIBILITY
The above chart summarizes the tuition remission benefits that are available to University employees. Eligible children are "unmarried and dependent persons, who are naturally born, legally adopted, stepchildren, or individuals for whom the employee has been appointed the legal guardian pursuant to court action or by the terms of a valid will."

Dependents age 19 or over and other dependents whose eligibility is not on file with Human Resources for UC employee benefits; must provide the following proof of dependency: (a) Parents most recent federal tax return showing child listed as a dependent, OR (b) Tuition Remission Affidavit, showing child is unmarried, lives at home and parent provides primary financial support. Supporting documentation should include parent and child's tax return, itemized list of expenses and/or receipts, voided checks.

LIMITATIONS
Tuition Remission is only available for graded courses. Employees, spouses, domestic partners and dependents, classified as out-of-state residents for tuition remission purposes, will be subject to a per credit hour fee for all coursework.

Certain limits apply to tuition remission benefits. For example, students who apply for financial aid, such as grants, loans, or scholarships, must contact the Student Financial Aid Office. Keep in mind that tuition remission may affect eligibility for other forms of student aid.

Employees and their spouses, domestic partners, and eligible dependents must maintain satisfactory academic progress to remain eligible for tuition remission.  The standards for satisfactory progress require students to:

• maintain a minimum 2.0 university GPA after the first year of enrollment (three quarters of full- or part-time attendance), and to
• have no more than 18 undergraduate or 6 graduate hours of non-satisfactory grades.  Non-satisfactory grades include I's, Y's, UW's, W's, X's WX's, N's, NG's, U's, NP's, IP's, UP's, IF's, IP/F's, and F's. For a full explanation of each of these grades see www.uc.edu/registrar/grading_scale.htmlAlso

For more information please refer to the announcement memo, Elibility for Tuition Remission.

For spouses, domestic partners, and dependents the maximum number of attempted credits, as defined by the registrar, at the undergraduate level to which full tuition remission benefits may be applied is 216 credit hours, except in cases where the minimum number of credit hours required to complete a program is greater than 216 credit hours, that required number of credit hours shall be covered by tuition remission.

Effective autumn term 2008, tuition remission benefits for specific programs for the colleges of law (JD), medicine (MD and MS in Physiology) and pharmacy (PharmD) shall be 50% of the full tuition rate. Effective autumn term 2009, tuition remission benefits shall not apply for specific programs for the colleges of law (JD), medicine (MD and MS in Physiology) and pharmacy (PharmD).  

NOTE:
If you are charged for dropping a course, please send a request for payment to HR One Stop.  Please include your name and "M" number.

RESOURCES		RELATED WEBSITES
University Rule 30-13-07: Tuition Remission		One Stop Student Service Center
Collective Bargaining Agreements		Student Financial Aid
Benefit Reference Guides		Tuition Remission Satisfactory Academic Progress
HRSC Procedures: Tuition Remission		Definition of Full-time Equivalent Year for Tuition Remission Purposes Only
Tuition Remission Appeal Process
Tuition Remission and External Study

FORMS

Tuition Remission Application

List of Authorized Approvers for Additional Hours Requests

Tuition Remission Affidavit

Important Notice: At the May 27, 2008 meeting of the UC Board of Trustees, changes to University Rules associated with the tuition remission benefit were approved.  These changes become effective September 1, 2008. The most significant changes were made to the tuition remission benefit under revised University Rule 30-13-07 for employees who are not represented by a union or for whom a collective bargaining agreement contains no provision for tuition remission.

• Information session video
• Information session PowerPoint presentation
• Summary of changes to the Board Rules related to tuition remission (PDF)
• Tuition remission FAQs

If you still have questions regarding tuition remission after reviewing the informational materials and reading the FAQs, submit your questions in an e-mail to TRQuestions@uc.edu