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1. What is the Leave Donation Program?

The Leave Donation Program is a voluntary program designed to relieve UC employees from the hardship of an extended absence from work when leave balances have been exhausted. This policy does not replace or alter normal applicable rules on sick leave usage.

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2. Who is eligible for the Leave Donation Program?

In order to be eligible for Leave Donation, a recipient must:

• Be a UC employee whose appointment makes him/her eligible to accrue sick and vacation. 
• Have been employed by UC for at least one year.
• Provide medical documentation to University Health Services certifying that he/she has a serious medical condition.
• Have exhausted or be expected to exhaust all leave balances (short term sick, long term sick, vacation and compensatory time) prior to the date he/she is able to return to work.
• Be expected to be without pay for a minimum of 80 hours (once his/her leave bank is exhausted).
• Not be receiving or eligible to receive disability benefits, disability retirement or regular retirement.
• Not have been counseled or disciplined for an attendance violation within the past year.

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3. To whom can I donate vacation time?

Vacation time can be donated to an eligible recipient as designated by the donor or an otherwise eligible recipient ‘with the most need’ (as determined by the Leave Donation Committee).

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4. What else should I know about the Leave Donation Program?

• Donations must be a minimum of 1 hour and maximum of 40 hours of vacation time.
• The donor must retain a minimum of 240 hours of combined leave (includes all sick, vacation and compensatory time) in his/her pools as of the date of donation, not including the number of hours donated.
• Donated leave may not be paid from a federal grant.
• All donations made are irrevocable and irreversible.

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