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1. What is the purpose of an Exit Interview for an employee leaving UC?
All University of Cincinnati employees who are leaving their employment are required to participate in an exit process. The process includes; Securing of University property and items, including but not limited to, the employee’s identification card, uniforms, keys, parking decal and credit cards.
• Review of the departing employee’s benefit coverage, including options to continue certain coverage. Persons enrolled in medical and/or dental coverage through the University at the time of termination may be eligible to arrange for continuation of this same coverage for a maximum period of 18 months. On a fee basis, eligible employees will receive a letter from Benefits explaining eligibility for continuation of coverage, premium rates and when payments will be due.
• Review of delinquent obligations the employee might owe the University.
• Obtaining a forwarding address.
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2. I am planning to resign from my position at the University of Cincinnati. What do I need to do?
Inform your supervisor of your impending resignation in writing as soon as possible. A template is available for your convenience here. Also, log on to www.uc.edu/hr/forms to request a Separation Clearance Form. The Separation Clearance form lists the steps involved in separating from the University. In addition, call the Human Resources Service Center at 513-556-6381 and schedule an exit interview with a representative. The exit interview will provide information about benefit continuation, your last paychecks, and any final requirements for returning University property and provide an opportunity to give feedback rie your employment experience at the University.
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3. What do I need to do before or after my exit interview?
• Before the last day of employment, the separating employee must schedule an exit interview meeting with the Human Resources Service Center by calling 513-556-6381.
• Obtain the Separation Clearance Form at (www.uc.edu/hr/forms) and bring it to the University of Cincinnati Human Resources Service Center Office, 51 Goodman Drive, Suite 340 University Hall during the exit interview appointment.
• The separating employee must visit each clearance location prior to separation of employment and obtain the necessary “sign-off.” The completed form should be returned to the Human Resources Service Center, ML 0039.
CLEARANCE LOCATIONS
Public Safety (Keys and Id’s)
Uptown Campus Units….. 513-556-4925 4 Edwards Bldg.
Branch Campuses College Business Office
Raymond Walters: 513-936-1520
Clermont: 513-732-5240
Parking Services
Uptown Campus Units…. 513-556-2283 4 Edwards Bldg.
Branch Campuses College Business Office
Raymond Walters: 513-936-1520
Clermont: 513-732-5240
University Human Resources Service Center
All Uptown Units and Regional Campuses
340 University Hall
51 Goodman Drive Cincinnati, Ohio 45221-0039
513-556-6381
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4. When a Post Doctoral Fellow ends their employment at UC, do they get paid out their vacation leave balance?
No, Post Doctoral Fellows are not paid out any unused vacation days.
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5. What if I do not do an exit?
All University of Cincinnati employees who are leaving their employment are required to complete an exit interview. If you do not complete an exit interview, any allowable compensation of unused accrued vacation and/or sick will not be paid until the second pay period following insurance of the final regular check.
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6. How will I know my final check has been processed?
Your final paycheck will be processed like any other paycheck- it will be direct deposited if you had chosen direct deposit; if direct deposit was not chosen your paycheck will be mailed to your home address of record on the paydate.
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7. How do I ensure I will receive a COBRA notice to continue my health and/or dental insurance?
You will need to provide a letter (sample letters are available on the HR website) to your manager advising of your resignation or retirement date in advance of the intended date of leaving the University. (Suggested timeframes for submission of this letter: monthly paid- one month; biweekly paid-two weeks). Follow up with your manager and HR to ensure the necessary actions are in process or have been completed.
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8. I am a former employee and I have not received my HIPAA Certificate. What do I do?
If the separation has been processed, the COBRA application and HIPAA certificate are generally sent out within 3 weeks following processing of separation.
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9. If I am an international employee, is there anything special that I need to do?
Yes, you need to contact International Services at 513-556-4278 to advise them you are leaving University employment.
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