1.	I am a current UC employee and have a dependant that will be a new student starting this autumn. What do I need  to do to make sure they are set up to receive tuition remission?
2.	How many credit hours of tuition remission are Post Doctoral Fellows eligible per quarter/term?
3.	There has been an error in determining the number of credits I have attempted while receiving tuition remission. I have not received tuition remission for 216 credit hours. I have only been remission eligible since 2007. What can I do to get this corrected and tuition remission applied to my account?
4.	I am a part time faculty employee and tuition remission has not been applied for 09W quarter. What do I need to do?
5.	My Tuition Remission has not been applied and I now have late fees?
6.	How do I apply for Tuition Remission for my child and when? Do I qualify?
7.	How can I enroll for tuition remission?
8.	I’m an employee and enrolled in classes late but my tuition remission didn’t apply?
9.	I’ve been told by One Stop that my tuition remission has an end date.
10.	I'm a full-time employee and would like to take more than 6 credit hours in a term.  Can I do this?
11.	I'm a full-time employee in a clearly defined degree program and would like to take more than 6 credit hours in a term.  What form do I use to get the needed approval from my vice president?
12.	What is considered a full-time employee for purposes of tuition remission?
13.	I am a part-time employee.  Is my spouse (or domestic partner or dependent) eligible for tuition remission?
14.	What types of fees are not considered "the instructional fee portion of the bill" and thus not covered by tuition remission for spouses, domestic partners, and dependents?
15.	Do the changes to Rule 30-13-07 impact retirees?
16.	The rule states that remission is only available for graded courses.  What is a graded course?
17.	What is meant by out-of-state for tuition purposes?
18.	How do I know if I or my dependent is eligible for the College of Business Metropolitan Rate?  If eligible, do I pay both the metropolitan rate surcharge and the $10 per credit hour fee for out-of-state for tuition purposes?
19.	How do I know if I'm in an academic program covered by reciprocity agreement with my resident state?
20.	If I am considered out-of-state for tuition purposes and my academic program is not covered by a reciprocity agreement with my residence state, what is the fee I will now have to pay and how will it be charged?  Is there any cap on this?
21.	I believe I now qualify as a resident of Ohio but I am still considered out-of-state for tuition purposes.  What can I do so that I am no longer subject to the per credit hour fee for out-of-state for tuition purposes?
22.	What is the definition of "attempted hours"?
23.	Can a dependent, spouse, or domestic partner who has reached the 216 limit, but has accumulated attempted credit hours that were not paid for through tuition remission (i.e. high school honors program, credits paid for out-of-pocket), petition to have those credits excluded from the 216 attempted credit hour total for undergraduate level courses?
24.	Does the 216 credit hour limit on attempted credit hours at the undergraduate level apply to employees?
25.	Does the 216 credit hour limit on attempted credit hours at the undergraduate level apply to each spouse, domestic partner, and dependent?
26.	Does the counter for the 216 credit hour limit on attempted credit hours at the undergraduate level for spouses, domestic partners, and dependents begin on September 1, 2008 or is it retroactive?
27.	How will a dependent, spouse, or domestic partner know the number of attempted credit hours they have accumulated at the undergraduate level?
28.	If a dependent, spouse, or domestic partner has already exceeded the 216 credit hour limit on attempted credit hours at the undergraduate level as of September 1, 2008, is the employee penalized in any way for the coverage?
29.	Can a spouse, domestic partner, or qualifying dependent who has reached the 216 attempted credit hour limit for undergraduate courses receive tuition remission for graduate level courses?  If so, is there a limit on the number of graduate level course credit hours?
30.	The rule states that the tuition remission benefit may be suspended if the recipient fails to maintain satisfactory progress.  How will satisfactory progress be measured?
31.	When will satisfactory progress for the purposes of the tuition remission benefit be evaluated?
32.	If the tuition remission benefit is suspended for one member of the family (e.g. dependent of the employee), is it suspended for the employee or other eligible family members?
33.	How will I know if this benefit is suspended due to failure to maintain satisfactory progress?
34.	If the tuition remission benefit is suspended due to failure to maintain satisfactory progress, is there any recourse?
35.	How is the benefit reestablished if suspended due to failure to maintain satisfactory progress?
36.	What are the age limits for dependent children who are full-time students?
37.	Can tuition remission be applied to external study?

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1. I am a current UC employee and have a dependant that will be a new student starting this autumn. What do I need to do to make sure they are set up to receive tuition remission?
 
For your dependant to receive tuition remission you need to complete a tuition remission application. You can find this form at www.uc.edu/hr/forms under “T”.  Once the form is completed you can send it thru internal mail to the HRSC at mail location 0039, drop it off in Suite 340 in the University Hall building, or fax it to 556-4501.  For more general information on tuition remission please visit http://www.uc.edu/hr/benefits/tuition_remission.html . 
If you need information regarding actual admission into the University you can contact admission at 556-1100 or visit there web page at http://www.admission.uc.edu.

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 2. How many credit hours of tuition remission are Post Doctoral Fellows eligible per quarter/term?

Post Doctoral Fellows are eligible for 3 credit hours per quarter/term.  Their spouse, domestic partner or unmarried dependants are not eligible for tuition remission.

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 3. There has been an error in determining the number of credits I have attempted while receiving tuition remission. I have not received tuition remission for 216 credit hours.  I have only been remission eligible since 2007. What can I do to get this corrected and tuition remission applied to my account?

Please request a review of your records with One Stop. You can contact One Stop at 513-556-1000 or email them at onestop@uc.edu .  An audit will show what amount of credit hours used tuition remission and the amount that did not. Once this is complete it will show the amount of credit hours used and the available balance of credits eligible for tuition remission.  If the audit shows an available balance then tuition remission will be applied to your account up to the 216 credit hours. If the audit shows you have used all 216 credits then you will be responsible for the remaining balance.

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 4. I am a part time faculty employee and tuition remission has not been applied for 09W quarter. What do I need to do?

Please complete a tuition remission application and have the appropriate approval signature from your Dept. head/VP/Dean. You can find this form at www.uc.edu/hr/forms under “T”.  Once the form is completed you can send it thru internal mail to the HRSC at mail location 0039, drop it off in Suite 340 in the University Hall building, or fax it to 556-4501.  For more general information on tuition remission please visit http://www.uc.edu/hr/benefits/tuition_remission.html. 

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5. My Tuition Remission has not been applied and I now have late fees.

Please contact the Human Resources Service Center at 513-556-6381.

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 6. How do I apply for Tuition Remission for my child and when? Do I qualify?

Refer to Tuition Remission Eligibility Chart, http://www.uc.edu/hr/benefits/tuition_remission.html and to HR Forms http://www.uc.edu/hr/benefits/Forms.html, must have form filled out and sent in with proper Signatures when scheduling for classes.

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 7. How can I enroll for tuition remission?

Once the employee, spouse or dependant has been determined eligible for the benefit, the tuition remission process begins with an application form that can be found at www.uc.edu/hr/forms under the letter “T”.  The form includes instructions for employees, spouses and dependants.  Submit the completed form to the Human Resources Department at 51 Goodman Drive, Cincinnati, Ohio  45221 or internal mail location 0039.  If you are applying for a dependant child age 19 or older, you will need to provide proof of dependant status.  Usually, employees submit the last IRS tax forms submitted as proof of dependent status because the tax form will list the son/daughter as an IRS dependant.  In cases where the tax forms are not available, the employee may complete an affidavit also found at www.uc.edu/hr/forms under tuition remission.  Once your information has been entered into the tuition remission system through Human Resources, the student may enroll for classes through One Stop.  If you have submitted the required documentation and the tuition remission has not been deducted from your student bill, please call 556-6381 and a representative within the Human Resources Department will check the status of your tuition remission application.

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 8. I’m an employee and enrolled in classes late but my tuition remission didn’t apply?

If you enroll in classes after the scheduled enrollment, date tuition remission will not automatically apply.  You will need to contact the HRSC to facilitate making the adjustment.

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 9. I’ve been told by One Stop that my tuition remission has an end date.

Based upon the type of approval you received on your additional hours sheet, an end date may have been added to your account throughout the authorized period.  This date has to be manually removed.  Please contact the HRSC at 513-556-6381.

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10.  I'm a full-time employee and would like to take more than 6 credit hours in a term.  Can I do this?

Yes, tuition remission will only cover the cost of 6 credit hours per term for a full-time employee and you would pay for the remaining credit hour(s).  However, if you are in a clearly defined degree program (i.e. one that concludes with a degree or certificate) and you receive approval from your vice president, tuition remission will cover the cost of all credit hours.

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11. I'm a full-time employee in a clearly defined degree program and would like to take more than 6 hours in a term.  What form do I use to get the needed approval from my vice president?

Use the "Tuition Remission Additional Hours Authorization" form available on the HR Web site.  Note:  Under the new rule 30-13-07, the required signature is a vice president (or higher).

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12.  What is considered a full-time employee for purposes of tuition remission?

An employee working 80-100% is considered full-time for tuition remission purposes.

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13.  I am a part-time employee.  Is my spouse (or domestic partner or dependent) eligible for tuition remission?

Tuition remission for spouses, domestic partners, and dependents only applies to full-time equivalent employees (80-100%).

14.  What types of fees are not considered "the instructional fee portion of the bill" and thus not covered by tuition remission for spouses, domestic partners, and dependents?

Several examples of fees that are not considered "the instructional fee portion of the bill" are: the campus life fee, the ITIE (technology) fee, and the general fee.  However, these are just examples; there may be other fees that are not considered "the instructional fee portion of the bill."

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15.  Do the changes to Rule 30-13-07 impact retirees?

Under Revised Rule 30-13-07, Section A 3, "Retired employees continue to be eligible for the same tuition remission benefits for which they were eligible before retirement."  This refers to the tuition remission benefits for the retiree him/herself.

Under revised Rule 13-107, Section B 1 d, spouses, domestic partners, and unmarried dependents of former employees who retired from the university are eligible for full tuition remission of the instructional fee portion of their bill.

The tuition remission benefit for spouses, domestic partners, and unmarried dependents of retirees continues under revised Rule 30-13-07; however, the limitations on the benefit (Section C) and the loss of tuition remission benefits (Section D) under revised Rule 30-13-07 do apply.  The benefit for spouses, domestic partners and unmarried dependents of retirees will be administered according to the revised rule.

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16. The rule states that remission is only available for graded courses.  What is a graded course?

A graded course is one that results in a grade mark on your transcript.  This includes "W," "I," and "NG."  For the complete list of undergraduate and graduate grade marks, consult the Registrar's Office Web site at www.uce.edu/registrar/grading_scale.html.  Effective September 1, 2008, tuition remission is available for all graded courses except audited courses ("T" or "F" grade).

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17.  What is meant by out-of-state for tuition purposes?

In-state tuition is a benefit provided by the State of Ohio to individuals qualifying for classification as "Ohio residents for tuition purposes."  Those not qualifying as Ohio residents are considered "out-of-state for tuition purposes."  Consult the Ohio residency eligibility information posted to the Registrar's Office Web site.  Enter the site at: http://www.uc.edu/registrar/.  Click "Residency and Reciprocity" in the navigation menu to the left.  Then click "Regulations for Ohio Residency for Tuition Purposes" and/or "Frequently Asked Questions Regarding Ohio Residency for Tuition Purposes."

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18.  How do I know if I or my dependent is eligible for the College of Business Metropolitan Rate?  If eligible, do I pay both the metropolitan rate surcharge and the $10 per credit hour fee for out-of-state for tuition purposes?

Students who are residents of certain counties in Kentucky and Indiana and who are admitted to undergraduate degree programs in the College of Business are eligible for the College of Business Metropolitan Rate.  For details, visit: http://www.uc.edu/registrar/cob_metro_rate.html.

Tuition remission will cover the equivalent of in-state tuition. Students are responsible for payment of the metropolitan rate surcharge, currently $10 per credit hour, but will not pay the $10 per credit hour fee for out-of-state for tuition purposes.

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19.  How do I know if I'm in an academic program covered by a reciprocity agreement with my resident state?

Consult the Kentucky Reciprocity information posted to the Registrar's Office Web site.  Enter the site at: http://www.uc.edu/registrar/.  Click "Residency and Reciprocity" in the navigation menu to the left.  Then click "Kentucky Reciprocity (for selected counties)."

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20. If I am considered ou-of-state for tuition purposes and my academic program is not covered by a reciprocity agreement with my residence state, what is the fee I will now have to pay and how will it be charged?  Is there any cap on this?

The fee for the 2008-2009 academic year is $10 per credit hour; this fee will be reflected on your bill.  The fee will be reviewed each year by the Office of the Controller and the VP of Finance.

There is a cap of $120 per term on this fee for undergraduate level or professional courses, and $100 per term on this fee for graduate level courses. 

For example, if someone were to take 18 undergraduate credit hours in a term, this fee would only be $120 for that term.  However, over load hours (>18) are charged per credit hour, so if you took 21 hours as an undergraduate you would be charged $120 plus $30 ($10 x 3 hours of over load).

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21.  I believe I now qualify as a resident of Ohio, but I am still considered out-of-state for tuition purposes.  What can I do so that I am no longer subject to the per credit hour fee for out-of-state for tuition purposes?

Consult the Ohio residency eligibility information posted to the Registrar's Office Web site.  Enter the site at: http://www.uc.edu/registrar/.  Click "Residency and Reciprocity" in the navigation menu to the left.  Download the appropriate residency application form from the site.  Submit a completed form and all requested supporting documentation to the Registrar's Office, as instructed and by the established deadline.  The Registrar's Office will review your residency application and supporting documents to determine whether or not you are eligible for Ohio residency for tuition purposes under State of Ohio and Ohio Board of Regents regulations.

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22.  What is the definition of "attempted hours"?

"Attempted hours" are the credit hours for any class in which a student enrolled yet did not "drop" (i.e. cancel enrollment without grade liability) by the established deadline for that term.  Note:  "withdrawing" from a class carries a grade liability (i.e. the "W" grade), and so withdrawn hours are included in the count of attempted hours.

Students who attempted credit hours that were not paid for through tuition remission must visit the One Stop Student Services Center (University Pavilion, 2nd Floor) to request a review of the funding for their attempted credit hours.  That review may result (not guaranteed) in an adjustment of the number of tuition remission credit hours remaining to the student.  It is the student's responsibility to initiate this review through the One Stop Student Services Center. 

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23.  Can a dependent, spouse, or domestic partner who has reached the 216 limit, but has accumulated attempted credit hours that were not paid for through tuition remission (i.e. high school honors program, credits paid for out-of-pocket), petition to have those credits excluded from the 216 attempted credit hour total for undergraduate level courses?

Yes.  All credit hours for which a grade was received will be included in the attempted credit hours total.  However, a student who attempted credit hours that were not paid for through tuition remission must visit the One Stop Student Services Center (University Pavilion, 2nd Floor) to request a review of the funding for their attempted credit hours.  That review may result (not guaranteed) in an adjustment of the number of tuition remission credit hours remaining to the student.  It is the student's responsibility to initiate this review through the One Stop Student Services Center.

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24.  Does the 216 credit hour limit on attempted credit hours at tech undergraduate level apply to employees?

No, it applies to spouses, domestic partners, and dependents.

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25.  Does the 216 credit hour limit on attempted credit hours at the undergraduate level apply to each spouse, domestic partner, and dependent?

Yes, each spouse, domestic partner, and qualifying dependent has his or her own 216 undergraduate credit hour limit.

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26.  Does the counter for the 216 credit hour limit on attempted credit hours at the undergraduate level for spouses, domestic partners, and dependents begin on September 1, 2008 or is it retroactive?

It is retroactive.  Any attempted credit hours accumulated prior to September 1, 2008, and which were paid for through tuition remission count toward the 216 credit hour limit.  This includes audit hours taken prior to September 1, 2008.

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27.  How will a dependent, spouse, or domestic partner know the number of attempted credit hours they have accumulated at the undergraduate level?

A tuition remission eligible dependent, spouse, or domestic partner can click on a link located on their bill screen to check their accumulated attempted credit hours, or can always inquire at the One Stop Student Services Center.  A student who attempted credit hours that were not paid for through tuition remission must visit the One Stop Student Services Center (University Pavilion, 2nd floor) to request a review of the funding for their attempted credit hours.  That review may result (not guaranteed) in an adjustment of the number of tuition remission credit hours remaining to the student.  It is the student's responsibility to initiate this review through the One Stop Student Services Center.

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28.  If a dependent, spouse, or domestic partner has already exceeded the 216 credit hour limit on attempted credit hours at the undergraduate level as of September 1, 2008, is the employee penalized in any way for the coverage?

No, there is no retroactivity on tuition remission remitted prior to the effective date of the new rule, September 1, 2008, unless charges existed for repayment of unsatisfactory progress to date.

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29.  Can a spouse, domestic partner, or qualifying dependent who has reached the 216 attempted credit hour limit for undergraduate courses receive tuition remission for graduate level courses?  If so, is there a limit on the number of graduate level course credit hours?

Yes, a spouse, domestic partner, or tax eligible dependent can receive tuition remission for graduate level courses outside the limitations on the specific programs in the Colleges of Law, Medicine, and Pharmacy.  There is no limit on the number of graduate level credits.

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30.  The rule states that the tuition remission benefit may be suspended if the recipient fails to maintain satisfactory progress.  How will satisfactory progress be measured?

Beginning with autumn 2008, tuition remission will be measured to determine appropriate progress toward degree completion and reasonable use of remission benefits.  General guidelines are noted below and detailed information is available at: www.financialaid.uc.edu/academic_progressTR.html.

Undergraduate Student Standards

The standards of satisfactory progress for undergraduate degree or non-degree students have three components:

• After the first year of enrollment, a minimum university GPA of 2.0 must be maintained.
• The student may have no more than 18 undergraduate or graduate hours of non-satisfactory grades.
• Non-employees receiving tuition remission are limited to 216 undergraduate hours of tuition remission benefit.

Graduate Student Standards

The standards of satisfactory progress for graduate students in both degree and non-degree programs have two components:

• A minimum graduate GPA of 2.0 must be maintained.
• The student may have no more than 6 hours of non-satisfactory grades during their graduate studies.

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31.  When will satisfactory progress for purposes of the tuition remission benefit be evaluated?

Each term.

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32.  If the tuition remission benefit is suspended for one member of the family (i.e. a dependent of the employee), is it suspended for the employee or other eligible family members?

No, progress is measured individually.  Therefore, remission is only suspended for the individual failing to maintain satisfactory progress.

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33.  How will I know if this benefit is suspended due to failure to maintain satisfactory progress?

Since tuition remission is a benefit, ane email notification  will be sent by Human Resources to the student whose benefit is suspended.  The notification will also outline steps the student can take to restore their eligibility.

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34.  If the tuition remission benefit is suspended due to failure to maintain satisfactory progress, is there any recourse?

There is an appeals process that can be initiated through Human Resources.  Appeals should be limited to situations in which the student can show extraordinary circumstances that impact their academic performance.

Review "Tuition Remission Satisfactory Progress Reinstatement Procedures" at www.financialaid.uc.edu/academic_progressTR.html for more detailed information.

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35.  How is the benefit reestablished if suspended due to failure to maintain satisfactory progress? 

Failure to maintain progress is shown over multiple terms given the measures of the policy.  However, once suspended, eligibility for tuition remission can be once again re-established through one of the following options:

• Complete 12 credit hours (in a single term or over multiple terms) with a 2.0 GPA without the use of tuition remission OR
• Make up any deficient hours and/or bring up university GPA to a 2.0 without the use of tuition remission

The student would then notify Human Resources to request a review of the student's academic record.  Upon successful reinstatement of eligibility, the student's record will be reviewed each term, in addition to annually, to ensure standards are maintained. 

Review the "Tuition Remission Satisfactory Progress Reinstatement Procedures" at www.financialaid.uc.edu/academic_progressTR.html for more detailed information.

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36.  What are the age limits for dependent children who are full-time students?

For IRS purposes, to be a dependent, a "qualifying child" must be:

• under age 19 at the end of the year (December 31), OR
• under age 24 at the end of the year, and a full-time student during at least 5 months in the year, OR
• any age if permanently and totally disabled

An employee's child who has passed age 24 will (generally) no longer qualify as a dependent on the employee's tax return, but they may still receive UC tuition remission benefits if the employee can verify that s/he is still providing over 50% of the child's support.  This can continue without regard to the child's age, as long as the employee isn't covered under a UC plan with its own age limit (for example, AFSCME employees only get tuition remission until the child reaches age 25).

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37.  Can tuition remission be applied to external study?

Yes.  Effective autumn term 2008-2009, students eligible for tuition remission at UC can apply tuition remission to the instructional fee for external study, such as Study Abroad, the Academic Consortium (including Domestic Exchange) and the Financial Aid Consortium, if certain requirements are met.  Go to http://www.uc.edu/hr/documents/benefits/Tuition_Remission/TRExternalStudy.pdf for complete information.

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