1. What is Annual Enrollment?
Annual Enrollment is the time each year when all benefit eligible employee can enroll in benefit coverage or make changes to current benefit elections for the coming year.
2. What are the Annual Enrollment dates this year?
The Annual Enrollment dates are November 1 and 30, 2013.
3. Will I receive information at my home?
You will receive an Annual Enrollment Announcement letter. You will not receive printed Benefit Reference Guides or confirmation forms. You will be able to access information about UC’s benefits plans online at the Annual Enrollment website.
3. How will my benefits change for 2014?
Refer to your Annual Enrollment website to read about this year’s changes.
2014 employee contributions for medical and dental coverage can be found online.
Please review the materials carefully and go over them with your covered family members.
4. How do I enroll?
You will make your benefit selections online through Employee Self Service (ESS). You can complete your enrollment from a computer kiosk in the Human Resources Welcome Center (in University Hall), in any computer lab on campus, or from home with an internet connection.
5. What is the first step in the enrollment process?
The recommended first step is to review your CURRENT benefit elections by accessing your current CONFIRMATION FORM. You should also carefully review your covered dependents for each plan.
Follow these steps (after logging into ESS):
Reviewing your current elections will help you evaluate what changes you want to make for 2014, if any.
6. How do I know if I’ve completed my enrollment?
After you’ve made your selections online, you’ll want to review your elections. In order to do this, (from ESS) click on the REVIEW ENROLLMENT button. Once you are satisfied with your elections, click the SAVE button. To confirm your elections, access your Confirmation Statement.
CAREFULLY review your elections. You cannot make changes during the year unless you experience a qualified status change and notify the Human Resources Department within 31 days of the change. After you have accessed your Confirmation Statement and you are satisfied with your elections, click the LOG OFF button in the upper right corner of the screen. You can make changes in your enrollment decisions until November 30, 2013.
7. How do I add a dependent?
(NOTE: You must ADD your dependents to your UC Flex record BEFORE attempting to add them to your health insurance coverage.)
TO ADD NEW dependents (spouse, domestic partner, children) to your personal data:
TO CHANGE your current elections for Medical, Dental, LTD, Group Life or Personal Accident Insurance or to ENROLL in a benefit plan:
8. Where do I go for help?
Step-by-step instructions are available.
There are also Help buttons located throughout the ESS module.
If you have questions about your personal/benefits information contact HR at 513-556-6381. If you have difficulty logging in to ESS, contact the Help Desk at 513.556-HELP (4357).
9. What if I experience technical difficulties while trying to enroll?
The system is designed to handle our enrollment volume. However, systems may operate slowly during ‘peak times’. Expect higher volume on the first and last days of enrollment. Don’t wait until the last day!
11. I am a new employee (hired between November 1 and November 30, 2013). What do I do?
You will need to complete your new hire enrollment (for 2013 benefits) FIRST. After you’ve completed your 2013 new hire enrollment, you can complete the 2014 annual benefits enrollment. Contact Human Resources for assistance firstname.lastname@example.org or 513-556-6381.
12. I have a child who is 24 and is a full time student. I understand that I can cover him under my UC medical and dental plans. How do I go about doing this?
Refer to www.uc.edu/hr/benefits. At this site you will find all the information needed in order to add your eligible adult child to UC’s medical and dental plans.