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Human Resources Policies and Procedures Manual


The Human Resources Policies and Procedures Manual has been prepared to provide staff with policies and procedures necessary to their functions in carrying out the teaching, research, and service missions of the University. 

Generally, the contents of the Policies and Procedures Manual apply to non-union, non-faculty, staff members.
These employees may be in Classified or Unclassified service positions.

About this Manual
This manual does not create an expressed or implied contract of employment.  No one at the University can enter
into an employment contract unless authorized by the Board of Trustees, and unless the contract
has been reduced to writing and signed by an authorized administrator.  This manual has been prepared by Human
Resources to set forth the polices, procedures, benefits, and obligations that relate to employment at the University
of Cincinnati.  The information contained in this manual is necessarily brief and is subject to change.  It does not and cannot amend or modify any applicable provision of federal or state law or the rules of the University (available for your examination at the Office of the Secretary of the Board of Trustees on campus, or the Board of Trustees website). While every attempt has been made to insure that the information in this manual accurately describes the rules and policies of the university, if there is a discrepancy, the rules of the university shall prevail.

If there are questions that this manual does not answer, additional information is available upon request, from 
Labor Relations and Policy Development by calling (513) 556-6372 or via email.  This is a living document and will be revised on-line as new information is added.  The University retains the right to modify, amend, or supplement the information in this handbook.  If you are represented by an exclusive employee organization, the provisions of the union contract applicable to your position will apply when they differ from those described in this manual. 

Quick Links to Areas of Interest
*Glossary *Affirmative Action and Equal Opportunities*Benefits*Classification*Compensation  Conduct *Employment*Complaints and Grievances *Performance Evaluation*Records
Organization Development and Training *Time Off From Work 

 

Table of Contents

Area

Title

Glossary Glossary

Area 11

Affirmative Action and Equal Employment Opportunities

11-01

Affirmative Action & Equal Employment Opportunities

Area 12

Benefits

        12-01

Benefits for Part Time Employees

12-02

Definition of a Retiree

12-03

Benefits for Retirees and Dependents

12-04

Benefits Eligibility for Full Time Employees

12-05

Exit Process
Area 13 Classification

13-01

Job Classification and Reclassification

13-02

Appeal of Classification
Area 14 Compensation

14-01

Wage and Salary Policy Administration

14-02

Promotional and Probationary Increase

14-03

Overtime and Compensatory Time

14-04

On-Call Pay

14-05-A

Research Assistant

14-05-B

Business/Fiscal

14-05-C

Construction Management

14-05-I

Information Technology

14-06

Payment of Outstanding Wages Upon Employee's Death

14-07

Additional Pay

14-08

Temporary Working Level Pay Adjustment

14-09

Bilingual Pay Supplement

14-10

Hazardous Duty Pay Supplement

14-11

Call-Back Pay Supplement

14-12

Longevity Pay

14-13

Pay Equity Adjustments

14-14

Shift Differential

14-15

Reclassification

14-16

Movement from Unrepresented Unclassified to Unrepresented Classified Position

14-17

Movement from Unrepresented Classified to Unrepresented Unclassified Position

14-18

Emergency Closing
Area 15 Conduct

15-01

Conflict of Interest

15-02

Work Rules

15-03

Corrective Action Guideline

15-04

Summer Dress Code

15-05

Termination of Unrepresented Unclassified Employee

Area 16

Employment

16-01

Advertising

16-02

Application for Position Vacancies

16-03

Appointment Categories

16-04

Selection Position Vacancies (Classified)

16-05

Selction Position Vacancies (Unclassified)

16-06

Reduction in Workforce (Unclassified)

16-07

Promotions, Demotions, & Transfer (Unclassified)

16-08

Outplacement Services (Unclassified)

16-09

Immigration Control and Reform Act

16-10

Nepotism

16-11

Collateral Employment

16-12

Student Worker Appointments

16-13

Postdoctoral Appointments

16-14

Rehiring Policy

16-15

Reduction in Workforce
Area 17 Complaints and Grievances

17-01

Grievance Procedure
Area 18 Performance Evaluation and Probation

18-01

Performance Evaluation Process Classified, Unrepresented Staff
Area 19 Records

19-01

Employee Records Information
Area 20 Organization Development and Training

20-01

Training and Employee Development
Area 21 Time Off From Work

21-01

Sick Leave Accrual and Use

21-02

Administrative Leave

21-03

Paid Release Time

21-04

Leave of Absence Due to Disability

21-05

Enrollment in Academic Courses During Working Hours

21-06

Political Activity

21-07

Holidays

21-08

Religous Holidays

21-09

Jury Duty, Subpoena To Court

21-10

Leave for Adoptive Parents

21-11

Leave for Childbirth, Childrearing, or Other Related Purposes

21-12

Leave of Absences Without Pay:  Eligibility, Duration, and Return from Leave

21-13

Flexible Leave Hours

21-14

Leave of Absence Without Pay:  Educational Leave

21-15

Sick Leave, Medical Leave and/or Reduction due to Disability for Maternity Reasons

21-16

Leave Without Pay for Family Medical Reasons

21-17

Leave for Reserve or National Guard Duty

21-18

Military Leave

21-19

Vacation

21-20

Medical Examination

21-21

Requirements for Medical Certification for Use of Sick Leave and/or Medical Leave

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PO Box 210039 · Cincinnati, OH 45221-0039 · (513)556-6381
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