Purpose

The Office of Human Resources provides this information to assist managers of those affected by a Reduction in Force.  We hope you find this information to be helpful as you work through the process with your staff member(s).

A Reduction in Work Force is a difficult time for everyone involved; managers, affected staff members and the rest of the department.  What you do as a manager will affect the way your staff members handle the situation.  Communication is key at every stage.  Prior to completing a Request for a Reduction in Force Form, please consult with the appropriate Human Resources Service Center Director by calling the Human Resources Service Center at (513) 556-6381. 

A Request for Reduction in Force may become necessary due to a lack of work, lack of funds or reorganization for greater efficiency, upon approval of the appropriate Vice President/Provost.  It is the practice of this University that employees are to be affected by a reduction in force only after examining other available alternatives. 

Reduction in Force Forms and Information

Forms and Information	Type of Document	Description
Reduction in Force Options Layoffs FTE Reductions Furloughs Salary Reductions	Word	This document lists university-approved human resources methods for addressing budget cuts.  These methods apply to unclassified/unrepresented employees, but some may be extended to classified and bargaining unit employees.
Reduction in Force process and Accountability Roles	PowerPoint	Please view these documents to familarize yourself with the Reduction in Force Process and Accountability Roles.
Reduction in Force Request Form	PDF	To Request a Reduction in Force, please complete this Form and submit through the approrpriate approval process.
Sample Employee Notification Letter	Word	This Sample Letter may be used to notify an employee who is affected by a Reduction In Force.  Prior to completing the letter, please consult with the appropriate Human Resources Service Center Director.
Guide for Having Reduction In Force Discussions	Word	It is never easy to tell employees that restructuring or budget cuts require elimination or layoff of positions in your organization.  This document will assist you with those discussions.