Compliance Education

Compliance Training

University Commitment:

As part of our commitment to a safe and welcoming environment, the University of Cincinnati has partnered with compliance training vendor LawRoom to provide Anti-Harassment and Discrimination Training, Title IX Training, Campus SaVE Act Training, FERPA and HIPAA training, and Data Security and Privacy Training on an on-going basis to all faculty, staff, and student workers.

University Non-Discrimination Policy:

The University of Cincinnati is committed to providing a positive educational and work environment that recognizes and respects the rights and dignity of all students, faculty, and staff. Harassment of any form undermines this important commitment and is neither appropriate nor acceptable within the university community. 

University of Cincinnati Non-Discrimination Policy

 

General Information

New and existing university employees (facutly, adjuncts, staff, targeted student workers) who are assigned required compliance training will recieve an automated email with directions on how to access their assigned courses from the LawRoom web site. 

  • The Email will be From: University of Cincinnati "uclearning@uc.edu"
    • If you received notification of compliance training prior to 4/23/18 the email will be from donotreply@lawroom.com. 
  • Subject: University of Cincinnati Compliance Education
  • Link to Log-In: You can login via SuccessFactors. Select the Learning tab to access Your Learning Portal and your assigned content. 
  • Browsers: Mozilla Firefox is the reccomended browser for SuccessFactors Learning.
    • Make sure to disable pop-ups in your browser

If you need help logging in, please refer to this Detailed Job Aid for assistance. 

 

Accessibility Information

From EverFi - August 2017

EVERFI is deeply committed to ensuring that all employees are able to access and experience our digital learning courses. Our courses currently include important accessibility features, including full transcripts and closed captioning for audio and video. In addition, we are making a significant investment to ensure that our learning platforms meet the accessibility standards set forth by Section 508 of the Rehabilitation Act and Web Content Accessibility Guidelines (WCAG) 2.0 level AA of the World Wide Web Consortium (W3C) by 2018. EVERFI is also investing internal training, development, and verification processes to ensure that we maintain these compliance levels.

To enable accessibility features in the EverFi courses - Once the course is loaded from SuccessFactors Learning: You can turn on the additional accessibility features by selecting the option on the lower left-hand corner of the window (as seen in the image on the right). 

EverFi Accessibility Access Image

Course Information

*Select which employee group you fall under for the list of required courses you will need to complete

300: Intersections: Supervisor Anti-Harassment (120 Minutes - Supervisor Only)

Intersections invites supervisors to consider the nature of harassment and discrimination. Filled with engaging interactive exercises, it covers all aspects of a supervisor’s role in promoting a harassment and discrimination free workplace as well as their responsibility to students under Title IX and the Campus SaVE Act. Intersections helps supervisors understand the law; recognize harassment, discrimination, and gender-based violence; and respond to misconduct appropriately. It provides them with practical tips on creating a safe, inclusive environment for learning and work, including safe and positive options for bystander intervention, advice on using inclusive language in the workplace, and information on microaggressions. LawRoom’s expert team of instructional designers and legal editors have developed “Intersections” to provide users with a flexible user-directed learning experience, driven by narratives and immersive interactions, that engages users with realistic situations and tasks.

405: Checkpoint: Data Security and Privacy (30 Minutes - All Staff and Faculty)

This course raises awareness to the importance of keeping private data secure. This course also provides steps that employees can take to help maintain the security and confidentiality of private information over the UC network.

402: HIPAA Privacy & Security (60 Minutes - Required Only for Target Areas)

This course focuses on HIPAA's Privacy Rule and Security Rule. It includes coverage of the 2009 amendments to HIPAA under the Health Information Technology for Economic and Clinical Health (HITECH) Act which also includes the new breach notification regulations. Covering basic HIPAA definitions, rules and requirements, as well as HIPAA-mandated content, employees will gain an awareness to identify, avoid, prevent, and respond to security and privacy breaches.

406: EDU: FERPA (AJ-A) (30 Minutes - Required Only for Target Areas)

This course provides an overview of the Family Educational Rights and Privacy Act (FERPA). After covering what is and isn't an education record, the course explains the confidentiality rule and its exceptions, along with students' right of access. It also includes practical tips and links to laws and other resources.

 

101: Intersections: Preventing Discrimination and Harassment (120 Minutes - All Staff and Faculty)

Intersections invites non-supervisor employees to consider the nature of harassment and discrimination. Filled with engaging interactive exercises, it covers all aspects of promoting a harassment free workplace as well as their responsibility to students under Title IX and the Campus SaVE Act. Intersections helps employees recognize harassment and gender-based violence, and provides them with practical tips on creating a safe, inclusive environment for learning and work. Intersections also includes safe and positive options for bystander intervention, inclusive language for the workplace, and the nature of microaggressions.

405: Checkpoint: Data Security and Privacy (30 Minutes - All Staff and Faculty)

This course raises awareness to the importance of keeping private data secure. This course also provides steps that employees can take to help maintain the security and confidentiality of private information over the UC network.

402: HIPAA Privacy & Security (60 Minutes - Required Only for Target Areas)

This course focuses on HIPAA's Privacy Rule and Security Rule. It includes coverage of the 2009 amendments to HIPAA under the Health Information Technology for Economic and Clinical Health (HITECH) Act which also includes the new breach notification regulations. Covering basic HIPAA definitions, rules and requirements, as well as HIPAA-mandated content, employees will gain an awareness to identify, avoid, prevent, and respond to security and privacy breaches.

406: EDU: FERPA (AJ-A) (30 Minutes - Required Only for Target Areas)

This course provides an overview of the Family Educational Rights and Privacy Act (FERPA). After covering what is and isn't an education record, the course explains the confidentiality rule and its exceptions, along with students' right of access. It also includes practical tips and links to laws and other resources.

 

101: Intersections: Preventing Discrimination and Harassment (120 Minutes)

Intersections invites non-supervisor employees to consider the nature of harassment and discrimination. Filled with engaging interactive exercises, it covers all aspects of promoting a harassment free workplace as well as their responsibility to students under Title IX and the Campus SaVE Act. Intersections helps employees recognize harassment and gender-based violence, and provides them with practical tips on creating a safe, inclusive environment for learning and work. Intersections also includes safe and positive options for bystander intervention, inclusive language for the workplace, and the nature of microaggressions.

405: Checkpoint: Data Security and Privacy (30 Minutes - All Staff and Faculty)

This course raises awareness to the importance of keeping private data secure. This course also provides steps that employees can take to help maintain the security and confidentiality of private information over the UC network.

402: HIPAA Privacy & Security (60 Minutes - Required Only for Target Areas)

This course focuses on HIPAA's Privacy Rule and Security Rule. It includes coverage of the 2009 amendments to HIPAA under the Health Information Technology for Economic and Clinical Health (HITECH) Act which also includes the new breach notification regulations. Covering basic HIPAA definitions, rules and requirements, as well as HIPAA-mandated content, employees will gain an awareness to identify, avoid, prevent, and respond to security and privacy breaches.

406: EDU: FERPA (AJ-A) (30 Minutes - Required for all Student Employees)

This course provides an overview of the Family Educational Rights and Privacy Act (FERPA). After covering what is and isn't an education record, the course explains the confidentiality rule and its exceptions, along with students' right of access. It also includes practical tips and links to laws and other resources.

 

EDU: Red Flags of Identity Theft (30 Minutes)

Electronically-stored information and online transactions increase the risk, number, and costs of identity thefts, which affect millions of individuals and cost billions of dollars each year.

Most often, identity thieves seek out confidential financial information to steal. As a result, federal law requires institutions to adopt policies and train employees on preventing identity theft if they extend credit (including Perkins Loans), administer credit or multi-transactional accounts, or obtain information from (or provide it to) consumer reporting agencies.

This course is designed to help employees at colleges and universities detect, prevent, and mitigate identity theft related to financial accounts. It covers the "Identity Theft Red Flags" and materials mandated by the Fair and Accurate Credit Transactions Act (FACT Act), the Fair Credit Reporting Act (FCRA), and regulations of the Federal Trade Commission (FTC). It includes real-world cases and interactive exercises to engage employees and give them the skills necessary to protect your institution.

Targeted areas identified in the FACTA Red Flag UC Policy are required to take this course upon hire. 

EDU: Accommodating Disabilities (30 Minutes)

This course provides an overview of disability discrimination laws and helps supervisors navigate the process of accommodating qualified applicants and employees with disabilities. In addition to explaining an employer's legal obligations, supervisors learn how to identify protected individuals, engage in the interactive process, recognize common problem areas, and valuable skills for accommodating individuals with disabilities.

Using real case reviews, case studies of real-world situations, and role playing, supervisors will be better prepared to recognize protected individuals, respond to requests for accommodation, engage in the interactive process, and avoid common mistakes.

This course also provides information on UC's Disability Grievance Procedure

 

Compliance Training Target Areas Table

*Targeted workers refers to employees who are entities covered by certian UC or federal policy/procedure. Please see the HR representative of your unit for questions about your status.

Issues and Concerns

  • Technical Issues:  If you experience any technical difficulties with the courses, please contact the LawRoom HelpDesk at 800-652-9546 or email admin@LawRoom.com.  Please note that the courses require Flash Player to run. 
  • Issues with SuccessFactors Learning: Please contact the Staff Success Center at uclearning@uc.edu
  • Training Assignments: If you have any questions about training assignments, please contact hrlearning@ucmail.uc.edu.
  • Matters of Harassment or Discrimination: Questions or concerns regarding a matter of harassment or discrimination should be directed to oeohelp@uc.edu.
  • Matters of Data Security and/or Privacy:  Questions or concerns regarding a matter of data security and/or privacy should be directed to infosec@uc.edu.

 

Frequently Asked Questions

*Select a question from the list to reveal the answer below

A: The due dates are set up automatically for 30 days from the start date. If you need to extend the due date first speak with your supervisor to inform them of the delay, then contact HRLearning@uc.edu to request an extension.

 

A: The email for compliance training will be sent to all new staff, faculty (including adjuncts) and student workers after the new hire is fully processed in our system. 

Be advised that the initial email will go to your default UC email account (your 6+2). Please check your junk folder and any other outlook folders from an email from donotreply@lawroom.com. 

If you believe you have recieved training in error, or did not recieve your notification email, please contact HRLearning@uc.edu.

 

A: Each course is 30 minutes to 2 hours in length (noted in the course descriptions above). For ease of use, most of the courses have a "start-stop-continue" function so you can leave off where you were and pick back up at the same spot at a later time.