The Manager's Toolkit is designed to help managers effectively handle their HR responsibilities by providing critical information, forms and tools.

Jump To

• Background Checks
• Employee Relations
• E-Verify
• Faculty & Student Worker New Hires
• Glossary of Terms
• Leaves of Absence
• Outside Activity Report (OAR)
• Personal & Professional Development
• Policies & Legal
• Recruiting, Hiring & Onboarding of New Hires
• Resources for Job Seekers
• Separation
• Total Compensation
• UC Organizations
• Work-Related Injuries and Workers' Compensation

Background Checks

• Background Check FAQs
  
• Background Check Procedures 
• Background Check Process - Quick Review
• Background Check Guidelines
  
• Commonly Known Delays - Background Check
  
• Criteria - Processing Requests for Criminal History Checks
  
• Sample Letters - Pre and Adverse Action 

Employee Recognition

• Staff Employee Recognition
• Financial Policy 3.3.1 - Employee Rewards and Bonuses

Employee Relations

• Employee Assistance Plan (EAP)
  
• The Work Number (Employment-Income Verification)

E-Verify

• Federal E-Verify System

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Faculty & Student Worker New Hires

• Employee Authorization to Work Process 
• Hiring:
  • Hire Code Reasons
  • Managing the Student Requisition and Hire Form
  • OEO Hiring Procedures and Guidelines
  • Term Adjunct Hiring Procedure
    
  • Term Adjunct Hiring Process
• International Employees
  
• New Hire Documents Checklist - Faculty/Student (electronic form)
  
• New Hire Documents Checklist Instructions
  
• Onboarding Frequently Asked Questions
  
• Payroll Forms (to be used for employee's information and retention. Direct deposits and tax forms should be submitted online using ESS)
  
• Required Forms (for employee to download and bring on first days of employment)
  
  • Faculty
    
  • Students
    
• Position Description:
  • ADA Position Description Training Manual
    • Essential Function Analysis Tool (Word)
  • Establishing a User Account
  • Position Description Business Rules
    
  • Position Description Training Create/Modify Faculty
  • Position Description Training Refill Faculty
  • Position Description Workflow
    • BGE Create New Faculty Workflow
    • BGE Refill Faculty Workflow
• Student Employees
  • Student Worker Handbook

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Leaves of Absence

• Family and Medical Leave Act (FMLA)
  
• FAQs:
  
  • Family and Medical Leave (FMLA)
    
  • Leave of Absence / General Questions
    
• Forms and Template Letters 
  • Certification of Healthcare Provider Form
    
  • Designation Notice (FMLA) WH-382
    
  • Employee Rights and Responsibilities
  • FMLA - Medical Template Letter
    
  • FMLA - Non-Medical Template Letter
    
  • LOA Key Process Questions Document
    
  • LOA Key Time Periods Matrix
    
  • Provisional Designation Form 
• Leaves of Absence

Outside Activity Report

• OAR - Submit Online
  
• Outside Activity Report (OAR) of Collateral Employment Instructions
  
• OAR User Manual Training Presentation
  

Personal & Professional Development

• Communiversity
  
• Custom Guide- Microsoft Office and Windows Training
  
• Environmental Health & Safety
  
• Health Sciences Library 
• IMPACT Solutions Skill Builders
• Office of Equal Opportunity Training
  
• Student Career Development
  
• Training Opportunities & Resource
  
• UC Flex Training

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Policies & Legal

• Equal Employment Opportunity
  • ADA and Position Description Training Manual
    • Essential Function Analysis Tool (Word)
  • Position Description Templates and Examples
  • Recruitment and Search Guide
• Financial Policies
  
• Human Resources Policies and Procedures
  
• Rules of the University (Board Rules)
  
• Satisfactory Academic Progress for UC Tuition Remission
  
• UC Policies and Procedures

Recruiting, Hiring, & Onboarding
of New Hires

• Applicant E-mails
  
• Applicant Referral Process:
  
  • AFSCME
    
  • Civil Service Unrepresented
    
  • IUOE
    
  • Recruitment Process for Unclassified
    
  • SEIU/1199
    
• Applicant Workflow Status Guide
• Broadband Categories and Responsibilities
• Declaration of Material Assistance (DMA) Important Notice
  
• Dependent Verification Process - New Hires and Newly Eligible
  
• EO Coordinators
  
• Form I-9
  • Remote I-9 Process
• Hiring:
  • Hire Code Reasons
  • Managing the Student Requisition and Hire Form Process
  • OEO Hiring Procedures and Guidelines
• International Employees
  
• Interview Letters:
  
  • Sample Interview Confirmation Letter
    
  • Sample Rejection Letter - No Interview
    
  • Sample Rejection Letter - After Interview
    
• Interview Tools
  
• New Hire Documents Checklist - Staff
  
• Offer Letter Templates
  
• Ohio Ethics Law and Related Statutes Acknowledgment
  
• Ohio Ethics Law and Related Statutes Acknowledgment Outline
  
• On-boarding Checklist
  
• Onboarding Frequently Asked Questions
  
• Onboarding Glossary of Terms
  
• Orientation - New Staff:
  
  • 2012: Bi-weekly Employees Orientation Scheduling Deadlines
    
  • 2012: Monthly Employees Orientation Scheduling Deadlines
    
• Orientation - Inclement Weather/Emergency Closing 
• Payroll Schedules
  
• PeopleAdmin
• PeopleAdmin Frequenty Asked Questions
• PeopleAdmin Post Hire Details Complete
• PeopleAdmin User Training Schedule
  
• Permanent Residency Guidelines 
• Position Description:
  • ADA Position Description Training Manual
    • Essential Function Analysis Tool (Word)
  • Establishing a User Account
  • PeopleAdmin Position Description Changes
  • Position Description Business Rules
  • Position Description Training Create New Staff
  • Position Description Training Modify/Reclass Incumbent
  • Position Description Training Modify/Reclass Staff
  • Position Description Training Refill Staff
  • Position Description Workflow
    • BGE Create New Staff Workflow
    • BGE Refill Staff Workflow
• Recruitment Advertisement Guidelines
  
• Recruitment Advertising Schedule (2012)  
  
• Remote I-9 Process

Resources for Job Seekers

• About Uptown Area
  
• About Cincinnati
  
• Directions to UC
  
• Relocating to Cincinnati
  
• UC Virtual Tour
  

Separation

• Exit Interview Required for all Employees
  
  • Exit Interview Survey
    
• Frequently Asked Questions
  
• Letter Templates for the Employee:
  
  • Resignation Letter
    
  • Retirement Letter
    
• Letter Templates for the Manager:
  
  • Acknowledgement of Resignation Letter
    
  • Acknowledgement of Retirement Letter
    
  • Termination With Cause Letter
    
  • Termination Without Cause Letter
    
• Outplacement Services
• Reduction in Force
  
• Retiree Benefit Information
  
• Separation Code & Definition
  
• Separation To-Do List
  
• Separation Clearance Form
  

UC Organizations

• Academic, Administrative, and Professional Women (AAPW)
  
• UC Association of Administrators, Managers, and Professionals (UCAAMP) 
• UC Faculty Club
• Women's Initiatives Network (WIN)

Work-Related Injuries and Workers' Compensation Information

Environmental Health and Safety Advisory 12.2  outlines the work-related injury process and can be found on the University Health Services (UHS) website.  Refer to the UHS website for instructions and information.

If this is a medical emergency, however, call 911.  

If you need additional information on Workers' Compensation, contact UC Benefits at 513-556-6381.