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Human Resources

Staff Service Anniversary Recognition Program

The University of Cincinnati's Staff Service Anniversary Recognition Program is an important component of our overall recognition process.  We encourage managers to take an active part in expressing appreciation and gratitude for his/her employee's enduring commitment, dedication, and contributions to the ongoing success of UC’s mission and vision. 


The Service Anniversary Recognition Program is designed to recognize and express gratitude to staff members who have contributed many years of dedicated service to the University of Cincinnati.


Regular exempt and non-exempt employees with at least 5 years of eligible service to UC are qualified to participate in the program. Employees are eligible to select a gift beginning at the 5-year milestone and at 5-year intervals thereafter. Employees will also receive an appreciation lapel pin.

Service Award Process

Managers and Business Administrators Responsibilities
  • Manager notification emails are sent to the employee’s business administrator 5 to 7 days prior to staff anniversary dates. This email contains the employee’s name, anniversary date, and interactive links where managers have access to e-cards and online presentation training. These tools will allow managers to make the employee’s anniversary memorable.
  • Business Administrators will forward the notification emails to the employees’ manager or direct supervisor.
  • Managers may also access the interactive recognition tools via the following links:
  • Managers will receive an appreciation lapel pin to present to employees on their milestone anniversary date
  • Managers can also print the UC-branded certificate to present to their employees along with the lapel pin:

Employee Responsibilities
  • An email is sent from Engage2Excel to the employee on his/her anniversary providing details to select a gift online. Employees have the option to choose a UC branded or a regular gift.
  • If the employee does not select a gift, reminder emails are sent after 30, 60 and 75 days.
  • If the employee does not follow the instructions in the email and select a gift, a default gift will be sent to the employee.
Ecards Program

There are many opportunities to acknowledge others at work – from promotions, to birthdays, or just a thank you for a job well done. Our ecards program, administered by Engage2Excel, allows employees to customize and send ecards to coworkers, providing a fast and fun way to acknowledge others. Employees may access the ecards program via the following link: ecards


Q:  My gift was damaged; what do I do?
A:  Contact Engage2Excel Customer Service via phone or email (see below).

Q: How can I receive more specific details about a gift selection?
A: If you would like more specific details about your gift selection please contact Engage2Excel Customer Service.

Q: Can I change my gift selection after placing an order?
A: A gift can be exchanged or returned for full credit if returned in its original packaging, and in saleable condition.  A partial credit will be issued if returned without original packaging or in a non-saleable condition. 

Q: How do I return a gift that I received?
A: If you would like to return a gift you have received for any reason, simply call (800)370-7961 to speak with a Returns Expeditor who will explain the return process.

Any additional questions, concerns or issues with an ordered service gift should be directed to Ashley Warren our dedicated customer service representative via phone or email:

The Engage2Excel Company
Ashley Warren

Phone: (800) 370-7961
Fax: (704) 872-3652

All other recognition related questions should be directed to the HR Leadership Development department via phone or email:

Additional Recognition and Reward Resources

Managers can recognize and reward employees throughout the year in various ways, such as taking them to lunch, giving gifts or gift cards, etc.

Below are several suggestions of ways to recognition and reward employees using resources available at the university:

  • Purchase a gift card or a UC logo gift at the UC Bookstore
  • Purchase tickets to a UC athletic event
  • Purchase tickets to a CCM event
  • Purchase a massage or fitness program from Campus Recreation
  • Provide lunch at UC locations such as Kingsgate Caminetto or Mick and Mack's, etc.
  • Be creative!

UC Financial Policy

It is the responsibility of the manager and employee to know and follow the UC financial policies.  Refer to the University Financial Policy 3.3.1 and complete the form, Reporting Cash Equivalent and Taxable Non-Cash Rewards/Bonuses to Payroll, when appropriate.