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International Collaborations

Forming International Agreements

Any time a program or individual (acting in their official university capacity) seeks to form a collaboration with an international institution for the purpose of research, student and/or faculty exchange, degree articulation (such as a 2+2 or 2+3) or other scholarly purpose, an Institutional Collaboration Agreement and an accompanying Activity Agreement, Exchange Agreement, Transfer Agreement, or Articulation Agreement must be developed and approved by UC International or the International Admissions Office (IAO), the appropriate VP, and the Office of General Counsel.

UC International and/or the IAO must be notified in advance of any agreements being drafted, agreed upon, or signed. This will ensure consistency across agreements as well as guarantee that the established protocol is being followed. Failure to include UC International and/or IAO in the planning and development process will result in an agreement not meeting University approval.

Priorities to consider before drafting an agreement are:

  • The partnership aligns with university goals and resources
  • The appropriate leadership is in agreement with the terms (e.g., Department Head, Dean)
  • All financial aspects have been vetted (scholarships, tuition, fees)
  • Admissions requirements and process have been established

The Office of General Counsel has reviewed standard agreement types and has advised us regarding necessary general provision language each contract should contain. It is required that you use the following templates in lieu of drafting your own agreement or using the partner school’s template.



What are the different types of agreements?

Institutional Collaboration Agreements (ICA)


Template

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This is a general agreement between two institutions of higher education. Some institutions call them Memoranda of Understanding. This short document defines, in the broadest terms, that the institutions have mutual interests in promoting training, research, education and publication through joint activities. Because these are made at the institutional level (rather than the college, department or program level) there is only a need for one ICA per international institution.

Contacts: Mary Watkins, UC International
513-556-3004
UC Signatories: UC International
University Contracting Officer (Office of General Counsel)
Provost or President (when required by the other party)



Activity Agreement (AA)


Template

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This agreement form is used in relationships that do not involve a 2-way exchange – such as an academic term abroad, a partner institution sending students here for a term, a summer institute, a faculty exchange, etc.

Contacts: Mary Watkins, UC International
513-556-3004
UC Signatories: Appropriate college dean*
UC International
University Contracting Officer (Office of General Counsel)

*When the activity described pertains to a single college or department (this signature is not needed for university - wide activities).



Articulation Agreement (ArtA)


Template

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This type of agreement allows for participating international students to follow a predetermined set of courses at their home university and, upon successful completion, be eligible to enter UC at a predetermined academic level and complete their degree at UC. Because this agreement results in a degree from UC it requires close collaboration with the partner institution to map the curriculum for the articulation so that course equivalencies are identified and all course and distribution requirements can be met.

Contacts: Charles Schwartz, Associate Director, International Admissions
513-556-0007
UC Signatories: Appropriate college dean
UC International
University Contracting Officer (Office of General Counsel)



Exchange Agreement (EA)


UC International is currently assessing its existing partnerships and strategic plans for future exchange of UC students. For this reason, UC will be signing only a limited number of new student exchange agreements during 2013-2014.

Contact: Anne Sheridan Fugard, Executive Director, UC International Programs
513-556-2240



Transfer Agreement (TA)

Also referred to as “transfer agreements”, this type of agreement establishes a relationship between UC and a foreign institution that allows students from the foreign institution to transfer foreign course credit toward a UC degree. This agreement is more general in nature and does not require students to follow a predetermined set of courses at the foreign institution.

Contacts: Charles Schwartz, Associate Director, International Admissions
513-556-0007
UC Signatories: Appropriate college dean*
UC International
University Contracting Officer (Office of General Counsel)

*When the activity described pertains to a single college or department (this signature is not needed for university - wide activities).