The University of Cincinnati Clermont campus will be closed all day and all other campuses will be closed until 11AM Thursday 3/5/15 due to the inclement weather.  Classes are canceled, and all offices -- with the exception of those noted in the UC emergency closing policy (University Rule 30-16-01) -- will be closed.  

Students at the Academic Health Center should follow their college’s inclement weather plan.

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All Forms, Guides, & Handbooks

On this page you can find all of the forms, guides, and handbooks provided by UC International Services. If you are looking for Forms, Guides, & Handbooks specifically for F-1 & J-1 students, go to this page. If you are looking for Forms, Guides & Handbooks specifically for J-1 Scholars, go to this page. If you are looking for Forms, Guides & Handbooks specifically for UC Departments, go to this page. If you are looking for Foms, Guides & Handbooks for Permanent Residence, go to this page.

Forms, Guides & Handbooks

For Students & Scholars

PDF icon

Application for a Social Security Card (Form SS-5)
      The "Application For A Social Security Card" (Form SS-5) is the form to be completed if you have never had a
      number before or need a duplicate or corrected card.

* Authorization to Release Information (12.7 KB)
If you wish for us to release information to any other third party, you need to complete this release document, sign it and return it to UC International Services.
* Bank Account Form Letter (23.9 KB)
Form letter from UC International Services to help with opening a bank account in the U.S.
* Change of Address FAQs and Instructions (23.5 KB)
This guide would help you understand and meet the requirements of the Immigration and Nationality Act that requires any alien over the age of 14 who remains in the U.S. for more than 30 days to report his or her address to USCIS within (10) days of the change of address.
* Change of Status to J-1 Exchange Visitor (1.4 MB)
This guide has been prepared to help you understand what is necessary to change status and what the chances might be for your particular application.
* Directions to Social Security Office (59.1 KB)
Directions to the Social Security Office by metro or by car.
* Driver License Issuance Form (16.8 KB)
This form helps with the issuance of a driver's license from the Ohio Bureau of Motor Vehicles.
* E-Forms Instructions for Students, Scholars, and Specialty Workers (877.5 KB)
All requests for processing of F-1 student, J-1 exchange visitor or H-1B Specialty Worker benefits should be submitted to UC International Services using our iStart eforms.
* International Scholar Handbook (6.9 MB)
A Comprehensive Resource for International Employees on Employment Statuses (J-1, H-1B, TN, E-3, O-1, F-1 OPT, etc.) at the University of Cincinnati.
* International Student Handbook (7.5 MB)
Everything you need to know about being an international student at UC.
* Financial Certification Form (37.4 KB)
Use this form to certify that you have financial resources to complete all years of your desired degree.
* International Job Search (812.5 KB)
Information about obtaining a job in the US.
* International Student Employment Compliance Certification (7.5 KB)
Section 214.2(f)9(i) of the Immigration and Nationality Act stipulates that international students on F-1 status may work on campus, but the work must not exceed 20 hours a week while school is in session.
* Guide to the University libraries (1.8 MB)
Read this for more information on the University of Cincinnati libraries
PDF icon

IRS Form 843 Claim for Refund and Request for Abatement
      Use Form 843 only if your employer refuses to refund Social Security taxes withheld in error.

PDF icon

IRS Form 843 Instuctions
      Read these instructions carefully to properly complete IRS Form 843.

PDF icon

IRS Form 8316 Refund of Social Security Tax Erroneously Withheld on Wages Received by a Nonresident Alien
      If you are an F or J visa holder you need to complete IRS Form 8316 when filing IRS Form 843.

PDF icon

I-539 Form for Application to Extend / Change Nonimmigrant Status
      You should use this form if you are a nonimmigrant and wish to apply to U.S. Citizenship and Immigration
      Services (USCIS) for an extension of stay or a change to another nonimmigrant status.

PDF icon

I-539 Instructions for Application to Extend / Change Nonimmigrant Status
      Read these instructions carefully to properly complete Form I-539.

* Medical History & Immunization Records (603.7 KB)
Medical history & immunization record forms for students.
* Reduced Course Load due to Illness or Medical Condition (27.2 KB)
A student may be authorized to enroll in less than full-time coursework, or if necessary, in no classes at all, due to a temporary illness or a medical condition. This form is valid for one quarter only.
* Reinstatement Instructions and Application (194.4 KB)
Instructions and application for reinstatement to student status.
* Request for Severe Economic Hardship Employment Authorization (144.3 KB)
Use this form if you need to document a "severe" and "unforeseen" economic hardship.
* Room and Board Certification Affidavit (12.1 KB)
You must complete this form if you own or rent property.
* Guide to the University libraries (1.8 MB)
Read this for more information on the University of Cincinnati libraries
* OPT STEM Fields (331.4 KB)
Read this for more information on STEM fields that qualify for the 17 month extension

For UC Departments

* Commitment Statement
UC International Services Commitment Statement regarding employment petitions and Permanent Residence processes
* Actual Wage Determination Form (6.7 KB)
For identifying similarly-employed workers in your department and giving reasons for their variations in salary for H-1B applications.
* Checklist for Requesting Labor Certification for Teaching Positions
Use this checklist for requesting Labor Certification for Teaching Positions
* Checklist for Requesting Labor Certification for Non-Teaching Positions
Use this checklist for requesting Labor Certification for Non-Teaching Positions
* E-3 Information and Instructions (151.8 KB)
General information and instructions for E-3 employment petitions.
* E-3 Employment Status Request (10.9 KB)
Also includes the Actual Wage Determination Form for E-3 employment at UC.
* Export Controls Checklist (292.7 KB)
Use this checklist for export control issues for hiring International Workers
* Guidance for Completing the Export Control Checklist (98.6 KB)
Use this as a guide for completing the Export Controls Checklist for hiring International workers
* Foreign Visitor Supplement (244.5 KB)
Organizational units should complete this form and submit it with or attach it to any Personal Services Contract, Limited Services Engagement Form, Non-UC-Student Scholarship/Fellowship form or Royalty Payment form for which the payee is neither a US citizen nor a Lawful Permanent Resident (green-card holder).
* H-1B Sample Letter (27.5 KB)
Sample letter to send from UC departments to the Director of UC International Services when hiring H-1B employees.
* Part-Time H-1B Hourly Certification Form (79.0 KB)
Use this form as a compliance tool to certify the hours worked weekly for H-1B specialty workers who are working part-time (i.e. not 40 hours per week) and who are salaried (i.e. hours worked are not being tracked in Kronos).
* Admission Instructions for International Students
This manual explains the admission process for international students
* Admission Instructions for International Workers
This manual explains the admission process for international workers
* Guide to the University libraries (1.8 MB)
Read this for more information on the University of Cincinnati libraries
* Labor Certification Posting Notice (Non-Union/Non-Teaching Positions) (18.9 KB)
Notice of filing labor certification by the University of Cincinnati for non-union positions for permanent resident petitions.
* Labor Certification Posting Notice (Non-Union Teaching Positions) (19.2 KB)
Notice of filing labor certification by the University of Cincinnati for non-union teaching positions for permanent resident petitions.
* Labor Certification Posting Notice (Union Teaching Positions) (19.5 KB)
Notice of filing labor certification by the University of Cincinnati for union teaching positions for permanent resident petitions.
* Labor Condition Application Notice (20.0 KB)
Labor Condition Application (LCA) posting notice for H-1B specialty worker employment petition.
* Limited Services Engagement Form (161.8 KB)
Organizational units may submit this form with an A114 Request for Payment, for services rendered by an individual contractor.
* Prior Work Experience Sheet (10.3 KB)
Attach multiple copies of this form to provide information for more than one job / employer when submitting an H-1B specialty worker petition.
* Sample Recruitment Summary for Non-Teaching Positions (16.6 KB)
A letter detailing the recruitment process is required for all non-teaching positions. Use this sample as a guide to writing such a letter for permanent resident petitions.
* Sample Recruitment Summary for Teaching Positions (69.0 KB)
A letter detailing the recruitment process is required for all teaching positions. Use this sample as a guide to writing such a letter for permanent resident positions.

On this page you can find all of the forms, guides, and handbooks provided by UC International Services. If you are looking for Forms, Guides, & Handbooks specifically for F-1 & J-1 students, go to this page. If you are looking for Forms, Guides & Handbooks specifically for J-1 Scholars, go to this page. If you are looking for Forms, Guides & Handbooks specifically for UC Departments, go to this page. If you are looking for Foms, Guides & Handbooks for Permanent Residence, go to this page.

Forms, Guides & Handbooks

For Students & Scholars Expand

Application for a Social Security Card (Form SS-5)
Authorization to Release Information
Bank Account Form Letter
Change of Address FAQs and Instructions
Change of Status to J-1 Exchange Visitor
Directions to Social Security Office
Driver License Issuance Form
E-Forms Instructions for Students, Scholars, and Specialty Workers
Exchange Visitor Handbook
Financial Certification Form
International Job Search
International Student Employment Compliance Certification
Guide to the University libraries
IRS Form 843 Claim for Refund and Request for Abatement
IRS Form 843 Instuctions
IRS Form 8316 Refund of Social Security Tax Erroneously Withheld on Wages Received by a Nonresident Alien
I-140 Instructions
I-539 Form for Application to Extend / Change Nonimmigrant Status
I-539 Instructions for Application to Extend / Change Nonimmigrant Status
Medical History & Immunization Records
Permanent Residency Instructions
Reduced Course Load due to Illness or Medical Condition
Reinstatement Instructions and Application
Request for Severe Economic Hardship Employment Authorization
Room and Board Certification Affidavit
OPT STEM Fields

For Students & Scholars

Application for a Social Security Card (Form SS-5)

(The "Application For A Social Security Card" (Form SS-5) is the form to be completed if you have never had a number before or need a duplicate or corrected card)

Authorization to Release Information

(If you wish for us to release information to any other third party, you need to complete this release document, sign it and return it to UC International Services)

Bank Account Form Letter

(Form letter from UC International Services to help with opening a bank account in the U.S.)

Change of Address FAQs and Instructions

(This guide would help you understand and meet the requirements of the Immigration and Nationality Act that requires any alien over the age of 14 who remains in the U.S. for more than 30 days to report his or her address to USCIS within (10) days of the change of address)

Change of Status to J-1 Exchange Visitor

(This guide has been prepared to help you understand what is necessary to change status and what the chances might be for your particular application)

Directions to Social Security Office

(Directions to the Social Security Office by metro or by car)

Driver License Issuance Form

(This form helps with the issuance of a driver's license from the Ohio Bureau of Motor Vehicles)

E-Forms Instructions for Students, Scholars, and Specialty Workers

(All requests for processing of F-1 student, J-1 exchange visitor or H-1B Specialty Worker benefits should be submitted to UC International Services using our iStart eforms)

Exchange Visitor Handbook

(This handbook has been prepared to provide you with the information you will need to begin your program at UC and to explain those situations most frequently encountered by our J-1 exchange visitors)

Financial Certification Form

(Use this form to certify that you have financial resources to complete all years of your desired degree)

International Job Search

(Information about obtaining a job in the US)

International Student Employment Compliance Certification

(Section 214.2(f)9(i) of the Immigration and Nationality Act stipulates that international students on F-1 status may work on campus, but the work must not exceed 20 hours a week while school is in session)

Guide to the University libraries

(Read this for more information on the University of Cincinnati libraries)

IRS Form 843 Claim for Refund and Request for Abatement

(Use Form 843 only if your employer refuses to refund Social Security taxes withheld in error)

IRS Form 843 Instuctions

(Read these instructions carefully to properly complete IRS Form 843)

IRS Form 8316 Refund of Social Security Tax Erroneously Withheld on Wages Received by a Nonresident Alien

(If you are an F or J visa holder you need to complete IRS Form 8316 when filing IRS Form 843)

I-140 Instructions

(The I-140 petition is the University of Cincinnati’s request for an immigrant visa based upon the position for which labor certification was approved)

I-539 Form for Application to Extend / Change Nonimmigrant Status

(You should use this form if you are a nonimmigrant and wish to apply to U.S. Citizenship and Immigration 
      Services (USCIS) for an extension of stay or a change to another nonimmigrant status)

I-539 Instructions for Application to Extend / Change Nonimmigrant Status

(Read these instructions carefully to properly complete Form I-539)

Medical History & Immunization Records

(Medical history & immunization record forms for students)

Reduced Course Load due to Illness or Medical Condition

(A student may be authorized to enroll in less than full-time coursework, or if necessary, in no classes at all, due to a temporary illness or a medical condition. This form is valid for one quarter only)

Reinstatement Instructions and Application

(Instructions and application for reinstatement to student status)

Request for Severe Economic Hardship Employment Authorization

(Use this form if you need to document a "severe" and "unforeseen" economic hardship)

Room and Board Certification Affidavit

(You must complete this form if you own or rent property)

OPT STEM Fields

(Read this for more information on STEM fields that qualify for the 17 month extension)


For UC Departments

(UC International Services Commitment Statement regarding employment petitions and Permanent Residence processes)

(For identifying similarly-employed workers in your department and giving reasons for their variations in salary for H-1B applications)

(Use this checklist for requesting Labor Certification for Teaching Positions)

(Use this checklist for requesting Labor Certification for Non-Teaching Positions)

(General information and instructions for E-3 employment petitions)

(Also includes the Actual Wage Determination Form for E-3 employment at UC)

(Use this checklist for export control issues for hiring International Workers)

(Use this as a guide for completing the Export Controls Checklist for hiring International workers)

(Organizational units should complete this form and submit it with or attach it to any Personal Services Contract, Limited Services Engagement Form, Non-UC-Student Scholarship/Fellowship form or Royalty Payment form for which the payee is neither a US citizen nor a Lawful Permanent Resident (green-card holder).)

(Sample letter to send from UC departments to the Director of UC International Services when hiring H-1B employees)

(Use this form as a compliance tool to certify the hours worked weekly for H-1B specialty workers who are working part-time (i.e. not 40 hours per week) and who are salaried (i.e. hours worked are not being tracked in Kronos))

(This manual explains the admission process for international students)

(This manual explains the admission process for international workers)

(Read this for more information on the University of Cincinnati libraries)

(Notice of filing labor certification by the University of Cincinnati for non-union positions for permanent resident petitions)

(Notice of filing labor certification by the University of Cincinnati for non-union teaching positions for permanent resident petitions)

(Notice of filing labor certification by the University of Cincinnati for union teaching positions for permanent resident petitions)

(Labor Condition Application (LCA) posting notice for H-1B specialty worker employment petition)

(Organizational units may submit this form with an A114 Request for Payment, for services rendered by an individual contractor)

(Attach multiple copies of this form to provide information for more than one job / employer when submitting an H-1B specialty worker petition)

(A letter detailing the recruitment process is required for all non-teaching positions. Use this sample as a guide to writing such a letter for permanent resident petitions)

(A letter detailing the recruitment process is required for all teaching positions. Use this sample as a guide to writing such a letter for permanent resident positions)