International Agreement Templates

Before drafting an agreement, consider the following priorities:

  • The partnership aligns with university goals and resources
  • The appropriate leadership is in agreement with the terms (e.g., Department Head, Dean)
  • All financial aspects have been vetted (scholarships, tuition, fees)
  • Admissions requirements and process have been established

The Office of General Counsel has reviewed standard agreement types and has advised us regarding necessary general provision language each contract should contain. It is required that you use the following templates in lieu of drafting your own agreement or using the partner school’s template.

Below are descriptions of the five types of agreements, the contact information for that agreement, and/or a downloadable version of the template. Some of the templates are not available for download.

 

Institutional Collaboration Agreements (ICA)

This is a general agreement between two institutions of higher education. Some institutions call them Memoranda of Understanding. This short document defines, in the broadest terms, that the institutions have mutual interests in promoting training, research, education and publication through joint activities. Because these are made at the institutional level (rather than the college, department or program level) there is only a need for one ICA per international institution.


Who should I contact?

Mary Watkins, UC International, 513-556-3004

Who should sign the agreement?

  • UC International
  • University Contracting Officer (Office of General Counsel)
  • Provost or President (when required by the other party)

 

Activity Agreement (AA)

This agreement form is used in relationships that do not involve a 2-way exchange – such as an academic term abroad, a partner institution sending students here for a term, a summer institute, a faculty exchange, etc.


Who should I contact?

Mary Watkins, UC International, 513-556-3004

Who should sign the agreement?

  • Appropriate college dean*
  • UC International
  • University Contracting Officer (Office of General Counsel)

*When the activity described pertains to a single college or department (this signature is not needed for university-wide activities).

 

Articulation Agreement (ArtA)

This type of agreement allows for participating international students to follow a predetermined set of courses at their home university and, upon successful completion, be eligible to enter UC at a predetermined academic level and complete their degree at UC. Because this agreement results in a degree from UC, it requires close collaboration with the partner institution to map the curriculum for the articulation so that course equivalencies are identified and all course and distribution requirements can be met.


Who should I contact?

Charles Schwartz, Associate Director, International Admissions, 513-556-0007

Who should sign the agreement?

  • Appropriate College Dean
  • UC International
  • University Contracting Officer (Office of General Counsel)

 

Exchange Agreement (EA)

UC International is currently assessing its existing partnerships and strategic plans for future exchange of UC students. For this reason, student exchange agreements must be discussed with our office prior to drafting.


Who should I contact?

Anne Sheridan Fugard, Executive Director, UC International Programs, 513-556-2240

Who should sign the agreement?

  • Appropriate College Dean
  • UC International
  • University Contracting Officer (Office of General Counsel)

 

Transfer Agreement (TA)

This type of agreement establishes a relationship between UC and a foreign institution that allows students from the foreign institution to transfer foreign course credit toward a UC degree. This agreement is more general in nature and does not require students to follow a predetermined set of courses at the foreign institution.


Who should I contact?

Charles Schwartz, Associate Director, International Admissions, 513-556-0007

Who should sign the agreement?

  • Appropriate College Dean
  • UC International
  • University Contracting Officer (Office of General Counsel)