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Description of Process

Proposals follow the integrated decision-making paths outlined in accordance with University Rules. This narative is illustrated visually in the flowchart above.

All-University Governance Committees
  1. Unit, college, university-wide governance committee or other entity submits proposal through an IDM submission form
  2. Proposal is logged  by Director of Special Academic Projects, Provost Office
  3. Proposal reviewed by Sr. Vice Provost for Academic Planning and Sr. Associate Vice President for Administration and Finance and forwarded for consideration to either AC or BC as appropriate
AC and BC
  1. seek advice from Fiscal Coordinating Committee as necessary
  2. review and endorse proposal and forward to Provost, or
  3. return to originating body for additional information
Provost
  1. seeks advice from Academic Operations Committee (AOC) and Faculty Senate as necessary
  2. reviews, endorses, and makes decision,  or
  3. forwards to President for review and recommendation, or
  4. returns to AC or BC for further information
President
  1. seeks advice from the Cabinet and Executive Committee
  2. reviews, endorses and makes decision, or
  3. forwards to Board per University Rules, or
  4. returns to Provost for further information and clarification
Board of Trustees
  1. reviews and makes decisions, or
  2. returns to the President for further information and clarification


Example 1:  Faculty in the College of DAAP develop full proposal for a Ph.D. program in Architecture. The proposal is approved through the college governance structure and forwarded by the dean to Graduate Council for review.  Graduate Council vets the proposal with appropriate groups and submits it through the integrated decision-making form.  Given the academic nature of the proposal, it is sent to AC for review. AC shares the proposal with FCC and considers any feedback before endorsing and forwarding to the Provost who seeks advice as necessary. Provost considers input and either returns to AC for further information or forwards through the President to the Board of Trustees. (All new degree programs require UC Board and OBR approval).

Example 2:   In response to an audit finding and requests from several university offices, the Financial Policy Development Committee (FPDC) drafts a policy on university advances. FPDC vets the policy draft with appropriate groups and then submits the policy draft through the integrated decision-making form. Given the financial nature of the proposal, it is sent to BC for review. BC shares the policy draft with FCC and considers any feedback before endorsing and forwarding to the Provost who seeks advice as necessary. Provost considers input and either returns to BC for further information or forwards with endorsement to the President for consideration.  President may approve and charge policy owner to implement or return to the Provost for further information or clarification.  (Such a policy does not require Board approval.)