Performance Based Budgeting
IR's Role in Performance Based Budgeting
The Office of Institutional Research provides data sets, reports, and analysis that support the Performance Based Budget (PBB) process. IR staff follow overall leadership of PBB by the Senior Vice Provost for Academic Finance & Administrative Affairs. IR staff routinely work with business administrators and others from UC’s colleges regarding data related to PBB.
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Instructional Activity Reports
These reports show student credit hours from inter college enrollments. “Inter college” refers to main campus students taking courses offered by colleges other than their major college. When that type of enrollment occurs, there are PBB transfer payments between the colleges. The major college makes transfer (out) payments in such cases and the course college receives transfer (in) payments.
The data in these reports are as of standard enrollment census dates: the 16th day for fall and spring semesters and the end of term for the overall summer semester. These census point reports are used to set the PBB transfer in and out budgets for the following fiscal year. Student credit hour sums by college and level are multiplied by the transfer price for the new fiscal year, resulting in budget amounts for the year.
Inter-Campus Student Credit Hour Activity
These reports show student credit hours from inter campus enrollments. “Inter campus” refers to students taking courses offered by a UC campus other than the campus of their major college. Inter campus enrollments require special processing because the Blue Ash and Clermont campuses are not part of the PBB model. The initial attribution of tuition revenue is to the campus and college of the student’s major. UC policy is to transfer tuition revenue from the major campus/college to the course campus/college in the instance of inter campus enrollments. The inter campus tuition transfer process calculates net transfer amounts based on students’ attempted credit hours, course campus, and campus instructional fee rates. Data in these reports show the student credit hours generated by inter campus enrollment.
The data in the reports are as of standard enrollment census dates: the 16th day for fall and spring semesters and the end of term for the overall summer semester. These are also the dates on which the inter campus tuition transfer process is run to calculate net tuition revenue transfer amounts. These credit hour reports include summaries broken out by attributes of students’ major and of the courses.
Indirect Cost Distribution Metrics
This report shows data on student enrollment, employee count, and building square footage that are used in determining PBB indirect cost allocations. “Indirect cost” means expenses that are not recorded in the UC finance system with a college cost center. In budget and actual reports, all costs (direct and indirect) are attributed a college. The data in these reports are used in a rational process for allocating indirect costs. For example, most building operations and maintenance costs are indirect; they are allocated according to each college’s percentage of total square footage in campus buildings.
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