Over the next two years, the University of Cincinnati will undertake a $46 million project to bring its student information system (SIS) up-to-date. The university’s current homegrown system, UniverSIS, has served the university well over the years, but it is now time to replace it for several reasons:
- UniverSIS is based on mainframe applications that are no longer easily supported.
- The current system requires nightly updates, making it unavailable from Midnight to 6 a.m. every day.
- The system does not provide the kind of end-user environment that students expect.
UC objectives supported by a new student information system
- It will support the mission of the university and our ability to achieve Third Century strategic plan goals.
- It will directly support students, from applicants to alumni.
- It will be the primary student data relationship tool for faculty, students, and staff.
- It will support the university in achieving its goal of Association of American Universities (AAU) status.
Project Outcomes and Quick Facts Expand
Student Information System Replacement Project Overview
Key project outcomes
- To increase the functionality of the student information system and improving business processes in support of student, faculty and administrative staff user needs.
- To provide more convenient, intuitive and accessible web-based utilities for students, faculty and administrative staff.
- To improve responsiveness to student needs by streamlining business processes, enhancing student access, and providing additional student support functionality to the faculty, the colleges and the administrative offices.
- To leverage delivered software solutions and adopting industry-standard “best practices” for effective, efficient use of the delivered system rather than creating local modifications and customizations.
- To promote teamwork and cooperation between and within the project teams and with student, faculty and administrative partners.
- To phase out existing campus, college and administrative unit “shadow” data systems and utilities made redundant by the new student information system.
- To implement the system based on data governance for privacy, confidentiality and compliance that complements existing security standards and control frameworks.
- To communicate strategically throughout the implementation with timely and pertinent information to keep students, faculty and staff informed and engaged.
- To employ training and change-leadership strategies to facilitate an effective transition.
- 43,000+ University of Cincinnati students will use the new system to access their records.
- The university has chosen PeopleSoft Campus Solutions to be the primary software. PeopleSoft applications are used by more than 900 institutions of higher education.
- A dedicated project team of over 40 UC staff, along with a group of experienced consultants, will implement the software working out of a project workspace at the Victory Parkway Campus. The space was specifically designed to facilitate a collaborative working environment that is necessary to the success of the project.
- Prospective students for the incoming class of Fall, 2016 will be the first to use the new system.
- The first modules are scheduled to go live in May, 2015, the final module, financial aid, is scheduled to become available in January 2016.