eRPT Frequently Asked Questions (FAQs)
Special thanks to Sarah Cummins-Sebree from UCBA for drafting the below!
How do I get access to my eRPT dossier?
You should notify your college administrator (refer to the Contact Listing) when you plan to submit a request for reappointment, promotion and/or tenure in order to have your dossier activated.
How do I login to the eRPT system?
Candidates can access the system online at http://webcentral.uc.edu/eRPT using their 6+2 and Central Login Credentials. The system is accessible from both Macs and PCs and common web browsers (Internet Explorer, Firefox, Safari, and Chrome).
My candidate information (SAP/HR info) isn't correct. How can I get it updated?
Forward the correct information to your college administrator (refer to the Contact Listing) for updating.
Who can see my eRPT dossier?
Anyone who is a part of the eRPT process for your review, including:
- Unit Head
- Department RPT Committee
- College RPT Committee
- College Dean
- College Administrator
The Dean, Department, and College RPT Committees will not be able to view your dossier until their review period.
What folders are available to me for uploading dossier documents?
The eRPT folders reflect the sections of the RPT criteria that candidates can use to organize the previous print versions of the dossier. These are optional folders and multiple documents can be uploaded into each folder.
Do I have to put something in every folder?
No, although most folders will require some documentation based on your Unit’s specific RPT Criteria. You should include documents in the areas that are required for you to meet the criteria for reappointment, promotion and/or tenure. Refer to Provost and department guidelines (Unit RPT Criteria).
How many files can I load?
Most folders have a maximum limit of 25 documents. Combine documents into a single PDF when necessary.
Is there a size limit on files?
There is a 200 MB limit for each document.
What types of files can I use/upload?
Any file type can be uploaded, including images, Word, Excel, PowerPoint, and PDF. Keep in mind that some files may require specific software in order to be opened and viewed by reviewers. Consider converting files from specific software formats to PDF so reviewers can open and view without additional software requirements.
How do I convert files to PDF?
Creating PDF documents will vary based on the software and equipment available to you in your office workspace. There are several options available including:
- scan documents using a scanner or copier
- "Save As" PDF option
- print to PDF
- converting documents to PDF format (see Zamzar.com)
Check with your colleagues (or UCIT) in your office workspace to identify available equipment/software.
Can I include media in my dossier?
Yes. Be aware of any special equipment/software requirements that reviewers may need in order to access media files.
Can I include links to websites in my dossier?
Yes, hyperlinks can be included in any file. Be sure to check for broken/misdirected links.
Can I edit documents in my dossier?
No. You cannot edit documents within the eRPT system. You can upload, rename and delete documents. If you need to edit a file, you must edit it outside of the system and then upload the latest version. Be sure to delete the outdated version of the file.
How can I track my dossier after it has been submitted?
Candidates can see each step and response in the review process. Each time a Letter of Recommendation is added to the dossier, the system generates an email to the candidate.
How will my Department RPT Committee, Unit Head, and College RPT Committee know my dossier is ready for their review?
Each level of review will receive an automated email when it is time to view a candidate’s dossier.
Do my recommendation letters need signatures?
When uploading a letter to a candidate’s dossier, the 6+2 and Central Login Credentials will suffice for a signature.
Can I add something to my eRPT dossier after I've submitted it for review? How?
Yes. Once your dossier has been activated, you can add and remove items as often as you'd like. After you've officially submitted your dossier for review you can add additional items using the Other folder. You will need to contact your College Administrator (refer to the Contact Listing) to add documents after you've officially submitted your dossier.
Can I download my completed dossier? How can I download my completed dossier?
Yes, your entire dossier can be downloaded as a ZIP file. When you are logged into the eRPT system you will have access to the “Download Dossier” button which will allow you to download all of the files present in your dossier at that moment.
Can I view my archived dossier?
Yes. Candidates do not need to be activated in order to view archived dossiers. Dossiers will be archived up to 6 years after your career ends at UC.