Criminal History FAQ
Who needs a criminal history check? The University of Cincinnati requires a pre-employment criminal history check of all persons being offered a position (except faculty and student employees); all temporary and affiliate employees prior to starting their assignment at UC. In addition, those persons working with children at camps that are held at UC.
I have a candidate for potential employment that lives outside of the Cincinnati area. How can I get their criminal history checked? An out of town candidate, even thought they may not be your final candidate, can be required to submit to the check at the time of the interview.
How is the check accomplished? Once your identity has been verified and a release is signed, an officer will take you to a �Webcheck� computer where basic information will be entered and your fingerprints will be taken on a computer- scanning device.
Does this process create a fingerprint record at these agencies? The electronic fingerprints that are submitted are held for one year for any issues arising out of the submittal. After the time period has expired, the file is destroyed. There is no permanent fingerprint file created at either agency based on this process.
If I work for more than one temporary employment agency, will I be required to have the criminal check twice? No, the a criminal history check is valid for at least one year from the date it was taken. It will remain valid longer then one year, as long as there is no break in service of more than six months at UC. If you change agencies and the above criteria is met, you will not need to obtain another criminal history check.
Is there a cost for a criminal history check? Yes. The cost is $32 for a check of Ohio records and $34 for a National check.
How do I know which check I need? If you have lived in Ohio for the past five (5) years, an Ohio check will be completed. If you do not currently live in Ohio or have lived outside of Ohio within the past five (5) years, a National check will be completed.
How do I pay for a criminal history check? University Departments should complete the billing form that is on-line for payment processing and give the employment candidate an employment letter to bring for the criminal history check. Temporary agencies should make prior payment arrangements with the on-line billing form. We also accept cash, check and credit cards (Visa and MasterCard).
How do I obtain a draft of the employment letter? Go to this web page link for the forms and instructions for payment. http://www.uc.edu/hr
What can I do if I’m turned down for employment due to my criminal history check? In the event an applicant is not approved for hire based on the criminal history check, the applicant shall be provided a letter, sent certified and regular mail, to his/her last known address informing the applicant 1) that the department of Public Safety has not approved their consideration for employment, and 2) that the applicant shall have the opportunity for a meeting to discuss the merits of the decision. The meeting shall include representatives from Public Safety and Human Resources. The applicant shall have ten calendar days following the mailing of the notice to contact Human Resources to make an appointment. Failure of the applicant to respond for whatever reason shall be grounds to remove the applicant from the eligibility list and to terminate all future interest in the applicant even if the applicant had been granted an interview. If a meeting is held, based on the facts presented considering the job relatedness of the information, the initial decision of the department of Public Safety may be modified.