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Frequently Asked Questions
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Who needs a criminal history check?
The University of Cincinnati requires a
pre-employment criminal history check of all
persons being offered a position (except
faculty and student employees); all
temporary and affiliate employees prior to
starting their assignment at UC. In
addition, those persons working with
children at camps that are held at UC.
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I have a candidate for potential
employment that lives outside of the
Cincinnati area. How can I get their
criminal history checked?
An out of town candidate, even thought they
may not be your final candidate, can be
required to submit to the check at the time
of the interview.
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Do you offer criminal history checks
to individuals within the Greater
Cincinnati area?
Yes, we do perform criminal history checks
for those outside the University.
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Who does the criminal history
checks?
The University of Cincinnati Department of
Public Safety.
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Where do I get a criminal history
check?
The University of Cincinnati Public Safety
Department is located at Three Edwards, 51
W. Corry Blvd
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What are the hours of operation?
The office is open for criminal history
checks from 9:00 am to 2:30 pm, Monday
through Friday unless special arrangements
are made.
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What do I need to bring as proof of
identity?
You will need a photo ID such as a driver’s
license, passport or state ID.
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How is the check accomplished?
Once your identity has been verified and a
release is signed, an officer will take you
to a �Webcheck� computer where basic
information will be entered and your
fingerprints will be taken on a computer-
scanning device.
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Where does this information go?
The electronic fingerprints and personal
information will be sent via an encrypted
message to either the Ohio Bureau of
Criminal Investigation or the FBI.
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How long will it take for the
results?
If there is no information on file, we get
the results within one to two days. If a
history is found by the webcheck, it could
take up to ten (10) days.
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Does this process create a
fingerprint record at these agencies?
The electronic fingerprints that are
submitted are held for one year for any
issues arising out of the submittal. After
the time period has expired, the file is
destroyed. There is no permanent
fingerprint file created at either agency
based on this process.
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If I work for more than one
temporary employment agency, will I be
required to have the criminal check twice?
No, the a criminal history check is valid
for at least one year from the date it was
taken. It will remain valid longer then one
year, as long as there is no break in
service of more than six months at UC. If
you change agencies and the above criteria
is met, you will not need to obtain another
criminal history check.
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Is there a cost for a criminal history check? Yes. The cost is $32 for a check of Ohio
records and $34 for a National check.
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How do I know which check I need?
If you have lived in Ohio for the past five
(5) years, an Ohio check will be completed.
If you do not currently live in Ohio or have
lived outside of Ohio within the past five
(5) years, a National check will be
completed.
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How do I pay for a criminal history
check?
University Departments should complete the
billing form that is on-line for payment
processing and give the employment candidate
an
employment letter to bring
for the criminal history check. Temporary
agencies should make prior payment
arrangements with the on-line billing form.
We also accept cash, check and credit
cards (Visa and MasterCard).
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If I am paying by check, who do I
make the check payable to?
The check should be made payable to the
University of Cincinnati Public Safety.
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How do I obtain a draft of the
employment letter? Go to
this web page link for the forms and
instructions for payment.
http://www.hr.uc.edu/
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Who do I contact if I have
questions?
Please call 513-556-4908 the officer who
operates the program will assist you with
any questions.
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What can I do if I’m turned down for
employment due to my criminal history check?
In the event an
applicant is not approved for hire based on
the criminal history check, the applicant
shall be provided a letter, sent certified
and regular mail, to his/her last known
address informing the applicant 1) that the
department of Public Safety has not approved
their consideration for employment, and 2)
that the applicant shall have the
opportunity for a meeting to discuss the
merits of the decision. The meeting shall
include representatives from Public Safety
and Human Resources. The applicant shall
have ten calendar days following the mailing
of the notice to contact Human Resources to
make an appointment. Failure of the
applicant to respond for whatever reason
shall be grounds to remove the applicant
from the eligibility list and to terminate
all future interest in the applicant even if
the applicant had been granted an interview.
If a meeting is held, based on the facts
presented considering the job relatedness of
the information, the initial decision of the
department of Public Safety may be modified.
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