Grade Replacement Policy for Repeated Courses

The University requires students to reregister and pay tuition whenever repeating a class. Instructors may not alter the "I" or any other letter grade previously reported by allowing students to repeat classes without reregistering. Unless students formally apply to repeat a class as described below, both the first and second (repeated class) grades are computed in the cumulative grade point average (GPA).

Effective Winter Quarter 1999, undergraduates may repeat five (5) courses, not to exceed fifteen (15) credit hours under this grade replacement policy. When students complete the repeat class, the most recent grade-not the original class grade-is computed in the GPA. Both the original class and repeat class are marked on the student transcript as "repeated" but only the last grade applies to the cumulative grade point average.

To replace a grade, students must complete a Grade Replacement form and submit it to the College office responsible for the current class no later than the fifty-eighth (58th) calendar day of the quarter. (This deadline will be sooner for accelerated terms such as occurs in the summer.)  This approval process ensures that the previous class is identical to the new class, even if taken through different Colleges. Grade Replacement applications are available in College offices. Once elected, the option to repeat classes is irrevocable. If students withdraw after petitioning for a grade replacement, the class counts as one of the students' five (5) classes, they may repeat but the "W" does not replace the original class grade.

Students retaking a class under the Grade Replacement Policy cannot simultaneously enroll in that class on a pass/fail or an audit basis.

If students repeated classes prior to Winter Quarter 1999, both grades will be computed in the GPA. Beginning Winter Quarter 1999, students may repeat a class taken before that quarter to negate the earlier grade in GPA computation.

Students who have graduated may also repeat a course, but decisions based on the recorded GPA at the actual time of graduation remain "frozen" and are not subject to change. Examples of unchangeable earlier decisions or actions are: graduation with Latin honors, departmental honors, Phi Beta Kappa, class rank, and probation on students' records on the date of graduation.

Students who replace a grade after graduation in order to raise the GPA for application to a professional school should be advised that transcript compilation services and admissions committees will disregard the UC grading policy and apply their own quality point formula.