Early Intervention System: User Instructions for Course Instructors and Advisors
The Early Intervention System allows an instructor to request from the college office and student services offices support for a student, particularly when attempts by the instructor to reach the student are unsuccessful. Please note that a number of new options became effective January 2008 for the 08W quarter including the ability to send a copy of this report to the student and the disability services office as appropriate. For student athletes, the athletics academic services office will be notified. A copy of the request is sent to the Learning Assistance CenterIf Tutoring is selected as an option on the form.
Course Instructors:
Please be aware that in addition to this early intervention system, Blackboard now offers an Early Warning feature.
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An Early Intervention request to the student's college office is generated via the Registrar Classlist by using the checkboxes to the right of each student's name on the class list. Class list login help can be found here.
After choosing a course, select one or more students and click Early Intervention at the bottom of the roster Complete a form for each student selected Note that all checkboxes and comments on the form are optional but will help the student, student services personnel, or the advisor or designated college administrator in responding. Indicate a student's unsatisfactory performance concerning attendance, assignments, and tests/quizzes Check No-Show if the student has not yet attended class Use the comments box to communicate to the college office contact you've made with the student (including use of Blackboard Early Warning) and what is requested further from the college office, or other services Indicate the action you are recommending the student to take, and the response you are requesting from the advisor Choose to send a copy of the report to the student and the Disability Services Office (if the student has requested DSO accommodations). Each request is recorded under the Details link next to a student's name on the class list. College contact information and a status report (Not Started, Pending, or Complete) are included.
- More information, including the EI Frequently Asked Questions, EI Referral Guide, and Guide to Early Intervention and Bb Early Warning, are available here: http://www.uc.edu/registrar/advising/ei_home.html
- If "Please provide feedback to instructor regarding
intervention outcomes" option is selected on the instructor form, an
automatic notification will be sent by email to the instructor when a
change of status to Pending occurs.
- When a change of status to Complete occurs, the
advisor can choose to send an email notification to the instructor with
the option to include comments. The form is pre-populated with advisor
name and phone number.
Admin/Advisors:
- After logging in, select the term
- Choose a standard report (By Student Major, By Course Discipline, By Course, By Class), search by name, or view all requests
- Sort the list by clicking a column header (Full Name, UCID, Pgm Area, Class, Grade
Type (Dropped or W), Course, Staff Name, Request Status)
- Click HIDE under Request Status to hide records marked Complete
- Click a student name to view the individual request
- You may export all data associated with one or more EI requests by using the checkboxes in the Export to Excel column
- Within a particular request, the following Early Intervention Information fields can be updated:
Staff Name, Date of Contact, Status of Contact (Not Started, Pending, Complete), Type of Contact (Phone, Email, In-person), and Action/Outcome Notes.
- If "Please provide feedback to instructor regarding intervention outcomes" option is selected on the instructor form, an automatic notification will be sent by email to the instructor when a change of status to Pending occurs.
- When a change of status to Complete occurs, the advisor can choose to send an email notification to the instructor with the option to include comments. The form is pre-populated with advisor name and phone number.
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