Office of the RegistrarOffice of the RegistrarDepartment of Enrollment ManagementUniversity of Cincinnati

Office of the Registrar

Transcript Explanation Key


Accreditation

The University of Cincinnati (Cincinnati, Clermont and Blue Ash) is accredited by the North Central Association of Colleges and Schools as a degree-granting institution at the associate, baccalaureate, master’s, professional, and doctoral levels.


Validation

This document is a computer-generated form, 11" x 8 1/2" in size, printed with burgundy ink on white colored security paper. Recipients can consider a paper transcript to be official only if the received document is printed on UC security-paper and only if it is both marked with the Office of the Registrar seal and stamped with the facsimile signature of the University Registrar. The student’s birth year is suppressed intentionally.


Explanation of Transcript Entries

The University of Cincinnati converted to a computerized records system in the Autumn Quarter 1985-86.  The University continues to convert historical records to the same computerized records system.  Coursework completed prior to the Autumn Quarter, 1985-86, and which has not been transferred to the computerized file will be attached.  Information pertaining to degrees awarded after conversion is embedded within the coursework.


Calendar

The University of Cincinnati adopted a semester-calendar system effective with Fall Semester 2012. The semester-system divides the academic year into three main enrollment periods (fall, spring, and summer semesters), each comprising approximately fourteen (14) weeks of instruction and one week of final exams- with the exception of summer semester when final examinations are held on the last day of instruction. Students with both quarter and semester coursework will have a conversion calculation printed on the transcript immediately prior to the first semester entry.


Course –Level Structure

0000-0999: Developmental Courses

1000-1999: 1st year (Freshman) courses

2000-2999: 2nd year (Sophomore) courses

3000-3999: 3rd year (Junior) courses

4000-4999: 4th year (Senior) courses

5000-5999: Senior-level research, project or capstone courses

6000-6999: Undergraduate/Graduate dual credit level courses

7000-9999: Graduate-Level only courses


Semester-System Course Suffix

A combined lecture/lab semester-system course will carry the “C” suffix. A stand-alone laboratory semester-system course will carry the “L” suffix. 


Semester-System Course Attributes

Certain semester-system courses may be authorized to be taught with a special emphasis. For such courses, the college offering the course may assign one to four of the following designating “attribute” codes to any class section of that course:

H= Honors

I= International/Education Abroad

N= Internship

R= Research

S= Service Learning

T= Transformational

Semester “transition” courses serve as content “bridges” between quarter and semester-system courses that form content sequences. Such transition courses are identified by the utilization of “9” as the second digit of the four-digit semester course number (e.g. ENGL 220 offered in quarters becomes semester-system transition course ENGL 2920). 


Grade Replacement Policy

The UC grade replacement policy allows a student to repeat University of Cincinnati coursework, with the final grade awarded for the most recent class enrollment calculated into the cumulative grade point average rather than the final grade awarded for the original class enrollment. The total number of replaced University of Cincinnati credit hours may not exceed fifteen (15) quarter hours or ten (10) semester hours. Students may repeat up to a maximum of five (5) undergraduate quarter courses or four (4) semester courses.


Academic Fresh Start

A University of Cincinnati undergraduate student who has been readmitted to the University after an absence of at least three years may be granted Academic Fresh Start.  Upon the approval of Academic Fresh Start, a notation will be recorded on the student's record and the student's cumulative grade point average will be initiated from the date of reentry.  The credit granted for prior work will be established by the student's college at the time of readmission and will be treated in accordance with the college's advanced standing policy.


Grading Systems

September 1968 to December 1998

January 1999 to Present


Interpretation

Questions regarding the interpretation of the University of Cincinnati transcript may be directed to the Office of the University Registrar at Registrar.info@uc.edu