Near the end of each quarter, each hall’s residence coordinator (RC) will publish a closing letter that is distributed one per mailbox and posted in various areas of the hall.  Review this letter carefully each quarter for detailed instructions.

Residents must check-out of the hall at the end of autumn and winter quarters even if they plan to return for the next quarter.  This check-out involves turning in your keys to the front desk in an envelope that will be provided to you in advance.  Failure to return your key(s) at break time will result in a lock change with a minimum charge of $80.00.  The closing letter will also specify the date and time of the deadline for quarterly check-out; failure to meet this deadline may result in financial charges. 

The closing letter will provide detailed instructions about the condition in which you are expected to leave your room. However, typical expectations to anticipate include the following:

• Doors closed and locked
• Windows closed and drapes/blinds open
• Lights off
• Heat turned to low
• All electrical appliances unplugged
• Refrigerator/freezer empty and defrosted
• All perishable items removed and trash emptied
• All personal items removed from suite bathrooms, if applicable
• Any unassigned beds, closets, etc., cleared and prepared for a new arrival

During winter and spring breaks, buildings are closed and you will be unable to enter the hall.  Therefore, it is important to take all needed items (checkbook, credit cards, tickets, medicines, etc.) with you before turning in your keys and leaving for the quarter. 

Returning residents are not required to remove all their belongings between quarters.  However, while the halls are secured during breaks, there are many fewer people around to be “eyes and ears,” so residents may want to consider taking home their most valuable items such as computers.   

Residents who are not planning to return should consult their hall’s front office during business hours for additional instructions and should also notify the Office of Housing and Food Services.  Notification alone does not resolve contractual obligations.

This information does not apply to residents with 12-month agreements in Turner, Schneider, Stratford Heights, and Campus Rec Center Halls.

Students with 12-month agreements are provided continuous occupancy during break periods due to the nature of their agreements.