Student Activities & Leadership DevelopmentStudent Activies & Leadership DevelopmentUniversity of Cincinnati

Student Activities & Leadership Development

Officer Resources

The following forms are separated in sections and are to be used as resources and for the operations of club sports student organizations. If you have any questions, when completing the forms below, please contact the Program Coordinator of Club Sports

Deadlines/Upcoming Meetings

The following are up and coming deadlines. Here is a comprehensive list of dates or on the annual calendar document.

*Spring Officer Workshop Wed., Jan. 9th at 5:15pm in TUC 400C. 2 representatives from each club should be present.

*1 on 1 Meetings will be held for ALL clubs the weeks of 1/14 and 1/22. Schedule a time with Susie via email (susan.mahoney@uc.edu). An up to date avaialbility is below.

*Spring CPR and First Aid classes (two options) are schedule for Jan. 24th at 5pm and Jan. 25th at 4pm (TUC 415AB for both). RSVP with Susie. 2 members from each club must be certified.

*Spring Semester Forms are due - Jan. 23rd. This includes game schedule, updated rosters, and new member emergency contact and waiver forms.

*Register NOW for the 28th Annual Leadership Conference on 2/23 at KingsGate Marriott. 1 member from each club should be in attendance. Bring your Risk Management plans. Registration ends Feb. 8th. Here is the link.

Looking to RECRUIT - the Winter Activities Fair held by SAB is Jan. 30th. Be sure to register. Here is the link (on SALD mainpage).

*Mandatory

Semester Documents

New Driving Quiz (UC vehicle drivers must take)

* Club Roster Form
updated with emergency contact info for travel forms
* Regional/National Affiliation Form
Club's regional and national associations

Affiliation Form 

(please complete if above information is out of date)

Club Sports Resources

* Club Sports Spring 2013 Calendar
all meetings and dates
* Sample Constitution Bylaws
updated 5/12 with fundraising statement and for semesters
* Eligibility Verification Form
for grades to be released to a third party (i.e. nationals)

Society of Sports Leaders Marketing Assistance Form

Orientation Schedule - 2013 TBA

 

End of Semester

End of Semester Survey 


Budget Forms

Budget Survey Link (Required Budget Allocation)

* Budget Template Form
see instructions on Sheet 1

Financial Documents

* Financial Transaction Request Form_CSB
for credit card/check requests
* A113.xlsx
for Travel Reimbursement
* A114.xlsx
for Reimbursement (needed for Coach's payment)
* Personal_Services_Contract.pdf
needed with PS Questionnaire for Coaches' payment
* Contract Services Questionnaire
needed with PS Contract for Coaches' payment

Risk Management Forms

* Accident Report
must be with club at all times
* Risk Management Outline and Sample
provides outline and sample

Certification Dates (Safety Officers)

Spring RSVP CPR

* UC Licensing Request Form
invoices from vendors must accompany and graphics

Travel Documents

Class Absence Request Form

New Driving Quiz (UC vehicle drivers must  take)

* Travel Authorization Form - Group
includes roster of travelers that can be updated prior to departure
* Travel Authorization Form - Individual
used for individual club members traveling for competition
* Transportation Request Form
for University vehicle rentals

Tax Documents

* Tax Exemption Letter
may be requested by business for fundraiser
* UC Tax Exemption Certificate
use for hotels in OH - can be used in other states check

Link to Page: States who accept OH tax exempt status

Fundraising

* Shine the Shoe Letter 2012-13
need to bring contract, waivers, and review responsibility forms
* Florence Freedom Fundraiser
2012 Ticket Sales Fundraiser