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Officer Resources

The following forms are separated in sections and are to be used as resources and for the operations of club sports student organizations. If you have any questions, when completing the forms below, please contact the Program Coordinator of Club Sports. 

Spring 2013 Club Sports Newsletter

Spring 2013 Club Sports Newsletter

Deadlines/Upcoming Meetings

The following are up and coming deadlines. Here is a comprehensive list of dates or on the annual calendar document.

Send new officers to the Officer Transition Workshop on 4/18th at 5:30pm in Rec Center Classroom 3250.

Have you and your members fill out the Club Sports Member Survey. A club with the best response rate (vs. roster numbers) will receive $100 in their CSB account. Survey closes 4/12/13. 

There is a summer (fall) workshop option on Mon., 8/12 @ 5:30pm in TUC400A.

Scheduling for Sheakley Lawn (outdoor clubs) for fall practices is set for Mon,. 8/12 @8pm in Steger 455. Send 1 rep per club.

*Mandatory

Semester Documents

Budget Meeting Schedule

* Club Roster Form
updated with emergency contact info for travel forms
* Game Schedule/AT Coverage
Complete each semester with schedule and athletic training (AT) coverage requests
* Regional/National Affiliation Form
Club's regional and national associations

Affiliation Form 

(please complete if above information is out of date)

Club Sports Resources

* Club Sports Spring 2013 Calendar
all meetings dates and deadlines
* 2013-14 Club Sports Calendar
all club sports meetings and deadlines for 2013-14
* Sample Constitution Bylaws
updated 5/12 with fundraising statement and for semesters
* Eligibility Verification Form
for grades to be released to a third party (i.e. nationals)

Club Sports Handbook Online Links

CSB Sheakley Spring Sched./Guidelines

Society of Sports Leaders Marketing Assistance Form

Orientation Schedule - 2013 TBA

 

End of Semester

End of Semester Survey 


Budget Forms

Budget Survey Link (Required Budget Allocation)

* Budget Template
see Sheet 1 for instructions

Financial Documents

* Financial Transaction Request Form_CSB
for credit card/check requests
* A113.xlsx
for Travel Reimbursement
* A114.xlsx
for Reimbursement (needed for Coach's payment)
* Personal Services Contract
needed with PS Questionnaire for Coaches' payment
* Contract Services Questionnaire
needed with PS Contract for Coaches' payment
* Limited Services Engagement Form
for one time service, like a DJ at 1 event

Risk Management Forms

* Accident Report
must be with club at all times
* Risk Management Outline and Sample
provides outline and sample

Certification Dates (Safety Officers)

Fall RSVP CPR

Branding Information

Branding Guidelines

Approved Vendors

* UC Licensing Request Form
invoices from vendors must accompany and graphics

Travel Documents

Class Absence Request Form

New Driving Quiz (UC vehicle drivers must  take)

* Coaches Driver's Test Form
email completed form to Program Coordinator for coaches to access test
* Travel Authorization Form - Group
includes roster of travelers that can be updated prior to departure
* Travel Authorization Form - Individual
used for individual club members traveling for competition
* Transportation Request Form
for University vehicle rentals

Tax Documents

* Tax Exemption Letter
may be requested by business for fundraiser
* UC Tax Exemption Certificate
use for hotels in OH - can be used in other states check

Link to Page: States who accept OH tax exempt status

Fundraising

* Shine the Shoe Letter 2012-13
need to bring contract, waivers, and review responsibility forms
* Florence Freedom Fundraiser
2012 Ticket Sales Fundraiser
Copyright Information © 2012 University of Cincinnati