Why did the student register to take this test on a day or time that is different than the rest of the class?
Students are instructed to schedule their accommodated tests at the same time that the rest of the class is taking the test. If they are not able to, they must speak with their professors prior to scheduling their test. If the student registers for a different time and you did not give approval, you may let us know that the time in unacceptable and we will contact the student to let them know that they must follow up with you.
If a student approaches you to request an alternate time, the following are considered acceptable reasons to request an alternate time by the Disability Services office and Testing Services. If the student requests an alternate time for reasons other than these, you may honor that request at your descretion:
- The student is entitled to an accommodation of extended time, and that means that the test will run over into their next class. In that case, you must allow the student to begin their test early or at an alternate time to ensure that they are able to receive their full time accommodation. If you are concerned that the student may complete their test before the rest of the class starts it, you may request that we require the student to wait in Testing Services until after the class has begun. Contact us at email@example.com or 556-7173 to make these arrangements.
- The test is being given on an evening we are not available. Testing Services hours of operation may be different from the time the test is given to the class, so we do ask that you work with us to allow the student to test during our business hours. We are open evenings on Mondays, Wednesdays and Fridays. You may, alternatively, choose to provide the accommodations yourself (for example, have the student test in a separate room with a TA and give extra time).
- If a student misses an exam due to their disability and requests a make up, you may contact the Disability Services office at 556-6823 to confirm that the absense was disability related or for assistance in determining if this request is appropriate.
What is the process for having an accommodated test proctored in your offices?
A student must be registered with the Disability Services office to utilize our services. The student will bring you an accommodation form that originates from the Disability Services office describing their accommodations, and will request your signature on that form. They are also instructed to discuss their test accommodations with you at that time to ensure that you both understand the process for testing.
When it is time to register for a test, the student will do so online at: https://webapps.uc.edu/TestingServices/. Once their registration is complete, an email confirmation is sent to the student and an email is sent to the professor of the course confirming that they have a student testing with our offices. This email includes a link to the Accommodated Test Instruction form, which will need to be completed by the professor and sent to our offices at firstname.lastname@example.org , or printed out and sent as a hard copy with the exam. This form provides us with the information needed to proctor the student’s test and return the materials to the professor. The day of the test the student will need to arrive approximately 10 minutes prior to the test start time with photo ID (UC ID is acceptable).
What is the purpose of the Accommodated Test Instruction Form?
Our office uses the cover sheet to determine how much time the class gets and what materials are allowed for the test. We use this information and the student’s accommodations to determine what the length and environment of their test will be. We request the window of time in which the student is permitted to take this test (Please note: students are given a 20 minute grace period passed the latest time they may take their test.) The form is crucial for properly proctoring the student’s exam. It also informs us of how you would like the test returned to you.
If any changes are made to the length of, materials permitted on, or window of period in which the student may take the test after you have submitted the cover sheet, please send a revised copy to email@example.com.
Why does the cover sheet ask how long the class gets and what materials they will be allowed for the test? Don’t you need to know how long the student in question should get and what s/he is allowed to use?
We ask that you only provide how much time and what materials the class is allowed. We will determine, based on the student’s accommodations, the length and materials for the student coming to our center.
I am planning a pop quiz for my students. How can my student(s) register for this with your office?
We handle pop quizzes on a case by case basis. While students normally register for their scheduled tests through our website at least two days prior to their test, we can manually schedule a student for pop quizzes depending on our hours and available space. If you have a student that needs accommodations for a pop quiz, please contact us at 513-556-7173.
I have a student who is not registered with Disability Services, but missed a test and needs to make it up without accommodations. Could you proctor this test?
Make-up classroom testing is not a service that we provide. We do have a fee- based test proctoring service that we offer to students from other institutions taking online or distance learning exams. If a UC student who is not registered with Disability Services needs an exam proctored WITHOUT accommodations, for any reason, the UC student may utilize that service if their professor agrees. We do allow UC students to test at a reduced fee of $10 per hour. These students do not use the registration system, instead, they must folllow instructions at this site http://www.uc.edu/testingservices/proctored_info.html
Can I deny a student’s request for an accommodation?
It is the responsibility of all UC faculty and staff to create an inclusive and fair campus and to remain compliant with the Americans with Disabilities Act. As such, you are required to provide students the opportunity to utilize the accommodations offered to them through Testing Services and Disability Services as long as the student follows all required procedures. If you believe that they have not followed these procedures, please check with Testing Services to see how to move forward with the test request (firstname.lastname@example.org or 556-7173).
If you believe that a stated accommodation is inappropriate for your test for any reason, you must address that concern to Disability Services at 556-6823.