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The purpose of this message is to provide an important user step for preventing blank PCRs and other tips for PCR initiators and approvers.

Preventing blank PCRs:
Occasionally the HR Service Center has received PCRs that are blank or incomplete. This is caused when a PCR initiator is in the process of creating a PCR and makes a change to the date field without refreshing or updating the screen with data for that new date.

To prevent blank PCRs, initiators must click the "Update" button to the right of the Effective Date field after they enter the effective date.

Remember to check PCRs for comments:
PCRs often include detailed information in the comments section that is essential for initiators, approvers and HR Service Center team members. If you are a PCR initiator, do not forget to click the comments icon to expand the comments section where you can include detailed information. If you are a PCR approver, do not forget to click the comments icon to display any comments that have been included.

Submitting subsequent earmarked PCRs:
For PCRs that are earmarked, such as the Cost Distribution PCR, you probably know that you cannot submit multiple PCRs for the same employee at the same time. Some of you have asked, "How long do I have to wait to submit subsequent earmarked PCRs?" The answer is that you can initiate subsequent earmarked PCRs for the same employee after you receive a notification that the initial PCR has been processed. For example, you should not wait for a cost distribution end date to expire before submitting a subsequent cost distribution PCR.

End dates for recurring payments:
Recurring payment PCRs should not have an end date of 12/31/9999. When you initiate or approve recurring payment PCRs, such as pay for graduate assistants, be sure to enter the actual end date for the recurring payment.

Thank you.