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With the implementation of UC Flex HR, hand-drawn checks will be referred to as off-cycle checks.

The purpose of this e-mail is to clarify the interim process for requesting off-cycle checks during this transition to the new UC Flex HR system.

One of the key responsibilities of the HR Service Center is to provide paychecks for UC employees according to the published payroll schedule. The UC Flex system provides fully integrated functionality, which means that payroll is reconciled with UC Flex financials. This integrated functionality ensures that the system contains up-to-date information for all accounts. Off-cycle checks can be reduced by using correct account information and completing PCRs and new hires according to the payroll processing cut off schedule. Please continue to refer to the 2006 PAF Schedules available on the HR Web Site (http://www.hr.uc.edu/PEIS/pafs02.pdf) to ensure that PCRs and new hires are submitted in time for payroll processing.

During the transition period to the new system, all off-cycle requests will be processed as needed. In general the request is an overnight process that requires sufficient time for the HR Service Center to validate and process the request as well as time for the bank to receive and process the check file. Be aware that requests will be validated by the HR Service Center to ensure that the recipient's information has been submitted and entered in the system and to confirm that valid cost information is provided.

When requesting off-cycle checks, please continue to use the hand-drawn check request form available in the HR Web Site (http://www.hr.uc.edu/peis/hand.pdf). All requests received in the HR Service Center by 1:00 pm will be processed overnight, and available for pick up after noon the following day.

Moving forward, the HR Service Center will review the process for requesting off-cycle checks. In the future, look for an announcement of the new process which will include a schedule for processing check requests, as well check amount limits. A new off-cycle check request form will also be implemented.

Thank you for your support.