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You can now use Personnel Change Requests (PCRs) in the UC Flex system to set up TWL supplements for hourly employees. There are two types of TWL supplements:

· TWL - All Hours is used for employees who should be paid according to their union contract, or UC policy for unrepresented employees, for hours worked in a higher position. This TWL wage type is the same as that used in the HRMS legacy system with the only difference being that the UC Flex system will determine the hours to be paid at the TWL rate based on the hours reported in Kronos. Kronos timekeepers will no longer be required to enter TWL in Kronos for these employees.

· TWL - Partial Hours is used for an employee who should only be paid TWL for the hours actually worked in a higher position. This wage type is used by the Utilities organizational unit while an employee fills the Lead Supervisor position during the supervisor's absence. These hours may vary week to week, requiring the Kronos timekeeper to enter the TWL hours in Kronos. Pointing in Kronos is not required.

Step 1

PCR Initiator creates a Recurring Payment PCR for the employee, as follows:

Select the appropriate reason code, as follows, and enter the hourly TWL pay rate.

• To pay the TWL supplement for all the employee's hours, select the reason code TWL - All Hours
• To pay the TWL supplement for some of the employee's hours, based on timekeeper's entry, select the reason code TWL - Partial Hours

Copy and paste the Additional Payment Worksheet into the comments section of the PCR.

Step 2

The PCR is routed for approval, based on the defined workflow for the employee type.

Step 3

The approved PCR is received by the HR Service Center and the appropriate wage type is set up for the employee based on the reason code and rate entered on the PCR.

Step 4

Employees with TWL - All Hours will receive the supplement for all hours recorded in Kronos.

Employees with TWL - Partial Hours will receive the supplement only for the hours designated in Kronos by the timekeeper as TWL.

Thank you.