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Effective Monday December 11, 2006, new PCR edits will be implemented to keep UC Flex from accepting information that causes payroll processing to stop. The goal is to prevent errors before they are created rather than correcting them at the end of the process when there is little time to do so.

The new edits are primarily grant related. For example, the system currently allows an Initiator to enter a grant funding source for a student even if the grant does not have the sponsored class - Student Wages. This is in error and will prevent a University Payroll from running until it is resolved.

The following table lists the new edit messages and provides assistance with resolving them:

NEW PCR EDIT MESSAGE:	SOLUTION:
"Actual postings are not allowed for 100XXXX/GXXXXXX/ RESEARCH/ACAD FULL TI"	This SPONSORED CLASS has been turned off by the grant administrator in SPA. Contact GA in SPA for instructions/resolution.
"For grant 100XXXX, program and class were not derived. Check rules"	Check grant master to see if sponsored program (RESEARCH, INSTRUCTION, ETC.) is on the grant. Check grant master to see if sponsored class is on the grant (STUDENT WAGES HOURLY, ETC.). Make sure the functional area is correct. Verify that you are using the correct cost center. NOTE: For cost sharing, the fund must be on the grant master and the functional area must be the same as the grant. Cost center can be different but must be on SPA's validation table to pass.
"Grant 100XXXX has to be in "Award" or "Closing" phase; unable to post"	GA has grant closed - contact GA in SPA for instructions/resolution.
"Invalid combination of grant 100XXXX, program RESEARCH, class STUDENT WAGES HOURLY"	Check grant master to see if sponsored class and sponsored program are on grant; check to make sure the functional area matches grant master. NOTE: For cost sharing, the fund must be on the grant master and the functional area must be the same as the grant. Cost center can be different but must be on SPA's validation table to pass.
"Budget validity for grant100XXXX in date xx/xx/xx in not valid"	Check grant master - entry date for document is not in grant period. Contact GA in SPA for instructions/resolution. NOTE: If you are processing retro-pay, contact GA in SPA to open grant.
General Help: UC Flex Transaction Code GMGRANTD is used for looking up a grant. Fund number(s), sponsored program(s) and sponsored classes can be found on the Dimensions tab on the grant master record. The grant administrator in Sponsored Program Accounting responsible for the award can be located on the contact tab.

If you cannot resolve one of these edits yourself, contact the grant administrator who will either advise you or be able to contact the appropriate individual who can. Thank you.